Key Absentee Voting Dates & Deadlines

Information regarding Absentee Voting, how to receive the ballot by mail, or in person, and where you can go to vote Absentee.

Page updated on Nov 23, 2016 at 7:06 PM

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 The quickest way to apply for an absentee ballot is online through the Virginia Department of Elections

Absentee Voting — In Person

In-person absentee voting is available in our office beginning 45 days before the election and ending the Saturday before Election Day. Virginia's photo ID requirements apply to absentee voters who cast their absentee ballot in person. Voters who do not have acceptable ID may apply for an ID (and receive a temporary ID) at the same time they come to cast their in-person absentee ballot.

  • If there is a June 13, 2017 Primary Election, in-person absentee voting at the Voter Registration Office begins on Friday, April 28 and ends on Saturday, June 10. Extended hours will be posted in March.
  • For the November 7, 2017 General Election, in-person absentee voting at the Voter Registration Office begins on Friday, September 22 and ends on Saturday, November 4 at  5:00 p.m. Extended hours will be posted in August.

Office of Voter Registration & Elections, 132 North Royal Street, Suite 100

Regular hours for in-person absentee voting are Monday - Saturday from 8:00 a.m. – 5:00 p.m. 

Absentee Voting — By Mail

  • If there is a June 13 Primary Election, the deadline to submit an application to have an absentee ballot mailed to you will be Tuesday, June 6 at 5 p.m. Applications must be received at the Voter Registration Office by this time.
  • For the November 7, 2017 General Election, the deadline to submit an application to have an absentee ballot mailed to you is Tuesday, October 31 at 5 p.m. Applications must be received at the Voter Registration Office by this time.
  • Ballots are mailed within two business days via first class mail within the United States and by email or a special pre-paid U.S. postage permit to overseas citizens.
  • Voted absentee ballots must be received at the Voter Registration Office by 7:00 p.m. on Election Day to be counted.
  • The voted ballot may be returned by mail or delivered in-person (an absentee ballot dropped off must be delivered personally by the voter).
  • Virginia's photo ID requirements do not apply to absentee voters who request an absentee ballot by mail.

Where Do I Get An Application? And What Do I Do With It?

You may apply online through the Virginia Department of Elections or use the links below to download an application. You may also call our office (703-746-4050), and we will send you an application. 

Return the completed application to our office by mail (132 North Royal St., Suite 100, Alexandria, VA. 22314), fax (703.838.6449) or scanned email attachment (VoteAbsentee@alexandriava.gov). Please see the application instructions for more information.

Reasons to Vote Absentee

  • Student (or spouse of a student) attending college or university outside of Alexandria
  • Work-related business outside of Alexandria on election day
  • Personal business or vacation outside of Alexandria on election day
  • Working and commuting 11 of the 13 hours the polls are open
  • First responder (e.g., law enforcement, fire fighter, etc.)
  • Disability or illness
  • Caretaker of a disabled/ill family member who is confined at home
  • Pregnancy
  • Confined, awaiting trial
  • Confined, convicted of a misdemeanor
  • Precinct Election Officer
  • Religious obligation or conflict
  • Active Duty Merchant Marine or Armed Forces (or a spouse/dependent of someone on Active Duty)
  • Residing outside of the United States
  • Authorized representative of political party or candidate (and serving inside the polling place)

Annual Absentee Ballot Application 

  • Download Annual Ballot Application for Disabled or Ill Voter 
  • Certain individuals who are physically disabled or ill may submit one annual absentee ballot application that will be used for all elections within the calendar year. The first application submitted by a voter must include a statement by a doctor or religious practitioner. Thereafter, we will mail you a new application each December for use in the next calendar year. 

What if I’m Currently Living Overseas or in the Military?

  • Download a Federal Postcard Application (FPCA for military and overseas voters) (fillable pdf)
  • Complete the application and fax it back to us at 703.838.6449. We can also accept a scanned version of the signed application transmitted via email, VoteAbsentee@alexandriava.gov.
  • This application must be received by our office or postmarked no later than 22 days before Election Day if you need to register and no less than 7 days before Election Day if you have already registered.
  • A single FPCA is valid for all elections that occur from the time the application is submitted through December 31 of the following year. You must reapply for military/overseas absentee ballots after that time, or whenever your overseas address changes.
  • Military and overseas citizen absentee voters may receive their ballots by email, but the ballot must be returned by either U.S. mail or commercial courier (UPS, DHL, FedEx, etc.) so we receive your voted ballot no later than 7:00 p.m. on Election Day.

You will find very useful information on overseas voting at Overseas Vote Foundation and Federal Voting Assistance Program 

What Do I Do if I Mark My Ballot Incorrectly or if it Doesn’t Arrive in the Mail?

­Statement of Voter who lost or did not receive absentee ballot 

Please call our office immediately at 703.746.4050 if you destroy or spoil your original ballot. If there is time before the election, we can send you a replacement , but you must first return the spoiled ballot to us.

If you lost or never received your ballot, we need you to complete a statement to that effect (See 'Statement of Voter who lost or did not receive absentee ballot")

  • If you are in Alexandria and able to come to our office, we can issue a replacement ballot up until the polls close at 7:00 p.m. on Election Day. You may also go to your regular polling place on Election Day, and vote there in-person. If you have your spoiled ballot with you, you may turn it in, and vote normally. If you do not have it with you, you may vote a Provisional Ballot. Provisional Ballots are not counted on Election Day, but once we verify that we did not receive your absentee ballot, we will accept and count your Provisional Ballot. 
  • If you are out of town, we will issue a replacement ballot after we receive your returned spoiled ballot or signed replacement ballot request. This new ballot must still be received by out office prior to 7:00 p.m. on Election Day.
  • Certain ill or disabled voters who have not received or have spoiled their ballot, and are unable to come to our office in person for a replacement, may designate an individual to pick up and return a replacement ballot on their behalf. Please call our office at 703.746.4050 for more information.

What if I am Hospitalized or Called out of Town after the Absentee Deadline?

Virginia law has two special emergency provisions.

  • The first is for medical emergencies, and covers persons who become hospitalized , ill and confined to their homes, or are bereaved by the death of a spouse, child, or parent in the fourteen days prior to an election. The voter can request a ballot up until 2:00 p.m. on the Monday before the election by designating a representative to pick up and return the ballot on the voter’s behalf. The representative must deliver the voter's completed application by 5:00 p.m. on the Monday before the election and return the ballot by 7:00 p.m. on Election Day for it to be counted.
  • The second is for persons who are called out of town on business or for personal family medical reasons (illness or death of family member) after 12 noon on the Saturday before the election. They may apply in-person for an emergency absentee ballot on the Monday before the election prior to 2:00 p.m.

Please call our office at 703.746.4050 for more information about emergency absentee ballots.

Office of Voter Registration and Elections
132 North Royal Street, Suite 100
Alexandria, VA 22314
Phone: 703.746.4050
Fax: 703.838.6449

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