Question # 19: Can you provide the cost breakdown of the individual components funded by the $13.5M budgeted in FY 2023 for the Athletic Field Improvements capital project?

Page updated on Mar 29, 2021 at 11:59 AM

Question:

Can you provide the cost breakdown of the individual components funded by the $13.5M budgeted in FY 2023 in the Athletic Field Improvements capital project. What are the cost estimates of the remaining components included in the Athletic Field Master Plan? Which improvements could be advanced in FY 2022 if funding were identified?  (Mayor Wilson)


Response:

The $13.5 million budgeted in Athletic Field Improvements in FY 2023 will fund implementation of the 2014 Citywide Parks Improvements Plan (Park Plan) outstanding recommendations for Eugene Simpson Stadium Park. The project’s design phase is in procurement using previous years’ funding. Additionally, funding identified for Simpson Park from previous years will be coupled with FY 2023 funding for the construction phase. While not broken out specifically by park features, the FY 2023 budgeted amount includes $6.9 million for the construction of outstanding Park Plan recommendations and improvements to the natural turf diamond athletic fields as follows:

• Natural turf renovation and drainage improvements at the large baseball field
• Natural turf renovation and drainage improvements at the small baseball field
• New dugouts at the small baseball field
• Upgrade the irrigation systems for the two diamond fields
• Connection pathway to E. Duncan Avenue (Recommendation #5)
• Use bollards to limit pathway driving access to maintenance vehicles (Recommendation #6)
• Plant perimeter trees to create a “Green Alley” (Recommendation #7)
• Improve maintenance route to soccer fields (Recommendation #10)
• Provide new bleachers with equipment storage underneath (Recommendation #11)
• Provide new bleachers with concessions booths underneath (Recommendation #12)
• Create picnic area near concessions (Recommendation #13)
• Expand parking lot, improving stormwater management (Recommendation #14)

The project budget also includes $6.6 million for design allowance, cost escalation and contingency. Cost escalation and contingency costs were determined in accordance with the internal Capital Projects Cost Estimating Memo (dated 9/11/2017), which details cost levels that shall be used during the conceptual cost estimating and budgeting stage, before any design is completed. Escalation and contingencies will be recalculated in the FY 2023 budget cycle to account for any schedule and/or market adjustments due to the COVID-19 pandemic.

In 2006, the City completed a community process to create an Athletic Fields Master Plan. The plan recommends improvements for all public athletic facilities in the community including City and Alexandria City Public Schools (ACPS) managed sites. The Department of Recreation, Parks and Cultural Activities (RPCA) anticipates providing a 10-Year implementation strategy to complete outstanding recommendations of the 2006 Athletic Fields Master Plan to the Park and Recreation Commission by the end of FY 2021. This implementation strategy will assist staff with the development of the FY 2023 – FY 2032 Capital Improvement Program (CIP).

“Table 2” below provides an overview of outstanding recommendations in the 2006 Athletic Fields Master Plan and their estimated costs. Where projects to address these recommendations are planned and budgeted for in the Proposed FY 2022 – FY 2031 CIP, the fiscal year is identified. While it is possible to advance funding for improvements and field renovations to FY 2022, most projects will require community engagement, design, and construction phases. An additional challenge to accelerating projects is that staff recommends balancing the number of fields offline in any given year to ensure the City’s field network can absorb displaced programs. “Table 1” on the subsequent page lists the anticipated field closures in the next 3.5 years per the Proposed FY 2022 – FY 2031 CIP. In addition, renovations and potential conversions of ACPS natural turf fields are contingent on ACPS timing and planning for modernization projects. 

If funding were made available in FY 2022, the following improvements could be advanced:

• Joseph Hensley Park Phase II Construction: Design of Phase I and Phase II are advancing through the design process as one package and the work is anticipated to be complete in calendar 2021. Construction procurement of Phase I will occur in FY 2022 and could be combined with all or part of Phase II, if funding were available. Phase II includes renovation of the upper diamond field with lighting, renovation of the rectangular field with lighting, parking, storage, multi-use court, batting cages, picnic pavilion, plantings, stormwater management, and maintenance yard. Funding for Phase II was not requested in the FY 2022-FY 2031 CIP because it is an off-cycle year. A funding request for this project is planned for the FY 2023-FY 2032 budget process. The total estimated cost of Phase II is $6,300,000.
• Armistead L Boothe Park Restroom Upgrades: The restrooms were updated in 2017 and preliminary design investigations were completed at that time regarding a conversion to four-season use. Conditioning the restroom is planned in FY 2028. This project could occur earlier if funding were available. The project could be timed to coincide with planned improvements to the adjacent field, currently planned for FY 2022. The estimated cost is $125,000.

Table 1: Anticipated Field Closures by Six Month Timeframe FY2022-FY2025

FY 2022 Budget Question 019 Table 1

Table 2: 2006 Athletic Field Master Plan Outstanding Recommendations

City of Alexandria Field Sites

Site Name Incomplete Recommendation Cost Estimate* of Incomplete Recommendations Considerations Fiscal Year, if in Proposed FY 2022-2031 CIP
Ben Brennan Park Upgrade Adult Softball Field/Overlay to synthetic surface; relocate overlay  $3,000,000 This recommendation of the Athletic Field Master Plan was not included in the 2014 Citywide Parks Improvements Plan. Additional community outreach is recommended before proceeding with this recommendation. N/A
Ben Brennan Park Develop two (2) additional synthetic Junior Soccer Fields, lighted, in open area of park  $6,000,000 - $8,000,000 This recommendation of the Athletic Field Master Plan was not included in the 2014 Citywide Parks Improvements Plan. Additional community outreach is recommended before proceeding with this recommendation. N/A
Ben Brennan Park Develop one (1) additional synthetic Youth Softball Field, lighted, in southwest corner of park  $3,000,000 This recommendation of the Athletic Field Master Plan was not included in the 2014 Citywide Parks Improvements Plan. Additional community outreach is recommended before proceeding with this recommendation. N/A
Armistead L. Boothe Park Upgrade Restrooms $125,000 The park restrooms were updated in 2017, but the facilities are not conditioned for year round use. Improvements to heat and temper the restrooms for year round use are planned in the Restrooms Renovations CIP Project. FY2028
Chinquapin Park Master Plan entire park as tournament quality facility  TBD This recommendation of the Athletic Field Master Plan was not included in the 2014 Citywide Parks Improvements Plan. Additional community outreach is recommended before proceeding with this recommendation. Due to the cancelation of the 50 Meter Pool Project, a replanning effort with the community is planned for 2023. N/A
Chinquapin Park Upgrade all fields to synthetic surfaces  TBD This recommendation of the Athletic Field Master Plan was not included in the 2014 Citywide Parks Improvements Plan. Additional community outreach is recommended before proceeding with this recommendation. Due to the cancelation of the 50 Meter Pool Project, a replanning effort with the community is planned for 2023. N/A
Chinquapin Park Miscellaneous Other Improvements: Lighting, Parking, Fencing, Restrooms, Storage TBD This recommendation of the Athletic Field Master Plan was not included in the 2014 Citywide Parks Improvements Plan. Additional community outreach is recommended before proceeding with this recommendation. Due to the cancelation of the 50 Meter Pool Project, a replanning effort with the community is planned for 2023. N/A
Four Mile Run Park Upgrade Adult Softball Field/Overlay to synthetic surface  N/A This recommendation of the Athletic Field Master Plan is not complete due to environmental constraints on the site. The field is located in a Resource Protection Area. N/A
Four Mile Run Park Upgrade Regulation Soccer Field to synthetic surface N/A This recommendation of the Athletic Field Master Plan is not complete due to environmental constraints on the site. The field is located in a Resource Protection Area. N/A
Four Mile Run Park Reconfigure existing Overlay for separate synthetic Youth Softball and Junior Soccer fields N/A This recommendation of the Athletic Field Master Plan is not complete due to environmental constraints on the site. The field is located in a Resource Protection Area. N/A
Four Mile Run Park Miscellaneous Other Improvements: Lighting, Fencing, Bleachers, Drainage $814,200 Improvements to address this recommendation are included in the 2014 Citywide Parks Improvements Plan. Improvements to renovate the natural turf rectangular field are included. Funding is divided over two years for design and construction. FY2024 - FY2025
Four Mile Run Park Miscellaneous Other Improvements: Lighting, Fencing, Bleachers, Drainage $22,007,500 Improvements to address this recommendation are included in the 2014 Citywide Parks Improvements Plan for the two fields adjacent to Commonwealth Avenue. Improvements will renovate the natural turf fields, address parking, storage, restrooms, trail connections and stormwater management. The improvements are included in the CIP as the Four Mile Run Park project and the timing is coordinated with the Alexandria City Public Schools project for Cora Kelly Elementary School. Funding is divided over three years for design, construction management and construction. FY2026 - FY2028
Joseph Hensley Park Master Plan entire park as tournament quality facility N/A Implementation of this recommendation is in progress and will be completed in 2021 in accordance with the 2014 Citywide Parks Improvements Plan recommendations and the 2021 Amendments. Prior Years
Joseph Hensley Park Upgrade all fields to synthetic surfaces $6,300,000 (Phase II) Design of the upgrades will be complete in 2021. Construction to address this recommendation will be done in two phases. Phase I, including the east half of the site, is funded through prior year funding in the Citywide Parks Improvements project and is anticipated to start construction in 2022. Phase II will include improvements on the western half of the site. N/A
Joseph Hensley Park Tournament level upgrades N/A Implementation of this recommendation will be addressed through the recommendation above. N/A
John Adams Field/ Chambliss Park Upgrade Youth Softball Field/Overlay to synthetic surface  $3,000,000 This recommendation of the Athletic Field Master Plan was not included in the 2016 Neighborhood Parks Improvements Plan. Additional community outreach is recommended before proceeding with this recommendation. N/A
Luckett Field Bleachers $512,500 Improvements to address this recommendation are included in the 2016 Neighborhood Parks Improvements Plan. The 2016 Plan recommends regrading the field, renovating the natural turf, and upgrading the field facilities. Funding is divided over two years for design and construction. FY2025 - FY2026
Luckett Field Restrooms N/A Implementation of this recommendation is in progress. The restrooms are anticipated to be complete in 2021. Prior Years
Luckett Field Storage N/A Implementation of this recommendation will be addressed with the renovation project identified above. Prior Years
Mount Vernon Recreation Center Upgrade Youth Softball Field/Overlay to Engineered Field N/A This recommendation of the Athletic Field Master Plan is in progress and is anticipated to be complete in 2021. Prior Years
William Ramsay Recreation Center Upgrade Youth Softball Field/Overlay to Synthetic Surface $3,000,000 The Beauregard Small Area Plan recommends conversion by a private contribution. Additional community outreach is recommended before proceeding with this recommendation. N/A
Stevenson Park Upgrade Youth Baseball Field to Engineered Surface $710,000 Improvements to address this recommendation are included in the 2016 Neighborhood Parks Improvements Plan. Improvements to renovate the natural turf field are included in the Athletic Field Improvements project. FY2024
Stevenson Park Lighting $200,000-$300,000 This recommendation of the Athletic Field Master Plan was not included in the 2016 Neighborhood Parks Improvements Plan. Additional community outreach is recommended before proceeding with this recommendation. N/A

   *Costs are in 2021 dollars without escalation.

Alexandria City Public Schools Field Sites

Site Name Incomplete Recommendation Cost Estimate** of Incomplete Recommendations Considerations Fiscal Year, if in Proposed FY 2022-2031 CIP
Braddock Field (Renamed Lenny Harris Memorial Fields) Master plan entire park in conjunction with George Washington School; develop synthetic fields and running track TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
Lenny Harris Memorial Fields Remove one (1) Youth Softball Field/Overlay per new master planned development TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
Lenny Harris Memorial Fields Lighting TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
Lenny Harris Memorial Fields Parking TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
Lenny Harris Memorial Fields Fencing TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
Lenny Harris Memorial Fields Restrooms TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
Lenny Harris Memorial Fields Storage TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
Charles Barrett Elementary School Upgrade Youth Baseball Field/Overlay to synthetic surface TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
George Washington Middle School Upgrade Regulation Soccer Fields to synthetic surface TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
George Washington Middle School Lighting TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
George Washington Middle School Restrooms TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
George Washington Middle School Storage TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
George Washington Middle School Press Box TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
George Mason Elementary School Upgrade Youth Softball Fields/Overlay to synthetic surface TBD Implementation of this recommendation will be coordinated with the ACPS CIP. FY2024 - FY2025
George Mason Elementary School Lighting TBD Implementation of this recommendation will be coordinated with the ACPS CIP. FY2024 - FY2025
George Mason Elementary School Fencing TBD Implementation of this recommendation will be coordinated with the ACPS CIP. FY2024 - FY2025
George Mason Elem. School Bleachers TBD Implementation of this recommendation will be coordinated with the ACPS CIP. FY2024 - FY2025
George Mason Elem. School Drainage TBD Implementation of this recommendation will be coordinated with the ACPS CIP. FY2024 - FY2025
Hammond Middle School Lower Field Upgrade Regulation Soccer Field to synthetic surface TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
Hammond Middle School Lower Field Lighting TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
Hammond Middle School Lower Field Storage TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
Hammond Middle School Upper Field Bleachers TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
Hammond Middle School Upper Field Storage TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
James K. Polk Elementary School Upgrade Junior Soccer Field to synthetic surface TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
James K. Polk Elementary School Upgrade Youth Softball Field/Overlay with synthetic surface TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
James K. Polk Elementary School Fencing TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
James K. Polk Elementary School Storage TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
James K. Polk Elementary School Backstop TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
James K. Polk Elementary School Drainage TBD Implementation of this recommendation will be coordinated with the ACPS CIP. N/A
Minnie Howard School Backstops TBD Implementation of this recommendation will be coordinated with the ACPS CIP. FY2022 - FY2023
Minnie Howard School Scoreboards TBD Implementation of this recommendation will be coordinated with the ACPS CIP. FY2022 - FY2023
Minnie Howard School Restrooms TBD Implementation of this recommendation will be coordinated with the ACPS CIP. FY2022 - FY2023
Minnie Howard School Drainage TBD Implementation of this recommendation will be coordinated with the ACPS CIP. FY2022 - FY2023
Minnie Howard School Storage TBD Implementation of this recommendation will be coordinated with the ACPS CIP. FY2022 - FY2023
Patrick Henry Elementary School Upgrade Junior Soccer Field to synthetic surface $2,363,600 Design work for this recommendation was completed through the joint City/ACPS project for the Patrick Henry Elementary School and Recreation Center. Implementation of this recommendation will be completed following the demolition of MacArthur at Taney. FY2023
Patrick Henry Elementary School Upgrade Youth Baseball Field/Overlay to synthetic surface $0 Included in Recommendation Above FY2023
Patrick Henry Elementary School Drainage $0 Included in Recommendation Above FY2023

 **Costs are in 2021 dollars without escalation. Also, a majority of ACPS Cost Estimates are “TBD” because specific improvements still need to be determined through the School Modernization Project design process in order to develop estimates.

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