Question: What would be the cost savings of combining the "white fleets" for the City and ACPS, right-sizing the combined fleet? How much could be made for one-time funds from selling the excess vehicles after right sizing? (Councilman Chapman)
Response:
Estimated cost savings associated with consolidating the City of Alexandria and Alexandria City Public Schools (ACPS) “white fleets” were previously addressed in FY 2026 Budget Q&A #019, which referenced findings from the 2019 Mercury Associates Fleet Maintenance Program Consolidation Feasibility Report and updated information provided by ACPS. That response estimated potential annual operational savings of approximately $15,000 if ACPS’s non-bus fleet maintenance were consolidated with the City’s fleet operations. The full response can be found in FY26 Budget Q&A #019.
With respect to right-sizing the combined fleet, no additional savings have been identified at this time beyond those previously estimated. Identifying right-sizing opportunities would require a detailed review of vehicle utilization, service requirements, and operational needs across both organizations. Conducting a comprehensive assessment of this type would require several months of coordination between City and ACPS staff to inventory vehicles, analyze utilization patterns, and evaluate operational needs.
The amount of one-time revenue that could be generated from selling surplus vehicles after right-sizing would also be determined through that analysis, however, based on past fleet evaluations, any potential one-time revenue from surplus vehicles would likely be limited, as most vehicles are retained until the end of their useful life and disposed of through the standard vehicle replacement and surplus process. The greater savings would come from the cost avoidance of not having to replace the vehicles that are surplused.