The Office of Internal Audit provides the City Manager and department heads with risk-based independent and objective reporting designed to increase the security and operational effectiveness of the City of Alexandria.
Annual Work Plan
Beginning in FY2023 the Office of Internal Audit will post our annual work plans which provides information regarding the scheduled engagements for the year.
The results of OIA audits and evaluations are provided to City management as formal reports, which include, when appropriate, recommendations for corrective actions and management improvements. Reports containing internal control related findings are posted as executive summaries.
- Close out Count of The Treasury Department November 30, 2022
- Unclaimed Property - June 15, 2022
- Petty Cash & Closeout Count Treasury Division Consolidated - January 20, 2022
- Executive Summary - Unemployment Program - November 12, 2021
- Close-Out Count of Treasury Division – April 29, 2021
- City-Wide Audit of Inventory Operations - December 28, 2020
- Surprise Petty Cash Counts - September 30, 2019
- Review of Ambulance Billing Program – June 26, 2019
- Fleet Calibration Program - June 12, 2019
- Report of Inquiry Payroll and Safety Training - Old Town Pool - October 11, 2018
- Review of Purchase Card Payments Over $5,000 August 13, 2018
- Reconciliation of Petty Cash and Terminated Employee Roster - July 30, 2018
- Surprise Petty Cash Counts – May 2, 2018
- Results of Year-End Inventory Test Counts - September 18, 2017
- Purchase Card Review - May 1, 2017
- City Volunteer Policy - January 8, 2016
- Court Ordered Volunteer Programs - January 8, 2016
- Surprise Petty Cash Counts - November 11, 2015
- Review of Special Pay Code - July 22, 2015
Federal and State Audit Reports
The City of Alexandria receives grants and other assistance from various federal and state agencies. These organizations periodically undertake audits and monitoring visits to ensure programmatic and compliance objectives are met. The results of these reports will be reported to provide increased transparency. Depending on the nature of the reports a cover memo may be included to provide additional information.
- DCHS DOMESTIC VIOLENCE PROGRAM VDSS VIRTUAL DESK AND SITE VISIT January 27, 2023
- Office of Housing HUD Remote Monitoring Visit Final January 13, 2023
- Clerk of the Circuit Court APA Audit December 13, 2022
- Chesapeake Bay Preservation Act Compliance Review November 30, 2022
- Finance APA Review of Collection and Remittance of Sheriff's Fees September 23,2022
- DMV Highway Safety Grant APD September 12, 2022
- DCHS WIOA Program Compliance Review Final August 9, 2022
- DCHS SACDVP Site Visit July 14, 2022
- CWA Victim Witness Assistance Site Visit July 14, 2022
- DCHS LRT Compliance Review, April 25, 2022
- SAFER Grant Desk Monitoring Review February 2, 2022
- TES DRPT Compliance Review November 3, 2021
- Clerk of Circuit Court Review September 15, 2021
- SNAP Education and Monitoring and Review July 29, 2021
- CPMT Review of CSA Program - September 4, 2019
- Virginia Homeless Solution Program - April 12, 2019
- Administrative Review Summer Food Service Program (SFSP) - April 5, 2019
- Department of Justice Equitable Sharing Program March 2019
The results of the City's annual external audit can be found here:
Reporting Fraud, Waste and Abuse
In the City of Alexandria, we consider maintaining the public trust to be our top priority. To help ensure that we provide residents, vendors, employees and others who visit the City with a trustworthy, efficient, effective and open government, the City has established an online reporting form, hosted by a third party vendor.
This reporting form allows residents, vendors, visitors and City employees to confidentially report:
- Violations of laws, rules or regulations
- Gross mismanagement
- Gross waste of funds
- Abuse of authority or issues that affect public health and safety
- Procurement fraud
- Suspected theft of City funds or assets
- Kickbacks or bribery
- Suspected worker's compensation fraud
- False reimbursement claims
- Employee conduct that violates City, state, or federal laws
- Other issues that might be criminal in nature
Please use the Ethical Advocate form to submit a report to the City's Internal Audit Department.
City service complaints that are not suspected fraud, waste or abuse should be reported online. Once a report is made, a request is made to the appropriate City department and the request is tracked until it is completed. City service related complaints include but are not limited to:
- Missed trash pick-up
- Animal-related questions (stray dogs, rabies, adoption, etc.)
- Residential parking permits
- Unclaimed property requests
- How to register a vehicle with the City
- Information on City taxes
- Paying or contesting a parking citation
Please submit a City service complaint online.
The City of Alexandria’s Constitutional Officers are audited by the Virginia Auditor of Public Accounts (APA). The conclusions reached are the responsibility of the APA. To increase transparency these reports will also be posted.
ARPA Subrecipient Fraud Prevention Training
The City of Alexandria prides itself on economic stewardship, sound financial internal controls, and compliance with all federal laws and regulations. As part of ongoing efforts to ensure the security of the American Rescue Plan Act (ARPA) funds, the City requires all subrecipients to attend fraud prevention and information technology security training. These requirements are based on the Department of the Treasury Compliance and Reporting Guidance which states that “Recipients and subrecipients are the first line of defense, and responsible for ensuring the State and Local Fiscal Recovery Fund (SLFRF) award funds are not used for ineligible purposes, and there is no fraud, waste, or abuse associated with their SLFRF award.” This training session is intended to be used as a guide for all ARPA subrecipients and beneficiaries but is not intended to be used as a comprehensive summary of all regulations and guidelines. This training will provide a general overview of the elements to consider in the prevention of fraud, waste, and abuse. Please reach out to your project manager with any additional questions. View the training.