Question: What is the vacancy rate by department? What is the historical trend of these vacancies for context? (Mayor Gaskins, Vice Mayor Bagley)
Response:
Current Vacancy Rates
Departmental vacancy rates for full-time positions as of February 28, 2025, are listed below. These vacancy rates have not been adjusted to account for positions that are in the process of being recruited, are difficult to fill, or have been placed on hold pending reclassifications.
Historical Trends
In July of 2024, the Department of Human Resources (DHR) and the Office of Performance Analytics (OPA) partnered to develop a system to track employee vacancies, resulting in a vacancy dashboard that provides a biweekly vacancy rate. Vacancy rates from before July 2024 are unavailable on a rolling basis due to inconsistencies in historical data; however, sufficient records are available to provide an estimate of vacancy rates for the second pay period of March 2024:
For a longer-term estimate of turnover, the following charts from page 10.4 of the FY 2026 Proposed Budget illustrate the number of separations since calendar year 2014:
Methodology
Vacancies are tracked by reviewing payroll data to determine which positions are or are not staffed by paid employees. Only budgeted, permanent positions as determined by OMB are considered for this analysis. Temporary, seasonal, and other positions are not included.