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This page contains references and links to all electronic communications among City staff, and between City staff, Norfolk Southern, and the community regarding the establishment and operation of the Ethanol Transloading Facility. The communications, furnished in response to requests made under the Virginia Freedom of Information Act, cover the period from June 20, 2006 at 8 a.m. to May 29, 2008, at 5 p.m.
E-mail addresses and telephone numbers have been redacted to protect the privacy of residents and of City staff whose home and mobile phone numbers were included on the communications. To contact City officials or staff, please use the links on the left side of this page, or Contact Us.
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Fw: FW: NSC Meeting Update - Alexandria, VA
- To: "Cameron Hall" <
 >
- Subject: Fw: FW: NSC Meeting Update - Alexandria, VA
- From: Adam_Thiel/Alex%ALEX
- Date: Wed, 21 May 2008 09:00:59 -0400
- Importance: Normal
From: Tony Castrilli
Sent: 05/21/2008 08:59 AM EDT
To: "Chapman, Robin C." <xxxxxxxx@xxxx.xxx>
Cc: Adam Thiel; Andrea Blackford; Jim Hartmann; Luis Santano; Mark Jinks; Michele Evans; Steve Mason
Subject: RE: FW: NSC Meeting Update - Alexandria, VA
Robin,
Thanks, and we are standing by for a
possible meeting with Summers Grove on Monday, June 2nd.
Tony
| "Chapman, Robin C."
<xxxxxxxx@xxxx.xxx>
05/21/2008 08:47 AM
|
|
Tony --
Thanks for this list. I got a
voice mail yesterday from John Pecic of the Summers Grove HOA asking for
a meeting on June 2 at 7 p.m., and I'm checking with our folks to see if
we can accommodate that. We'll keep you apprised as plans proceed.
Robin
From: 
[mailto:]
Sent: Tuesday, May 20, 2008 10:57 AM
To: Chapman, Robin C.
Cc:  ;  ;
 ;  ;  ;
 ; 
Subject: Re: FW: NSC Meeting Update - Alexandria, VA
Robin,
As we discussed by phone this morning please keep the City updated regarding
your meeting plans with the residents of Summers Grove. In an effort to
pro-actively address area residents concerns below are additional community
contacts.
CAMERON STATION CIVIC ASSOCIATION
Ms. Ingrid Sanden, President
5238 Bessley Place
Alexandria, VA 22304
xxx-xxx-xxxx
xxxxxxxx@xxxx.xxx
CAMERON STATION COMMUNITY ASSOCIATION, INC.
Ms. Victoria Hebert, President
5019 Waple Lance
Alexandria, VA 22304
xxx-xxx-xxxx
xxxxxxxx@xxxx.xxx
xxxxxxxx@xxxx.xxx
EISENHOWER AVENUE PUBLIC PRIVATE PARTNERSHIP
2121 Eisenhower Ave, #215
Alexandria, VA 22314
xxx-xxx-xxxx
xxxxxxxx@xxxx.xxx
WEST END BUSINESS ASSOCIATION
Ms. Wendy Albert, President
3213 Duke Street, Box 128
xxx-xxx-xxxx
xxxxxxxx@xxxx.xxx
SUMMERS GROVE HOMEOWNERS ASSOCIATION
Mr. John Pecic, President
c/o Armstrong Management Association
6074 Franconia Road
Alexandria, VA 22310
xxx-xxx-xxxx
xxxxxxxx@xxxx.xxx
Thanks,
Tony
| "Chapman, Robin C."
<xxxxxxxx@xxxx.xxx>
05/19/2008 12:25 PM
|
|
To
| 
|
|
cc
| "Webb, Mike" <xxxxxxxx@xxxx.xxx>,
"McNeil, Doug" <xxxxxxxx@xxxx.xxx>, Lawson David <xxxxxxxx@xxxx.xxx>,
"Jordan, A. Gayle" <xxxxxxxx@xxxx.xxx>, "Wingo,
William B." <xxxxxxxx@xxxx.xxx>, "Brown, Frank S."
<xxxxxxxx@xxxx.xxx>, "Terpay, Susan M." <xxxxxxxx@xxxx.xxx>,
"Edwards, John, V" <xxxxxxxx@xxxx.xxx>
|
|
Subject
| FW: NSC Meeting Update - Alexandria,
VA |
|
Tony --
We discussed the community meeting subject this morning, and here's our
thinking on it: We certainly are willing to be responsive to community
requests to provide additional information on the ethanol transload operation
and the measures we and the city are taking to safeguard the community.
We have heard from Summers Grove, and we will let them know of our willingness
to come to one of their association meetings. If other homeowners
and/or civic associations or other such private citizens groups ask, we
will be equally responsive, send someone from NS to one of their meetings,
and talk about our operation and answer questions. This approach, which
would provide for a greater exchange of information, views and concerns,
would be preferable to a publicly announced open forum. We have found
that the open forum situation can easily turn into a free-for-all with
a play towards the local news media without the opportunity to openly and
candidly air concerns and have a fair and open exchange of useful information.
The more intimate setting of a group of private citizens would be more
conducive to a reasoned discussion and candid answers to pertinent questions.
Robin C. Chapman
Manager Public Relations
Norfolk Southern Corporation
xxx-xxx-xxxx
xxxxxxxx@xxxx.xxx
From: [mailto:]
Sent: Friday, May 16, 2008 6:23 PM
To: McNeil, Doug
Cc: ; ;
;
Subject: NSC Meeting Update
Doug,
It the City's position that NSC should host and lead a meeting with the
community in regards to this issue. We are available to assist you with
community contacts and communication. We would also attend the meeting
to address any community concerns regarding emergency preparedness. We
firmly believe the meeting with the community should be scheduled as soon
as possible.
Please contact me on Monday regarding the meeting logistics.
Tony Castrilli
Director of Communications
City of Alexandria
xxx-xxx-xxxx Office
xxx-xxx-xxxx Mobile
xxx-xxx-xxxx Home
| "McNeil, Doug"
<xxxxxxxx@xxxx.xxx>
05/16/2008 05:58 PM
|
|
To
|
|
|
cc
| "Webb, Mike" <xxxxxxxx@xxxx.xxx>,
"Chapman, Robin C." <xxxxxxxx@xxxx.xxx>, ,
Lawson David <xxxxxxxx@xxxx.xxx>, "Edwards, John, V"
<xxxxxxxx@xxxx.xxx>
|
|
Subject
| RE: Detailed Alexandria FD Ethanol Fire/Spill
Response Equipment List |
|
Tony:
Rob Chapman says you believe
NS is supposed to set up the community meeting. The official letter
from the City Manager said the City had encouraged NS to meet with the
community and Steve Mason’s E-mail to the community says, “We have encouraged
Norfolk Southern Corporation to hold a community meeting on this issue
in the near future, and you will be notified of when the meeting is scheduled.”
We came away from our conference call on May 9 assuming the city
would organize this based on facility and city official’s availability
(as stated in Adam Thiel’s E-mail below). Please work with Rob Chapman
to coordinate the time and place. I noted in one of the community
complaints we received that there is an HOA meeting for Summer’s Grove
on June 2.
Doug McNeil
Director Government & Distribution Services
xxx-xxx-xxxx
From:
[mailto:]
Sent: Thursday, May 15, 2008 2:09 AM
To: McNeil, Doug
Cc: ;  ; Byron
Andrews III; Webb, Mike; Edwards, John, V; Jordan, A. Gayle; Lawson David;
Wingo, William B.; Chapman, Robin C.; Reiner, James E.; ;
; ;  ;
;  ;  ;
; 
Subject: RE: Detailed Alexandria FD Ethanol Fire/Spill Response Equipment
List
Importance: High
Doug, et al.:
We appreciate your positive response and look forward to working with NS
to secure the listed items as soon as possible.
We will provide (via email) a copy of the City Manager's memo to City Council
upon its release (expected later this morning).
Also, we will provide the date/time/location for the initial community
meeting, to discuss the ethanol transloading facility/operation, as soon
as it is determined (anticipated for next week). The City's expectation
for said meeting is that the NS representative(s) will take the lead on
presenting an overview of the facility/operation/safety characteristics;
City staff (including the Fire Chief and Emergency Management Director)
will be present to address relevant questions and discuss our partnership
with NS to protect the facility/community.
Finally, the City's present understanding is that NS (and/or the trucking
company/companies loading ethanol at the facility) will secure the haul
permits required by City ordinance without delay.
Thanks again and please feel free to call/email with any additional questions
or concerns.
Best regards,
Adam
____________________________________
Adam K. Thiel
Fire Chief
Alexandria Fire Department
900 Second Street
Alexandria, VA 22314
Phone: xxx-xxx-xxxx
Fax: xxx-xxx-xxxx
E-mail: 
-----"McNeil, Doug"
<xxxxxxxx@xxxx.xxx> wrote: -----
To:
From: "McNeil, Doug" <xxxxxxxx@xxxx.xxx>
Date: 05/14/2008 11:27PM
cc: , Byron Andrews III < >,
"Webb, Mike" <xxxxxxxx@xxxx.xxx>, "Edwards, John,
V" <xxxxxxxx@xxxx.xxx>, "Jordan, A. Gayle" <xxxxxxxx@xxxx.xxx>,
Lawson David <xxxxxxxx@xxxx.xxx>, "Wingo, William B."
<xxxxxxxx@xxxx.xxx>, "Chapman, Robin C." <xxxxxxxx@xxxx.xxx>,
"Reiner, James E." <xxxxxxxx@xxxx.xxx>
Subject: RE: Detailed Alexandria FD Ethanol Fire/Spill Response Equipment
List
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Adam Thiel
As a follow up to our conference
call on May 9, 2008, Norfolk Southern has reviewed the attached list of
Ethanol Fire/Spill Response Equipment and Supplies provided by the Alex
andria Fire Department. In summary this list includes:
Dedicated F450 Tow Vehicle with
utility body
Foam Trailer with two loaded
330 gallon totes
Set of Foam Nozzle/ Eductors
Monitoring/Spill Control Equipment
Because neither Alex andria
nor any of the surrounding mutual aid jurisdictions have this equipment,
we plan to contribute these as well as the 1,640 gallons of AR-AFFF foam
on hand at the Norfolk Southern ethanol transloading facility to the Alex
andria Fire Department for general purpose use. Further, we recognize
some efficiencies could be gained by storing some of these items at the
Norfolk Southern site, and would offer that to you at no cost. If
the Alex :PersonNameandria Fire Department chooses to store any equipment
and/or foam at the facility site, such storage would be at :CityAlex andria
’s risk; we will not provide any security beyond what we actually provide
to the facility itself. In the highly unlikely event that the equipment
is used to respond to an incident at the Norfolk :City Southern ethanol
transload facility, :CityNorfolk Southern would replace any used foam.
In addition, we understand your desire to train Alex andria fire
fighters in dealing with railroad emergencies of all kinds. We would
be pleased to sponsor one attendee per year at the Transportation Technology
Center, Inc. (“TTCI”) Emergency Response Training Center.
Norfolk Southern continues to
value the relationship we have developed with the Alex andria Fire Department.
We believe that what we have offered, together with the design/build
of the facility itself, constitutes a very strong commitment to ensuring
adequate fire and spill protection. We look forward to continuing
to work with you to provide fact based information to the community.
Douglas P. McNeil
Director Government & Distribution
Services
Norfolk Southern
Corporation
Three Commercial Place
Norfolk ,
VA 23510
xxx-xxx-xxxx
From:
[mailto:]
Sent: Wednesday, May 14, 2008 5:07 PM
To: McNeil, Doug
Cc: ; ; Webb,
Mike
Subject: RE: Detailed :CityAlex andria FD Ethanol Fire/Spill Response
Equipment List
Doug/Mike:
Appreciate the correction.
We look forward to your affirmative response on these items so we can include
a reference to such in tomorrow morning's memo to Council.
Thanks!
Adam
____________________________________
Adam K. Thiel
Fire Chief
Alex andria Fire Department
900 Second Street
Alex andria , VA 22314
Phone: xxx-xxx-xxxx
Fax: xxx-xxx-xxxx
E-mail:
-----"McNeil, Doug"
<xxxxxxxx@xxxx.xxx> wrote: -----
To:
From: "McNeil, Doug" <xxxxxxxx@xxxx.xxx>
Date: 05/14/2008 04:59PM
cc: , " Webb, Mike " <xxxxxxxx@xxxx.xxx>
Subject: RE: Detailed Alex andria FD Ethanol Fire/Spill Response Equipment
List
There was an error in the totals in your spreadsheet which we corrected
(attached). Total now comes to $116,521.
Doug
-----Original Message-----
From: [ ]
Sent: Wednesday, May 14, 2008 1:55 PM
To: Webb, Mike
Cc: McNeil, Doug;
Subject:
Mr. Webb,
As requested during our phone conversation I have compiled the proposed
list of response equipment needed and provided specifications and
pricing.
The pricing, where applicable is based on current contract pricing
and/or
state contract pricing. I only addressed equipment needs, I will leave
training requirements and needs for you and Chief Thiel to address at a
later date. If after reviewing, you have any questions please contact me
on
my cell phone or e-mail and I will get right back to you.
Thank you for your support, I look forward to your reply and our moving
forward with this initiative.
John
(See attached file: ETHANOL RESPONSE
EQUIPMENT.xls)
John W. North
Battalion Chief
Special Operations
Office xxx-xxx-xxxx
Cell xxx-xxx-xxxx
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