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City of Alexandria, VA City of Alexandria, VA
Finance
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Page updated May 19, 2013 12:00
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Online Reference 3:  Comparative Statement of Expenditures & Transfers by Function, General Fund For the Periods Ending October 31, 2011, and October 31, 2010

View Expenditure Payments information
Return to October Financial Report       

NOTE:  Click on any highlighted agency or function to view Fiscal Year 2012 Approved Budget information.  Click on any highlighted number to view notes or additional information.

*33.33% of Fiscal Year Completed
*32.95% of Payrolls Processed

FUNCTION FY2011
PRE-AUDIT ACTUALS		 FY2012
REVISED BUDGET		 FY2012
EXPENDITURES
THRU 10/31/11
% OF
BUDGET
EXPENDED		 FY 2011
EXPENDITURES
THRU 10/31/10		 EXPENDITURES 
 % CHANGE
Legislative & Executive  $5,076,332 $5,415,393 $1,697,075 31.3% $1,623,762 5%
Judicial Administration  $38,393,185 $39,664,417 $13,394,387 33.8% $13,548,837 -1%
             
Staff Agencies            
Information Technology Services  $7,181,221 $7,598,174 $2,711,497 35.7% $2,221,225 22%1 
Management & Budget  $1,063,491 1,236,389 290,941 23.5% 350,150 -17%
Finance  9,872,634 11,558,875 2,961,673 25.6% 2,860,174 4%
Real Estate Assessment  1,470,112 1,674,469 480,109 28.7% 481,160 0%
Human Resources  2,820,166 2,971,676 896,467 30.2% 852,534 5%
Planning & Zoning  5,335,556 5,522,460 1,829,562 33.1% 1,721,533 6%
Economic Development Activities  3,719,232 4,721,167 2,335,885 49.5% 1,726,032 35%
City Attorney  2,325,670 2,652,088 731,275 27.6% 713,336 3%
Registrar  1,007,110 1,135,860 404,572 35.6% 382,879 6%2 
General Services  11,681,427 12,486,884 3,678,494 29.5% 3,304,739 11%
Total Staff Agencies $46,476,619 $51,558,042 $16,320,475 31.7% $14,613,762 12%
             
Operating Agencies3            
Transportation & Environmental Services  $27,532,364 $28,251,530 $10,006,381 35.4% $9,514,451 5%
Fire  35,892,427 35,164,700 13,120,441 37.3% 13,083,842 0%4 
Police  51,013,585 51,065,343 17,460,373 34.2% 17,767,093 -2%
Emergency Communications  1,842,911 5,687,007 1,768,711 31.1% - -
Code  843,814 923,364 254,345 27.5% 305,311 -17%
Transit Subsidies  8,094,839 8,564,122 3,871,999 45.2% 3,730,105 4%
Community and Human Services  13,920,947 14,641,620 5,448,830 37.2% 5,554,881 -2%
Health  7,854,474 8,116,755 2,383,566 29.4% 2,366,664 1%
Historic Resources  2,560,919 2,813,476 921,794 32.8% 865,650 6%
Recreation  19,025,423 19,527,384 6,756,395 34.6% 6,727,657 0%
Total Operating Agencies $168,581,703 $174,755,301 $61,992,835 35.5% $59,915,654 3%
             
Education            
Schools  $167,886,567 $174,956,4205  $42,249,776 24.1% $40,161,571 5%
Other Educational Activities  12,229 12,288 6,144 50.0% 6,115 0%
Total Education $167,898,796 $174,968,708 $42,255,920 24.2% $40,167,686 5%
             
Capital, Debt Service & Miscellaneous            
Debt Service  $38,479,349 $43,438,079 $11,246,833 25.9% $7,018,070 60.3%6
Non-Departmental  12,427,609 12,752,030 5,262,2437  41.3% 5,783,275 -9.0%
Cash Capital  5,545,000 4,915,986 4,915,986 100.0% 5,545,000 -11.3%
Contingent Reserves  - 760,000 - 0.0% - -
Total Capital, Debt Service & Miscellaneous $56,451,958 $61,866,095 $21,425,062 34.6% $18,346,345 16.8%
             
TOTAL EXPENDITURES $482,878,593 $508,227,956 $157,085,754 30.9% $148,216,046 6.0%
             
Cash Match (Mental Health/Mental Retardation/Substance Abuse,
Human Services, and Library and Transfers to the Special Revenue Fund)		 $33,360,416 $45,938,823 - - - -
Transfer to Housing  1,715,904 1,651,705 444,318 26.9% 470,832 -5.6%
Transfer to Library  5,879,455 6,604,953 2,201,431 33.3% 2,082,575 5.7%
Transfer to DASH 8,178,196 8,028,000 2,675,732 33.3% 2,602,336 2.8%
TOTAL EXPENDITURES & TRANSFERS $532,012,564 $570,451,437 $162,407,235 28.5% $153,371,789 5.9%
             
Total Expenditures by Category            
Salaries and Benefits  $181,704,996 $180,732,360 $61,897,101 34.2% $60,545,113 2.2%
Non Personnel (includes all school funds) 350,307,568 389,719,077 100,510,134 25.8% 92,826,676 8.3%
Total Expenditures $532,012,564 $570,451,437 $162,407,235 28.5% $153,371,789 5.9%
 

 



Notes

  1. ITS: The increase relates to the timing of payments for some agreements.
  2. Registrar:  The increase reflects expenditures for the August election.
  3. Operating Agencies: There are several departmental changes approved for FY 2012.  The Department of Mental Health, Mental Retardation, and Substance Abuse, the Department of Human Services, and the Office on Women have merged into one agency: the Department of Community and Human Services. The Department of Emergency Communications was established in March of FY 2011 to consolidate the emergency communications functions of the Police and Fire Departments into a single department. When possible, prior year amounts have been moved to the new departments.
  4. Fire Department:  As discussed during several City Council legislative meetings and during the FY 2012 budget process, the Fire Department has a continuing need to utilize overtime to maintain minimum staffing levels on frontline Fire and EMS units when firefighters and medics use leave and to fill vacancies from attrition.  The new Fire recruit class hired in 2011 has started to reduce costs from the prior year.  Another recruit class is now underway that will continue to reduce the need for overtime late in FY 2012.  Even with these changes, the Fire Department is currently projected to be over the current FY 2012 budget as adopted by City Council. OMB and Fire staff will continue to monitor overtime and other expenditures and revise the projections as needed.
  5. Schools:  The City will provide approximately 75 percent of the estimated funds required to operate the City public school system in FY 2012.
  6. Debt Service:  The increase reflects budgeted debt service for new bonds issued in June 2009 and June 2010.  A portion of the interest cost ($1.2 million) is reimbursed from the federal government as part of the Build America Bonds program.
  7. Non- Departmental:  Please note that General Fund expenditures do not include the costs for several emergencies. 

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301 King St.
Alexandria, VA 22314
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