FY 2010 Budget Memoranda
Budget Memoranda are used to respond to City Council questions and requests during the budget deliberation process. Budget Memoranda for the Fiscal Year 2010 budget process are listed in the table of contents below, sorted by category.

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Budget Process

Capital Improvement Program Expenditures

• 7 - Potomac Yard Metrorail Station Feasibility Study and Related Proposed CIP Reallocation 
• 8 - Wayfinding Program Update on Options 
• 13 - CIP Projects Immediately Above and Below the Proposed Funding Line 
• 54 - Funding for Street Trees in the CIP 
• 60 - Artificial Turf Field at Ben Brenman Park
• 99 - Planning Commission Review of the Proposed FY 2010 to FY 2015 Capital Improvement Program
• 116 - Payroll/Human Resources System
• 118 - Maintenance and Operation Costs for Wayfinding Program
• 120 - Ability to Avoid Witter Recreational Fields Cost Overruns 

Citizen Assistance

• 32 - The Impact of 121 Position Reductions 
• 48 - Office of Citizen Assistance 

City Council

• 61 - Council Non-Personnel Reductions 
• 88 - List of Possible Major Adds Presented by City Council Members for Consideration
• 112 - Updated Preliminary Add-Delete list for Discussion at the April 20, 2009 Budget Work Session 

City Manager

•  32 - The Impact of 121 Position Reductions

City Attorney

• 58 - Organizational Changes Regarding the Finance Department 

Code Enforcement

• 24 - Performance Data for New Construction Inspections, Phone Call, and Complaint Processing 
• 32 - The Impact of 121 Position Reductions 
• 33 - Revenue Earned from Code Administration FPS Retesting Program 
• 53 - Special Events Expenditures Breakdown 

Commonwealth’s Attorney

• 46 - Proposed Add-Back of Court Liaison Officer to Police Budget 

Communications Office

• 32 - The Impact of 121 Position Reductions 

Comparisons to Other Jurisdictions

• 10 - Comparator Jurisdictions Real Property Tax Rates 

Court System

• 46 - Proposed Add-Back of Court Liaison Officer to Police Budget

Economic Development

• 15 - Reasons for Continued City Funding for King Street Trolley Service 
• 17 - Alexandria Economic Development Partnership Budget (AEDP) 
• 62 - Suggestions for Helping Small Businesses 
• 81 - Funding Request from the Alexandria Economic Development Partnership
• 93 - Supplemental Budget Requests from AEDP, ACVA and SBDC 
• 111 - Update on the WMATA Operating Subsidy 

Finance Department

• 6 - Pension Fund Performance Data and Implications for FY 2011 
• 11 - Explanation of Changes to Tax Audit, Research, and Analysis Activity in Finance Department 
• 14 - An Explanation of the Administrative Components of the Pension Administration Program in the Finance Department 
• 23 - Tax Alternatives 
• 30 - Summary of Affordable Homeownership Preservation (AHOP) Grant Program 
• 32 - The Impact of 121 Position Reductions 
• 37 - Handicapped Parking and HOV Violation Fines 
• 45 - City-Wide Workers’ Compensation Costs 
• 51 - Cost and Legal Implications of Placing New Sheriffs, Medics and Fire Marshals in the Existing Police/Fire Defined Benefit Pension Plan in Stead of VRS and the City Supplemental 
• 58 - Organizational Changes Regarding the Finance Department 
• 62 - Suggestions for Helping Small Businesses 
• 66 - Effects that a Pay Freeze has on Employees’ Virginia Retirement System (VRS) Pension 
• 64 - Authority to Increase Decal Fees 
• 73 - Possible FY 2010 Budget Restorations 
• 82 - Other Post-Employment Retirement Benefits 
• 84 - Fiscal Impact of Increasing Boot Removal Fees 
• 87 - Handicap Parking Policy
• 106 - Addressing Retirement Issues to Include: Supplemental Retirement Plan, Voluntary 457 Pension Plan, and life Insurance Benefit 

Fire

• 24 - Performance Data for New Construction Inspections, Phone Call, and Complaint Processing 
• 39 - What is the City Doing and What Resources are Needed to Expand Volunteer Help For City Programs 
• 51 - Cost and Legal Implications of Placing New Sheriffs, Medics and Fire Marshals in the Existing Police/Fire Defined Benefit Pension Plan in Stead of VRS and the City Supplemental 
• 53 - Special Events Expenditures Breakdown105 - Response to Four Questions about the Fire Department’s Budget Metrics and Activities

General Services

• 32 - The Impact of 121 Position Reductions 
• 34 - Lease Costs and Alternative Location Possibilities for the Office of Voter Registration and Elections 
• 38 - Efficiency Study Related to Copiers, Copier Contracts and Copy Costs 
• 53 - Special Events Expenditures Breakdown 
• 56 - Fee-Funded Market Master Position 
• 73 - Possible FY 2010 Budget Restorations
• 101 - Synergies and Efficiencies Between General Services and Procurement in Contract Management
• 107 - Potential Savings from King Street Tree Lighting 

Grants to Non-Profits

• 36 - Alexandria Fund for Human Services Priorities an FY 2008 and FY 2009 Grant Awards 
• 71 - Sheltercare Program 

Health

• 19 - Acute Needs as a Result of Economic Downturn 
• 32 - The Impact of 121 Position Reductions 
• 39 - What is the City Doing and What Resources are Needed to Expand Volunteer Help For City Programs? 
• 42 - Update on Discussions with Schools on Program Consolidation Options and Possible Savings for FY 2010 Budget 
• 53 - Special Events Expenditures Breakdown 

Historic Alexandria

• 32 - The Impact of 121 Position Reductions 
• 39 - What is the City Doing and What Resources are Needed to Expand Volunteer Help For City Programs 
• 76 - Ft. Ward – Estimate of Needed Budget Resources for Historic/Archaeological Investigation 

Housing

• 19 - Acute Needs as a Result of Economic Downturn 
• 32 - The Impact of 121 Position Reductions
• 103 - Potential Use of Dedicated Tax Revenue for Affordable Housing 

Human Resources

• 4 - Update on the Preliminary Watson Wyatt Study Options for City Employee Classification and Compensation and Performance Management 
• 5 - Preliminary Results of City Employee Benefits Study 
• 6 - Pension Fund Performance Data and Implications for FY 2011 
• 25 - Characterization of Vacant Positions by Department as of February 23, 2009 
• 32 - The Impact of 121 Position Reductions 
• 43 - The Impact of Furloughing Employees 
• 45 - City-Wide Workers’ Compensation Costs
• 49 - Percentage of the Workforce Participating in the Wellness Program and the Program’s Impact on Health Insurance Claims 
• 50 - The Legal and Fiscal Impact of Charging a Greater Portion of Healthcare Premiums to Employees Who Choose to Smoke and Do Not Participate in the City’s Smoking Cessation Programs 
• 66 - Effects that a Pay Freeze has on Employees’ Virginia Retirement System (VRS) Pension 
• 82 - Other Post-Employment Retirement Benefits 
• 83 - Incentive Options for Retirement Eligible Employees 
• 86 - Other Savings Options Considered with Regards to Personnel and Compensation Issues
• 92 - Multicultural Activity under the Leadership and Management Program in the Department of Human Services 
• 95 - Spending and Coordination of Youth Services Programs
• 106 - Addressing Retirement Issues to Include: Supplemental Retirement Plan, Voluntary 457 Pension Plan, and life Insurance Benefit
• 113 - Elimination of Post Employment Life Insurance for Active Employees 
• 116 - Payroll/Human Resources System
  

Human Rights

• 32 - The Impact of 121 Position Reductions 
• 39 - What is the City Doing and What Resources are Needed to Expand Volunteer Help For City Programs 

Human Services

• 9 - Refugee Assistance and Auxiliary Grant Assistance 
• 19 - Acute Needs as a Result of Economic Downturn 
• 20 - Job Training Through JobLink 
• 21 - Comprehensive Services Act Program 
• 31 - Public Assistance Activity 
• 32 - The Impact of 121 Position Reductions 
• 35 - Feasibility of the Campagna Kids Program Daily Rate 
• 36 - Alexandria Fund for Human Services Priorities an FY 2008 and FY 2009 Grant Awards 
• 39 - What is the City Doing and What Resources are Needed to Expand Volunteer Help For City Programs 
• 42 - Update on Discussions with Schools on Program Consolidation Options and Possible Savings for FY 2010 Budget 
• 71 - Sheltercare Program 
• 73 - Possible FY 2010 Budget Restorations 
• 89 - Recommendations Regarding Funding Priorities for the Children’s Fund and the Fund for Human Services

Information and Technology Services (operating and capital)

• 32 - The Impact of 121 Position Reductions 
• 40 - Use of FY 2010 IT Training Budget 
• 41 - Financial Management Activity In ITS 
• 73 - Possible FY 2010 Budget Restorations
• 116 - Payroll/Human Resources System 

Intergovernmental

• 111 - Update on the WMATA Operating Subsidy

Library

• 32 - The Impact of 121 Position Reductions 
• 39 - What is the City Doing and What Resources are Needed to Expand Volunteer Help For City Programs 
• 42 - Update on Discussions with Schools on Program Consolidation Options and Possible Savings for FY 2010 Budget 
• 73 - Possible FY 2010 Budget Restorations 

Long Range Budget Issues

• 65 - Review of Fund Balance Policies 
• 75 - Budget and Fiscal Affairs Advisory Committee (BFAAC) Review of the FY 2010 Proposed Budget 

Management and Budget

• 75 - Budget and Fiscal Affairs Advisory Committee (BFAAC) Review of the FY 2010 Proposed Budget 
• 80 - Grant Information in the FY 2010 Proposed Budget and Recommended Changes to the Grant Application and Appropriation Procedures 

Mental Health/Mental Retardation/Substance Abuse

• 19 - Acute Needs as a Result of Economic Downturn 
• 32 - The Impact of 121 Position Reductions 
• 42 - Update on Discussions with Schools on Program Consolidation Options and Possible Savings for FY 2010 Budget 
• 67 - Use of Stimulus Funding to Pay for the Eliminated School Substance Abuse Counselors 
• 73 - Possible FY 2010 Budget Restorations
• 94 - Proposed Reductions in MH/MR/SA Prevention Activities

Open Space

• 114 - Dedication of 0.3% of Real Estate Tax Revenues for Open Space Funding 

Office on Women

• 32 - The Impact of 121 Position Reductions 
• 39 - What is the City Doing and What Resources are Needed to Expand Volunteer Help For City Programs? 
• 42 - Update on Discussions with Schools on Program Consolidation Options and Possible Savings for FY 2010 Budget
• 96 - Explanation of Office on Women (OOW) Budget and Walk Fund 

Planning and Zoning

• 8 - Wayfinding Program Update on Options 
• 32 - The Impact of 121 Position Reductions 
• 73 - Possible FY 2010 Budget Restorations 
• 78 - Funding Complete Count Committee for the 2010 Census
• 105 - Response to Four Questions about the Fire Department’s Budget Metrics and Activities
• 115 - Unfunded Projects in the Department of Planning and Zoning’s Work Program for FY 2010 
• 123 - Unfunded Projects in the Department of Planning and Zoning’s Work Program for FY 2010 – Revision to Budget Memo #115 

 Procurement Department

• 101 - Synergies and Efficiencies Between General Services and Procurement in Contract Management 

Police

• 32 - The Impact of 121 Position Reductions 
• 37 - Handicapped Parking and HOV Violation Fines 
• 39 - What is the City Doing and What Resources are Needed to Expand Volunteer Help For City Programs 
• 42 - Update on Discussions with Schools on Program Consolidation Options and Possible Savings for FY 2010 Budget 
• 46 - Proposed Add-Back of Court Liaison Officer to Police Budget 
• 51 - Cost and Legal Implications of Placing New Sheriffs, Medics and Fire Marshals in the Existing Police/Fire Defined Benefit Pension Plan in Stead of VRS and the City Supplemental 
• 53 - Special Events Expenditures Breakdown 
• 73 - Possible FY 2010 Budget Restorations 
• 68 - Parking Enforcement Revenue 
• 87 - Handicap Parking Policy 

Real Estate Assessments and Taxation

• 2 - Calendar Year 2009 Real Property Assessment Report 
• 10 - Comparator Jurisdictions Real Property Tax Rates 
• 12 - Real Estate Assessment Administration Activity 
• 22 - Detail of the Percentage and Type of Residential Properties with Assessment Increases and Decreases 
• 23 - Tax Alternatives 
• 30 - Summary of Affordable Homeownership Preservation (AHOP) Grant Program 
• 32 - The Impact of 121 Position Reductions
• 114 - Dedication of 0.3% of Real Estate Tax Revenues for Open Space Funding 

Registrar of Voters

• 34 - Lease Costs and Alternative Location Possibilities for the Office of Voter Registration and Elections

Recreation, Parks and Cultural Activities/Other Recreation

• 26 - Holding Cultural Operations Deputy Director Position Vacant for all of FY 2010 
• 28 - Youth Programs Supply and Materials Fee 
• 32 - The Impact of 121 Position Reductions 
• 39 - What is the City Doing and What Resources are Needed to Expand Volunteer Help For City Programs 
• 42 - Update on Discussions with Schools on Program Consolidation Options and Possible Savings for FY 2010 Budget 
• 44 - Community Outreach and Education Activity 
• 47 - Adult Recreation Activities and Potential for a City-Wide Recreation Pass 
• 52 - Tree Maintenance Funding Reduction 
• 53 - Special Events Expenditures Breakdown 
• 54 - Funding for Street Trees in the CIP 
• 55 - Summer Youth Programs 
• 59 - Charles Houston Morning Hours 
• 60 - Artificial Turf Field at Ben Brenman Park 
• 63 - Colosanto and Lee Pools Fee and Partnership Potential 
• 70 - Cora Kelly Summer Program Morning Drop-Off 
• 72 - Feasibility of Third Sheriff Work Detail 
• 73 - Possible FY 2010 Budget Restorations 
• 85 - Number of Available Athletic Fields
• 107 - Potential Savings from King Street Tree Lighting
• 117 - Before Care Service for Summer Recreation Programs
• 119 - Recreation Services Vacancy Savings
• 120 - Ability to Avoid Witter Recreational Fields Cost Overruns 

Revenues (other than Real Estate tax)

• 18 - Fee Increase Associated with Larger Recycling Bins With Lids 
• 23 - Tax Alternatives 
• 33 - Revenue Earned from Code Administration FPS Retesting Program 
• 37 - Handicapped Parking and HOV Violation Fines 
• 46 - Proposed Add-Back of Court Liaison Officer to Police Budget 
• 62 - Suggestions for Helping Small Businesses 
• 63 - Colosanto and Lee Pools Fee and Partnership Potential 
• 64 - Authority to Increase Decal Fees 
• 68 - Parking Enforcement Revenue 
• 70 - Cora Kelly Summer Program Morning Drop-Off 
• 84 - Fiscal Impact of Increasing Boot Removal Fees 
• 87 - Handicap Parking Policy
• 91 - FY 2009 and FY 2010 Final Revenue Projections and Adjustments
• 100 - Use of Animal Shelter Fees 
• 103 - Potential Use of Dedicated Tax Revenue for Affordable Housing 

Schools

• 19 - Acute Needs as a Result of Economic Downturn 
• 35 - Feasibility of the Campagna Kids Program Daily Rate 
• 42 - Update on Discussions with Schools on Program Consolidation Options and Possible Savings for FY 2010 Budget 
• 67 - Use of Stimulus Funding to Pay for the Eliminated School Substance Abuse Counselors 
• 74 - Cost of Various One-Time Bonus Options for School Employees 

Sheriff

• 32 - The Impact of 121 Position Reductions 
• 51 - Cost and Legal Implications of Placing New Sheriffs, Medics and Fire Marshals in the Existing Police/Fire Defined Benefit Pension Plan in Stead of VRS and the City Supplemental 
• 72 - Feasibility of Third Sheriff Work Detail 

Transit Subsidies

• 7 - Potomac Yard Metrorail Station Feasibility Study and Related Proposed CIP Reallocation 
• 15 - Reasons for Continued City Funding for King Street Trolley Service 
• 16 - DASH City Subsidy Crosswalk – FY 2009 to FY 2010 
• 27 - King Street Trolley and DASH Ridership 
• 29 - WMATA Operating Subsidy Breakdown 
• 53 - Special Events Expenditures Breakdown 
• 69 - Analysis of DOT Paratransit and MetroAccess Services 
• 77 - FY 2010 DASH Board Approved Budget Detail 
• 79 - DASH Student Free Ride Program
• 97 - Paratransit Impacts of Proposed DASH and WMATA Service Impacts
• 109 - Cost to Increase King Street Trolley Hours 

Transportation and Environmental Services

• 18 - Fee Increase Associated with Larger Recycling Bins With Lids 
• 32 - The Impact of 121 Position Reductions 
• 53 - Special Events Expenditures Breakdown 
• 72 - Feasibility of Third Sheriff Work Detail 
• 73 - Possible FY 2010 Budget Restorations
• 102 - Sewer Cleaning Due to Fats, Oil, and Grease
• 107 - Potential Savings from King Street Tree Lighting 
• 108 - Street Sweeping Reduction 
• 110 - Reduced Sidewalk Maintenance Impact on Retail Districts
• 118 - Maintenance and Operation Costs for Wayfinding Program
  

• FY 2014 Proposed Operating and Capital Budgets
• FY 2014 Budget Calendar & Resources
• FY 2014 Budget Memoranda by Date
• FY 2013 Approved Operating and Capital Budgets
• Budget Archives
• Prior Fiscal Year Budget Memoranda
• ACPS Budget Information

• Managing for Results Initiative
• Alexandria's Strategic Plan