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Norfolk Southern

Hon. John Warner
U.S. Senate
225 Russell Building
Washington, D.C. 20510

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This page contains references and links to all electronic communications among City staff, and between City staff, Norfolk Southern, and the community regarding the establishment and operation of the Ethanol Transloading Facility. The communications, furnished in response to requests made under the Virginia Freedom of Information Act, cover the period from June 20, 2006 at 8 a.m. to May 29, 2008, at 5 p.m.

E-mail addresses and telephone numbers have been redacted to protect the privacy of residents and of City staff whose home and mobile phone numbers were included on the communications. To contact City officials or staff, please use the links on the left side of this page, or Contact Us.

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Fw: NS proposal for ethanol transfer facility

  • To: text converted to image to prevent junkmail harvesting@Alex
  • Subject: Fw: NS proposal for ethanol transfer facility
  • From: Jim Hartmann/Alex
  • Date: 22 Aug 2006 14:04:49
  • Bcc:
  • Cc:

Jim Hartmann
Alexandria City Manager

----- Forwarded by Jim Hartmann/Alex on 08/22/2006 02:06 PM -----
Jannine Pennell/Alex

08/22/2006 01:57 PM

Jim Hartmann/Alex@Alex, Ignacio Pessoa/Alex@Alex
Bob Luckett@Alex, Maurice Jones/Alex@Alex
Re: Fw: NS proposal for ethanol transfer facilityLink

Jim and Ignacio - the below info was provided to me on August 10, by Duane Perry, Deputy Fire Marshal, after a meeting with Art and railroad representatives on August 9. It sounds like a second meeting was to be scheduled once these issues were addressed. Maurice Jones, FPS Supervisor, has not received any plans to date (see letter c below) nor has he had any contact from Railroad reps for a second meeting. - Jannine  

From Deputy Fire Marshal Perry:
On Wednesday at 1000 hrs,  Art and I met with a small Army of folks from Norfolk-Southern Railroad to discuss the proposed Ethanol transfer facility. The meeting started with a brief program overview of the operations from Norfolk-Southern. Director Dahlberg started the City's discussion by addressing the possible impact on various City communities. Items such as noise, environmental problems and fires hazards were discussed. Director Dahlberg recommended that Norfolk-Southern conduct community outreach in three phases:
  • Phase 1 would be community notification;
  • Phase 2 would be to receive concerns from the citizens;
  • Phase 3 would be to address the presented concerns.

Also, specific items were identified and discussed with regards to the security and fire safety. Those items included the following:
a. Concrete dikes will be constructed to hold a total of three cars and tanker vehicle. The dike will be designed for a total capacity of  135, 000 gallons. Tank vehicles would have access by a ramp system.

b. All spillage will be captured within the diked area. Spill/drip pans will be used and placed under each connection.

c. The proposed fire hydrant system was relocated outside the containment area. The proposed location is satisfactory; however, an additional fire hydrant is requested to be installed at the main entrance. Norfolk Southern was requested to present all plans and specifications to Maurice Jones, FPS Supervisor, for review and approval.

d. Fire Extinguishers will be placed 100'  feet apart with two large wheeled fire extinguishers - one at each end of the diked area.

e. Director Dahlberg also discussed the possibility of stock piling foam on site to address a possible flammable liquid fire. The exact amount would be determine once the exact number rails cars is determined and discussed with our Hazmat Team.

f. Security fencing shall be installed around the entire property. The main gate will be fitted with a large Knox box containing all necessary information and Knox pad locks will be provided at all gates.

g. Norfolk-Southern will provide around the clock security personnel on site.

h. A response and operation plan will be developed and reviewed with first responders. In addition, Norfolk-Southern will provide on-site, hands on, training for emergency personnel (include Arlington and Fairfax).

i. All electrical components will be provided or equipped to meet the electrical requirements of NFPA 70. This standard addresses the concerns over static electricity and the requirements for bonding and grounding. Norfolk-Southern agreed to all requirements and will also provide a Scully system. A Scully system will prevent the transfer of flammable liquid if a ground is not obtained and will stop the system if the ground is lost.

k. A vapor recovery system will be in place. All vapors within a tank vehicle will be transferred back into the rail car and then removed from the site. The entire transfer system will be an enclosed system. All connections will be provided with "Dry Fitting" connections - no drips or leaks.

l. Norfolk-Southern will obtain an annual hazardous use permit. The permit will allow yearly entry and inspection of the facility.

A brief discussion was held on the possibility of portable master streams. The feasibility  will be explored once they have determine how much water is available and on site. Once Norfolk-Southern has completed their analysis of the site and digested the above information a second meeting will be scheduled.

Duane T. Perry
Deputy Fire Marshal III
Alexandria Fire Department
Code Enforcement Bureau
301 King Street, Room 4200
Alexandria, Virginia 22314
text converted to image to prevent junkmail harvesting
xxx-xxx-xxxx, ext 111

Please advise is further action is needed at this time.
Jannine C. Pennell
Deputy Director
Code Enforcement Bureau
301 King Street, Room 4200
Alexandria, Virginia 22314
703 838-4360 x109

Arthur Dahlberg/Alex

08/22/2006 01:23 PM

jannine pennell@alex@Alex, Bob Luckett@Alex@Alex
Fw: NS proposal for ethanol transfer facility

----- Forwarded by Arthur Dahlberg/Alex on 08/22/2006 01:29 PM -----
Jim Hartmann/Alex

08/22/2006 01:18 PM

text converted to image to prevent junkmail harvesting, text converted to image to prevent junkmail harvesting@Alex
text converted to image to prevent junkmail harvesting@Alex
NS proposal for ethanol transfer facility

Where does this stand? I believe we are waiting for a by right determination (Ignacio) and what other criteria/measures will be needed for development of such a facility (Art).

Jim Hartmann
Alexandria City Manager