Monthly Financial Report -- March 2010

Page updated on May 26, 2010 at 9:35 AM

Presented as a memo from City Manager James K. Hartmann to the Honorable Mayor William D. Euille and Members of Council on May 11, 2010. 

The FY 2011 budget presented to City Council in February contains additional detail on forecasts for revenues for the remainder of FY 2010 and FY 2011.  Updated revenue forecasts were presented to Council by Budget Memorandum #67 and discussed during the add/delete review April 26 and are included with this report.

Download Original Signed Memo (PDF)

NOTE:  Click on the headings below or the "online references" to view more detailed economic, revenue or expenditure data.  Click on any highlighted bullet or text to view additional information, including charts and memos.


  • Employment is lagging the overall economy.  The national unemployment rate remained at 9.7 percent for the third straight month in March, while Virginia’s unemployment rate rose to 7.4 percent, and Alexandria’s unemployment rate held steady at 5.4 percent in February. 
  • Despite the recession, the City’s total personal income numbers increased by 4.04 percent in 2008.  The average per capita personal income rose by less than a percent to $72,220.  The City’s per capita personal income ranks 12th in the nation for County or County-equivalent government areas.
  • Economically sensitive City revenues are weaker than at this time last year.  Year-over-year tax collections decreased during the last three months in the Sales TaxTransient Lodging, and Meals Tax categories, in part due to the last January’s inaugural effect, which bumped revenues up one year ago, and the snowstorms, which reduced revenues this year compared to last year.
  • The Real Estate market performance is mixed.  Residential sales increased compared to last year while the average sales price was flat.  The City’s office vacancy rate rose to 17.6 percent in the 1st quarter of 2010 from 16.3 percent in the 4th quarter of 2009.


  • Year-to-Date Revenues:   As of March 31, 2010, actual General Fund revenues totaled $322.8 million, which is 1.1 percent above FY 2009 revenues of $319.2 million for the same period last year.  Council received updated revenue forecasts at the April 26 Budget work session.  That estimate shows a revenues shortfall of $8.1 million or 1.5 percent compared to the original FY 2010 budget estimate of General Fund revenues of $530 million, primarily due to lower business license and sales tax revenue (due to lower assessments than previously forecast) and lower intergovernmental revenues.  Note that the revenue estimate shown in Online Reference 2 includes the City Manager’s proposed 7 cent tax increase, not the final rate approved on May 3. 

    This report includes some revenue collections for February business taxes.  It shows the significant effect of the February snow event on business activity in the City.  The following table compares February 2009 and 2010 receipts for selected business taxes.

Effect of Snow Event on Revenues for February 2010, Compared to February 2009 


February 2010

February 2009

Percentage Change

Transient Lodging




Restaurant Meals




















  • Local Sales and Use Taxes:  Excluding one-time repayments of $1.5 million made in the prior year, year-over-year retail sales collections from July through February are 3.1 percent below last year.
  • Business License Taxes:  The City’s business license tax was due March 1, 2010.  Collections-to-date in the amount of $27.0 million represent a difference in the timing for payments made by businesses.  As indicated in the April re-estimates, receipts will be lower than budgeted by $1.9 million.   
  • Revenue from the Use of Money and Property:  Continued decreased revenue in this category reflects the extremely low interest rates budgeted and earned on City operating funds, which are conservatively invested for safety and liquidity reasons.


  • Year-to-Date Expenditures:  As of March 31, 2010, actual General Fund expenditures totaled $340.0 million, an increase of $1.6 million, or 0.5 percent, above expenditures for the same period last year.
  • Personnel and non-personnel costs:   With 75.0 percent of the fiscal year completed, total expenditures are 63.3 percent of budget.  Personnel costs are running exactly on budget, reflecting the fact that 75.86 percent of the FY 2010 payrolls have been processed by March 31, 2010.  Non-personnel expenditures are 57.4 percent of the budget through the first nine months of the fiscal year.  Typically, the City’s non-personnel expenditures are at 57.1 percent of the budget through March, so this percentage is slightly above what is expected through the first nine months of the year.
  • Debt Service:  The increase reflects budgeted debt service for bonds previously issued.
  • Snow removal:  A recap of expenditures related to snow removal is below:


       as of 3/24/2010  

    December 2009    City   $0.8 million
    February 2010       City  $6.8 million
    1.  The Schools have also estimated $1.3 million in expenses related to the February snow storms.
    All of the City expenditures related to the two major snowstorms currently are charged to the special revenue fund.  Those costs for which the City is not reimbursed, or has no reasonable expectation of reimbursement from the federal or state government, will have to be transferred back to the General Fund during the year-end close out.  The City will work with federal and state officials to determine what portion of the cost for each snowstorm will be reimbursed.  At this time, we estimate that 75 percent of these costs will be reimbursed.
  • Expenditure Savings:  Significant FY 2010 expenditure savings totaling approximately $10.0 million will be realized from a number of sources:
    • $2,574,081 savings in debt service due to the significantly lower debt service costs for the June 2009 debt issuance than budgeted;
    • $2,300,000 savings in the cost of the Community Services Act for foster care-related services due to program management reforms;
    • $600,000 savings in the solid waste disposal program due to lower than expected volume of waste disposed at the Waste to Energy facility;
    • $3,051,822 savings in Transit subsidy payments to WMATA by utilizing surplus revenues available for this purpose with the Northern Virginia Regional Commission (from regional gas tax collections and state aid dedicated for transit purposes); and
    • $1,500,000 savings in personnel compensation costs due to restraint in filling vacant position throughout FY 2010.
  • Budget memo #68 describes these expenditure savings and revenue reestimates and their combined affect on the expected end-of-year fund balance on June 30, 2010.  The unreserved fund balance is expected to increase from $49.0 million at the end of FY 2009 to $53.7 million (10.1 percent of General Fund revenues) at the end of FY 2010.  The undesignated fund balance is expected to increase from $24.7 million to $25.2 million (4.7 percent of General Fund Revenues).  These percentages are slightly above the City’s adopted financial policy guidelines of 10.0 percent and 4.0 percent, respectively.