Monthly Financial Report -- October 2011

Page updated on Feb 26, 2020 at 2:25 PM

Presented to City Council by Acting City Manager Bruce Johnson on December 13, 2011. 

Download Original Signed Memo 

NOTE:  Click on the headings below or the "online references" to view more detailed economic, revenue or expenditure data.  Click on any highlighted bullet or text to view additional information, including charts and memos.


Negative Highlights:

  • Alexandria Office Vacancy Rate increases.  From the second to third quarter preliminary Office Vacancy Rates in the DC Metro area and NoVa decreased by a rate of 0.3% while Alexandria’s rate increased by 0.6 percent.  From Year-to-Year, Alexandria’s Office Vacancy rate has increased 2 percent while DC Metro area and NoVa have decreased 0.3 and 0.4 percent respectively. 
  • First quarter 2011 employment fell by 2 percent.  According to the Virginia Employment Commission, the total number of employed persons in Alexandria fell by 2 percent from first quarter 2010 to first quarter 2011 from 95,246 to 93,362.  The Public Administration sector had the most significant decrease. This was somewhat offset by modest gains in the Retail, Professional & Technical Services, Other Services and Accommodation, and Food Services sectors.  It should be noted that these statistics provided by the VEC usually run a few quarters behind.     
  • Projecting sluggish employment growth.  The national average pace of job growth this year is at 125,000 jobs per month.  If that pace continues, it will take 52 months, or until February 2016, to get back to the pre-recession level of employment.  If job growth picks up to 200,000 (near this year’s high), it will take 33 months, or until July 2014, to get back to the pre-recession level. See graph below.

Recessions -- October 2011

Postive Highlights:

  • Estimated value of New Multi-family Construction grew significantly in October.  Estimated value of new multi-family construction grew $57.3 million with four new permits.  This is the single largest monthly increase since we started separately tracking this multi-family data in FY 2009.  The increase brings the FY 2012 total to $70.1 million, $20.4 million over our previous annual high from FY 2009 and $44.9 million over the previous annual low from FY 2010.  The increase is attributed to two major projects: a new seven story residential building and a new five story residential building with retail on the first floor, and new two level underground parking garage.  Commercial construction activity also drastically increased this reporting month to $16 million.
  • Consumer Confidence on the rise.  According to the Reuters/University of Michigan consumer sentiment index from November 2011, Consumer Index is at its highest level since June 2011.  Following a sharp drop in July, which took confidence levels back to near recession lows, consumer confidence has increased the past three months and now growth has begun to outpace previously forecasted levels. 
  • Economists predict diminished chance of recession.  An October Wall Street Journal survey of 65 economists shows increasing optimism about our chance of avoiding a double-dip recession.  Citing slow but steady growth and decreases in first-time jobless benefits filings, economists surveyed place chances of another recession at one in four, down from the September mark of one in three.  However, they also predict unemployment will stay above seven percent through 2014, and note that there is a two in three chance the Eurozone will fall into recession and likely will have some negative impact on the U.S. economy.


Year-to-Date Revenues:  As of October 31, 2011, actual General Fund revenues totaled $102.8 million, which is 1.7 percent higher than FY 2011 for the same period.  Most of this increase is related to personal property taxes.   

  • Business License Taxes:  The decrease of 51% is a result of the timing of payments.
  • Other Local Taxes: The decrease of 67% is a result of the timing of payments.
  • Personal Property Taxes/Motor Vehicle License:  The FY 2012 vehicle assessments included 5,000 more cars than the FY 2011 billing.  This increased revenue of about $1 million has been considered in the early estimates of FY 2013 budget revenues.   
  • Charges for Service:  The increase is the result of the budgeted increase in meter fees (to $1.75/hour) implemented with the installation of the new multi-space meters.  


Year-to-Date Expenditures: As of October 31, 2011, actual General Fund expenditures totaled $162.4 million, an increase of $9.0 million, or 5.9 percent, above expenditures for the same period last year.  Personnel expenditures remain on par with last year.  These personnel expenditures are just slightly higher than the budget, primarily because turnover savings are deducted from the budget on the first day of the fiscal year while the savings are realized during the year.  Non-personnel spending increased 8.3 percent.  For most departments, differences in spending patterns for non-personnel this early in the year reflect the timing of bill payments and not necessarily changes in spending patterns.  We are, and will continue to be, closely monitoring and controlling these expenditures to be at or below budget.

There are several departmental changes approved for FY 2012.  Funds for the Department of Mental Health, Mental Retardation and Substance Abuse; the Department of Human Services; and the Office on Women are now appropriated into one agency: the Department of Community and Human Services.  The Department of Emergency & Customer Communications, which was established in March of FY 2010, was expanded in February 2011 with the consolidation of the emergency and customer communications functions of the Police and Fire Departments into the new department.  When possible for comparison purposes, prior year amounts have been moved to the new departments.

  • ITS: The increase relates to the timing of payments for some agreements.
  • Fire Department:  As discussed during several City Council legislative meetings and during the FY 2012 budget process, the Fire Department has a continuing need to utilize overtime to maintain minimum staffing levels on frontline Fire and EMS units when firefighters and medics use leave and to fill vacancies from attrition.  The new Fire recruit class hired in 2011 has started to reduce costs from the prior year.  Another recruit class is now underway that will continue to reduce the need for overtime late in FY 2012.  Even with these changes, the Fire Department is currently projected to be over the current FY 2012 budget as adopted by City Council. OMB and Fire staff will continue to monitor overtime and other expenditures and revise the projections as needed.
  • Transit Subsidies:  The State Department of Rail and Public Transportation (DRPT) and  the Northern Virginia Transportation Commission (NVTC) have now signed a FY 2012 funding agreement, and the State has resumed monthly transit assistance payments to NVTC for use by the localities to meet their regional and local transit subsidy requirements. 
  • Debt Service:  The increase reflects budgeted debt service for new bonds issued in June 2009 and June 2010.  A portion of the interest cost ($1.2 million) is reimbursed from the federal government as part of the Build America Bonds program. 
  • Registrar:  The increase reflects expenditures for the August primary election. 
  • Non- Departmental:  Please note that General Fund expenditures do not include the costs for several emergencies shown in the following table.  The City has been included in the presidential declarations for Hurricane Irene and Tropical Storm Lee, which makes certain expenditures eligible for federal re-imbursement.  Staff is currently working with FEMA on the reimbursement requests.  As indicated above, the Acting City Manager has recommended that some of the FY 2011 surplus be used to cover the unreimbursed costs.  The Tropical Storm Lee cost estimate includes $2.79 million to $3.36 million in damages to the Holmes Run sewer that are believed to have resulted from the storm.  The estimate has been increased from $1.35 million in the previous month’s report based on additional data compiled by City Staff.

Event Cost Other
Tropical Storm Lee $2.98 - $3.55million
Hurricane Irene 0.70 million Declaration could reduce to between $0.2 and $0.3 million.
Earthquake 0.50 million  
9/11 Terrorist Preparation 0.02 million  
  • Schools:  The City will provide approximately 75 percent of the estimated funds required to operate the City public school system in FY 2012.