Key Absentee Voting Dates & Deadlines

Information regarding Absentee Voting, how to receive the ballot by mail, or in person, and where you can go to vote Absentee.

Page updated on Jan 7, 2021 at 4:30 PM

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The quickest way to request an absentee ballot by mail is to apply online through the Virginia Department of Elections website. 

Absentee Voting — In Person

In-person absentee voting begins 45 days prior to each primary and general election. No appointment is needed. 

Office of Voter Registration & Elections, 132 North Royal Street, Suite 100

 Monday - Friday                 8 am -5 pm 

Additional hours and locations will be posted here after they are finalized. 

By Mail Voting

The deadline to submit an application to have an ballot mailed to you is 5pm on the 11th day prior to an election. Applications must be received at the Voter Registration Office by this time. You can check to see the status of your application and ballot on the Virginia Department of Elections website.

  • Ballots are mailed within two business days via first class mail within the United States and by email or a special pre-paid U.S. postage permit to U.S. citizens living overseas and to military families. 
  • The voted ballot may be returned by mail or delivered to the Office of Voter Registration & Elections (132 N Royal St, Suite 100).

Track Your By Mail Ballot 

  • Two tools are available to track your ballot. 
  • Confirm your Application has been Approved through the VA Department of Elections' Citizens portal. 
    • Click "Check Registration Status". Enter the required information. Click "Submit". 
    • Scroll down to the Absentee Section. 
    • Check the Application Received column for the current election.  
    • If you do not see the election listed, your application is still being processed.
  • Track your Ballot on its way to you
    • Enter your name and the address where the ballot is being mailed. 

Where Do I Get An Application? And What Do I Do With It?

  1. Apply online through the Virginia Department of Elections website; or,
  2. Use the links below to download an application. You may also call our office (703-746-4050), and we will send you an application. Return the completed application to our office by mail (132 North Royal St., Suite 100, Alexandria, VA. 22314), fax (703.838.6449) or scanned email attachment ( Please see the application instructions for more information.

What if I’m Currently Living Overseas or in the Military?

  • Download a Federal Postcard Application (FPCA for military and overseas voters) (fillable pdf)
  • Complete the application and fax it back to us at 703.838.6449. We can also accept a scanned version of the signed application transmitted via email,
  • This application must be received by our office or postmarked no later than 22 days before Election Day if you need to register and no less than 11days before Election Day if you have already registered.
  • A single FPCA is valid for all elections that occur from the time the application is submitted through December 31 of the following year. You must reapply for military/overseas absentee ballots after that time, or whenever your overseas address changes.
  • Military and overseas citizen absentee voters may receive their ballots by email, but the ballot must be returned by either U.S. mail or commercial courier (UPS, DHL, FedEx, etc.) so we receive your voted ballot no later than 7:00 p.m. on Election Day.

You will find very useful information on overseas voting from the Federal Voting Assistance Program 

What Do I Do if I Mark My Ballot Incorrectly or if it Doesn’t Arrive in the Mail?

­Statement of Voter who lost or did not receive absentee ballot 

Please call our office immediately at 703.746.4050 if you destroy or spoil your original ballot. If there is time before the election, we can send you a replacement , but you must first return the spoiled ballot to us.

If you lost or never received your ballot, we need you to complete a statement to that effect (See 'Statement of Voter who lost or did not receive absentee ballot")

  • If you are in Alexandria and able to come to our office, we can issue a replacement ballot.
  • You may also go to your regular polling place on Election Day, and vote there in-person. If you have your spoiled ballot with you, you may turn it in, and vote normally. If you do not have it with you, you may vote a Provisional Ballot. Provisional Ballots are not counted on Election Day, but once we verify that we did not receive your absentee ballot, we will accept and count your Provisional Ballot. 
  • If you are out of town, we will issue a replacement ballot after we receive your returned spoiled ballot or signed replacement ballot request. 
  • Certain ill or disabled voters who have not received or have spoiled their ballot, and are unable to come to our office in person for a replacement, may designate an individual to pick up and return a replacement ballot on their behalf. Please call our office at 703.746.4050 for more information.

What if I am Hospitalized or Called out of Town after the Absentee Deadline?

Virginia law has two special emergency provisions.

  • The first is for medical emergencies, and covers persons who become hospitalized , ill and confined to their homes, or are bereaved by the death of a spouse, child, or parent in the fourteen days prior to an election. The voter may request a ballot up until 2:00 p.m. on the Monday before the election by designating a representative to pick up and return the ballot on the voter’s behalf. The representative must deliver the voter's completed application by 5:00 p.m. on the Monday before the election and return the voted ballot by 7:00 p.m. on Election Day for it to be counted.
  • The second is for persons who learn (after 12 noon on the Saturday before the election) that they will be out of town on Election Day for business or for personal family medical reasons (including death of a family member). They may come to our office between 8:00 a.m. and 2:00 p.m. on the Monday before the election and vote an emergency absentee ballot.

Please call our office at 703.746.4050 for more information about emergency absentee ballots.

Office of Voter Registration and Elections
132 North Royal Street, Suite 100
Alexandria, VA 22314
Phone: 703.746.4050
Fax: 703.838.6449

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