City of Alexandria, Virginia
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Steve Mason
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transloading@alexandriava.gov
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Transloading

This page contains references and links to all electronic communications among City staff, and between City staff, Norfolk Southern, and the community regarding the establishment and operation of the Ethanol Transloading Facility. The communications, furnished in response to requests made under the Virginia Freedom of Information Act, cover the period from June 20, 2006 at 8 a.m. to May 29, 2008, at 5 p.m.

E-mail addresses and telephone numbers have been redacted to protect the privacy of residents and of City staff whose home and mobile phone numbers were included on the communications. To contact City officials or staff, please use the links on the left side of this page, or Contact Us.


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Fw: Fw: RE: Detailed Alexandria FD Ethanol Fire/Spill Response Equipment List


  • To: "Michele Evans" <text converted to image to prevent junkmail harvesting>; "James Lynch" <text converted to image to prevent junkmail harvesting>
  • Subject: Fw: Fw: RE: Detailed Alexandria FD Ethanol Fire/Spill Response Equipment List
  • From: Adam Thiel/Alex
  • Date: 16 May 2008 00:16:04
  • Bcc:
  • Cc:

Michele:

Do you have any insight on which path to follow?

Jim is bringing everyone together tomorrow, including George McAndrews.

Thanks!

Adam


    ----- Original Message -----
    From: Ignacio Pessoa
    Sent: 05/15/2008 03:37 PM EDT
    To: George McAndrews; Adam Thiel
    Subject: Re: Fw: RE: Detailed Alexandria FD Ethanol Fire/Spill Response Equipment List
There are two approaches to this.  Routine gifts get accepted by council as part of the monthly financial report from Finance/OMB.  There is a listing of gifts to the City, which have already been received, and which council accepts pro forma in approving the report.  Bruce and/or Laura will have more info on the process.

Noteworthy gifts are docketed as for acceptance by Council as a separate item, but there is usually no resolution, only a motion to approve the manager's recommendation to accept the gift.

It's up to you and the CMO to decide which path to take, so I'd check with Michele.


George McAndrews/Alex

05/15/2008 02:40 PM

To
Adam Thiel/Alex@Alex
cc
Ignacio Pessoa/Alex@Alex
Subject
Re: Fw: RE: Detailed Alexandria FD Ethanol Fire/Spill Response Equipment ListLink




The City Charter [Section 2.02(e)] authorizes the City to accept "gifts, donations, ... or grants from any source."

I believe that the usual procedure is for this office to prepare a city council resolution that authorizes the city manager to do whatever is necessary to accept the gift.  I see no reason why this cannot be done now, as opposed to being done after all of the items are actually acquired by NS and ready for delivery.  It could probably be docketed for one of the June meetings.

I will cc Ignacio on this email, asking him if we can docket the resolution for one of the June meetings.

George McAndrews
Office of the City Attorney
301 King Street
Suite 1300
Alexandria, Virginia 22314
xxx-xxx-xxxx
xxx-xxx-xxxx (fax)
text converted to image to prevent junkmail harvesting



Adam Thiel/Alex

05/15/2008 02:19 AM

To
James Lynch/Alex@Alex
cc
George McAndrews/Alex@Alex, Michele Evans/Alex@Alex, Steve Gordon/Alex@Alex, Bruce Johnson/Alex@Alex, John North/Alex@Alex
Subject
Fw: RE: Detailed Alexandria FD Ethanol Fire/Spill Response Equipment List





Jim:

(One of) the next step(s) with this deal is securing the enumerated equipment/supplies/training.

I'm not sure how we will accept/operationalize Norfolk Southern's donation of equipment/supplies, but I know we need to make it happen ASAP, so I've copied several folks on this email who might have the answer(s).

Please work with Chief North, NS, George McAndrews, and (anyone else?) to make sure we identify any issues/concerns that need to be addressed.

Thanks!


Adam
____________________________________
Adam K. Thiel
Fire Chief
Alexandria Fire Department
900 Second Street
Alexandria, VA 22314
Phone: xxx-xxx-xxxx
Fax: xxx-xxx-xxxx
E-mail:
text converted to image to prevent junkmail harvesting

-----Forwarded by Adam Thiel/Alex on 05/15/2008 02:12AM -----

To: "McNeil, Doug" <xxxxxxxx@xxxx.xxx>
From: Adam Thiel/Alex
Date: 05/15/2008 02:09AM
cc: text converted to image to prevent junkmail harvesting, text converted to image to prevent junkmail harvesting, Byron Andrews III <text converted to image to prevent junkmail harvesting>, "Webb, Mike" <xxxxxxxx@xxxx.xxx>, "Edwards, John, V" <xxxxxxxx@xxxx.xxx>, "Jordan, A. Gayle" <xxxxxxxx@xxxx.xxx>, Lawson David <xxxxxxxx@xxxx.xxx>, "Wingo, William B." <xxxxxxxx@xxxx.xxx>, "Chapman, Robin C." <xxxxxxxx@xxxx.xxx>, "Reiner, James E." <xxxxxxxx@xxxx.xxx>, Michele Evans/Alex@Alex, Jim Hartmann/Alex@Alex, Tony Castrilli/Alex@Alex, Ignacio Pessoa/Alex@Alex, Steve Mason/Alex@Alex, George McAndrews/Alex@Alex, James Lynch/Alex@Alex, Cameron Hall/Alex@Alex, Rich Baier/Alex@Alex
Subject: RE: Detailed Alexandria FD Ethanol Fire/Spill Response Equipment List

Doug, et al.:

We appreciate your positive response and look forward to working with NS to secure the listed items as soon as possible.

We will provide (via email) a copy of the City Manager's memo to City Council upon its release (expected later this morning).

Also, we will provide the date/time/location for the initial community meeting, to discuss the ethanol transloading facility/operation, as soon as it is determined (anticipated for next week). The City's expectation for said meeting is that the NS representative(s) will take the lead on presenting an overview of the facility/operation/safety characteristics; City staff (including the Fire Chief and Emergency Management Director) will be present to address relevant questions and discuss our partnership with NS to protect the facility/community.

Finally, the City's present understanding is that NS (and/or the trucking company/companies loading ethanol at the facility) will secure the haul permits required by City ordinance without delay.

Thanks again and please feel free to call/email with any additional questions or concerns.

Best regards,


Adam
____________________________________
Adam K. Thiel
Fire Chief
Alexandria Fire Department
900 Second Street
Alexandria, VA 22314
Phone: xxx-xxx-xxxx
Fax: xxx-xxx-xxxx
E-mail:  
text converted to image to prevent junkmail harvesting

-----"McNeil, Doug" <xxxxxxxx@xxxx.xxx> wrote: -----

To: text converted to image to prevent junkmail harvesting
From: "McNeil, Doug" <xxxxxxxx@xxxx.xxx>
Date: 05/14/2008 11:27PM
cc: text converted to image to prevent junkmail harvesting, Byron Andrews III <text converted to image to prevent junkmail harvesting>, "Webb, Mike" <xxxxxxxx@xxxx.xxx>, "Edwards, John, V" <xxxxxxxx@xxxx.xxx>, "Jordan, A. Gayle" <xxxxxxxx@xxxx.xxx>, Lawson David <xxxxxxxx@xxxx.xxx>, "Wingo, William B." <xxxxxxxx@xxxx.xxx>, "Chapman, Robin C." <xxxxxxxx@xxxx.xxx>, "Reiner, James E." <xxxxxxxx@xxxx.xxx>
Subject: RE: Detailed Alexandria FD Ethanol Fire/Spill Response Equipment List

Adam Thiel

 

As a follow up to our conference call on May 9, 2008, Norfolk Southern has reviewed the attached list of Ethanol Fire/Spill Response Equipment and Supplies provided by the Alex andria Fire Department.   In summary this list includes:

 

Dedicated F450 Tow Vehicle with utility body

Foam Trailer with two loaded 330 gallon totes

Set of Foam Nozzle/ Eductors

Monitoring/Spill Control Equipment

 

Because neither Alex andria nor any of the surrounding mutual aid jurisdictions have this equipment, we plan to contribute these as well as the 1,640 gallons of AR-AFFF foam on hand at the Norfolk Southern ethanol transloading facility to the Alex andria Fire Department for general purpose use.   Further, we recognize some efficiencies could be gained by storing some of these items at the Norfolk Southern site, and would offer that to you at no cost.   If the Alex :PersonNameandria Fire Department chooses to store any equipment and/or foam at the facility site, such storage would be at :CityAlex andria ’s risk; we will not provide any security beyond what we actually provide to the facility itself.   In the highly unlikely event that the equipment is used to respond to an incident at the Norfolk :City Southern ethanol transload facility, :CityNorfolk Southern would replace any used foam.   In addition, we understand your desire to train Alex andria fire fighters in dealing with railroad emergencies of all kinds.   We would be pleased to sponsor one attendee per year at the Transportation Technology Center, Inc. (“TTCI”) Emergency Response Training Center.

 

Norfolk Southern continues to value the relationship we have developed with the Alex andria Fire Department.   We believe that what we have offered, together with the design/build of the facility itself, constitutes a very strong commitment to ensuring adequate fire and spill protection.   We look forward to continuing to work with you to provide fact based information to the community.

 

Douglas P. McNeil

Director Government & Distribution Services

Norfolk Southern Corporation

Three Commercial Place

Norfolk , VA 23510

xxx-xxx-xxxx

 


From: text converted to image to prevent junkmail harvesting [mailto:text converted to image to prevent junkmail harvesting]
Sent:
Wednesday, May 14, 2008 5:07 PM
To:
McNeil, Doug
Cc:
text converted to image to prevent junkmail harvesting; text converted to image to prevent junkmail harvesting; Webb, Mike
Subject:
RE: Detailed :CityAlex andria FD Ethanol Fire/Spill Response Equipment List

 

Doug/Mike:

Appreciate the correction.

We look forward to your affirmative response on these items so we can include a reference to such in tomorrow morning's memo to Council.

Thanks!


Adam
____________________________________
Adam K. Thiel
Fire Chief
Alex andria  Fire Department
900  Second Street
Alex andria ,  VA   22314
Phone: xxx-xxx-xxxx
Fax: xxx-xxx-xxxx
E-mail:  
text converted to image to prevent junkmail harvesting

 

-----"McNeil, Doug" <xxxxxxxx@xxxx.xxx> wrote: -----

To: text converted to image to prevent junkmail harvesting
From: "McNeil, Doug" <xxxxxxxx@xxxx.xxx>
Date: 05/14/2008 04:59PM
cc: text converted to image to prevent junkmail harvesting, " Webb, Mike " <xxxxxxxx@xxxx.xxx>
Subject: RE: Detailed Alex andria FD Ethanol Fire/Spill Response Equipment List

There was an error in the totals in your spreadsheet which we corrected
(attached).  Total now comes to $116,521.

Doug


-----Original Message-----
From: text converted to image to prevent junkmail harvesting [
text converted to image to prevent junkmail harvesting]
Sent: Wednesday, May 14, 2008 1:55 PM
To: Webb, Mike
Cc: McNeil, Doug; text converted to image to prevent junkmail harvesting
Subject:


Mr. Webb,
As requested during our phone conversation I have compiled the proposed
list of response equipment needed and provided specifications and
pricing.
The pricing, where applicable is based on current contract pricing
and/or
state contract pricing. I only addressed equipment needs, I will leave
training requirements and needs for you and Chief Thiel to address at a
later date. If after reviewing, you have any questions please contact me
on
my cell phone or e-mail and I will get right back to you.

Thank you for your support, I look forward to your reply and our moving
forward with this initiative.

John
                                  (See attached file: ETHANOL RESPONSE
EQUIPMENT.xls)
John W. North
Battalion Chief
Special Operations
Office xxx-xxx-xxxx
Cell xxx-xxx-xxxx

 





Attachment: ETHANOL RESPONSE EQUIPMENT.XLS
Description: MS-Excel spreadsheet