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City of Alexandria, VA City of Alexandria, VA
Finance
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Page updated Jul 26, 2011 2:10 PM
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Online Reference 3:  Comparative Statement of Expenditures & Transfers by Function, General Fund For the Periods Ending May 31, 2011, and May 31, 2010

View Expenditure Payments information
Return to May Financial Report  

NOTE:  Click on any highlighted agency or function to view Fiscal Year 2011 Approved Budget information.  Click on any highlighted number to view notes or additional information.

*91.7% of Fiscal Year Completed
*90.80
% of Payrolls Processed

FUNCTION FY 2010
ACTUALS
FY2011
REVISED
BUDGET
FY2011
EXPENDITURES
THRU 5/31/11

% OF
BUDGET
EXPENDED
FY 2010
EXPENDITURES
THRU 5/31/10
EXPENDITURES 
 % CHANGE
Legislative & Executive  $7,117,967 $7,605,385 $6,659,378 87.6% $6,473,930 3%
Judicial Administration  $37,436,864 $38,722,758 $35,135,941 90.7% $33,764,741 4%
             
Staff Agencies            
Information Technology Services  $6,413,983 $7,260,881 $5,676,838 78.2% $5,521,911 3%
Management & Budget  1,102,234 1,185,929 962,666 81.2% 992,860 -3%
Finance 8,589,975 10,026,111 7,501,551 74.8% 7,316,122 3%
Real Estate Assessment  1,467,395 1,690,229 1,331,277 78.8% 1,338,979 -1%
Human Resources  2,847,170 2,867,881 2,544,208 88.7% 2,530,641 1%
Planning & Zoning  5,453,956 5,554,337 4,826,299 86.9% 4,956,397 -3%
Economic Development Activities  3,239,109 3,833,611 3,461,202 90.3% 3,237,663 7%
City Attorney  2,294,946 2,803,772 2,074,474 74.0% 2,076,519 0%
Registrar  1,014,068 1,131,051 947,157 83.7% 931,279 2%
General Services  11,369,943 11,773,511 10,405,172 88.4% 10,016,866 4%

Total Staff Agencies

$43,792,779 $48,127,313 $39,730,844 82.6% $38,919,237 2%
             
Operating Agencies             
Transportation & Environmental Services  $26,308,499 $28,207,149 $24,865,457 88.2% $25,573,099 5%
Fire and Code Administration  39,338,983 35,461,3971 34,325,289 96.8% 35,531,922 -3%
Police and Emergency Communications  51,980,201 53,186,610 47,658,695 89.6% 46,656,758 2%
Transit Subsidies  5,168,369 8,245,933 7,773,648 94.3% 4,807,946 62%2 
Mental Health/Mental Retardation/ Substance Abuse  521,429 551,662 510,547 92.5% 468,469 9%
Health   7,598,198 8,102,191 7,500,735 92.6% 7,345,078 2%
Human Services  11,254,019 12,818,177 11,139,580 86.9% 10,717,976 4%
Historic Resources  2,597,967 2,578,806 2,311,345 89.6% 2,367,111 -2%
Recreation  18,150,627 19,152,089 17,146,027 89.5% 16,476,438 4%

Total Operating Agencies

$162,918,292 $168,304,014 $153,231,323 91.0% $147,944,797 4%
             
Education            
Schools  $165,555,960 $167,886,5673 $134,990,620 80.4% $131,727,081 2%
Other Educational Activities  12,304 12,229 12,229 100.0% 12,304 -1%
Total Education  $165,568,264 $167,898,796 $135,002,849 80.4% $131,739,385 2%
             
Capital, Debt Service & Miscellaneous            
Debt Service  $34,844,533 $38,054,356 $21,185,348 55.7% $16,432,209 28.9%4
Non-Departmental  9,042,601 11,535,582 9,853,602 85.4% 10,902,594 -9.6%5
Cash Capital  4,295,000 5,545,000 5,545,000 100.0% 4,400,038 26.0%
Contingent Reserves  - 827,070 - 0.0% - -
Total Capital, Debt Service & Miscellaneous $48,182,134 $55,962,008 $36,583,950 65.4% $31,734,841 15.3%
             
TOTAL EXPENDITURES $465,016,300 $486,620,274 $406,344,285 83.5% $390,576,931 4.0%
             
Cash Match (Mental Health/Mental Retardation/Substance Abuse,
Human Services, and Library and Transfers to the Special Revenue Fund)
$41,469,222 $37,069,884 - - - -
Transfer to Housing  1,471,393 1,606,566 1,429,812 89.0% 1,145,883 24.8%
Transfer to Library  6,074,971 6,270,659 5,748,313 91.7% 5,570,748 3.2%
Transfer to DASH  7,907,789 7,807,789 7,159,743 91.7% 7,251,443 -1.3%
               TOTAL EXPENDITURES & TRANSFERS $521,939,675 $539,375,172 $420,682,153 78.0% $404,545,005 4.0%
             
Total Expenditures by Category            
Salaries and Benefits  $180,224,174 $180,732,360 $164,594,837 91.1% $163,221,056 0.8%6
Non Personnel (includes all school funds) 341,715,501 358,642,812 256,087,316 71.4% 241,323,949 6.1%7

Total Expenditures

$521,939,675 $539,375,172 $420,682,1538 78.0% $404,545,005 4.0%
 

 




Notes

  1. Fire:  As discussed orally at the January 11, 2011, City Council legislative meeting, the Fire Department was projected to be between $1.2 to $1.5 million over budget due to overtime expenditures, primarily due to a large number of firefighter and medic vacancies in the Department during the first half of the year.  While the rate of overtime expenditures has slowed with the ability of the Department to use the new recruits to staff shifts instead of using overtime, the Department provided unbudgeted staff to help in the response to large fires in Prince William and Prince George’s Counties, as well as a February snow emergency. Funds to cover these expenses in the Fire Department were included in the transfer resolution approved by City Council on June 28, 2011. 
  2. Transit Subsidies:  In FY 2010, the City recognized $3,051,822 savings in Transit subsidy payments to WMATA by utilizing State revenues available above those budgeted for this purpose with the Northern Virginia Transportation Commission (from regional gas tax collections and State aid dedicated for transit purposes). It is these savings in the prior year that produced the substantial increase in FY 2011 in this category.
  3. Schools:   The City currently provides approximately 76 percent of the estimated funds budgeted to operate the City public school system in FY 2011. The increase reflects the budgeted 2 percent increase in the transfer to the Schools.
  4. Debt Service:  The increase reflects budgeted debt service for new bonds issued in June 2009 and June 2010.  A portion of the interest cost ($1.2 million) is reimbursed from the federal government as part of the Build America Bonds program.
  5. Non Departmental:  The decrease primarily reflects a budgeted decrease in the City’s contribution to the other post-Employment Benefits Trust Fund.
  6. Personnel Expenditures:  Personnel expenditures remain on par with last year.  These personnel expenditures are just slightly higher (0.8 percent) than the budget through May 31st.   
  7. Non-Personnel Expenditures: Non-personnel spending increased 6.1 percent. For most departments, differences in spending patterns for non-personnel during the year reflect the timing of bill payments and do not necessarily reflect changes in spending patterns.  We are closely monitoring and controlling these expenditures to be at or below budget.
  8. Year-to-Date Expenditures: As of May 31, 2011, actual General Fund expenditures totaled $420.7 million, an increase of $16.1 million, or 4.0 percent, above expenditures for the same period last year. (It should be noted that last year expenditures were approximately $10 million less than revenues at year-end.)  The revised budget reflects amounts that were appropriated in the supplemental appropriation ordinances approved in December and April. 

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301 King St.
Alexandria, VA 22314
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Fax: 703.838.4987
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