City Clerk & Clerk of Council

The City Clerk & Clerk of Council is appointed by Council and is the public officer charged with recording the official proceedings and vital statistics of the city. The City Clerk prepares meeting dockets and records minutes, ordinances, resolutions, and reports presented to Council for consideration. All records are public records and open to inspection. The City Clerk is the custodian of the corporate seal of the city and is the officer authorized to use and authenticate it.
Page updated on January 11, 2023 at 11:38 AM

Office of the City Clerk & Clerk of Council

The City Clerk & Clerk of Council provides the professional link between the citizens of Alexandria, the local governing bodies, and agencies of government at other levels. The City Clerk keeps a record of the proceedings of meetings of Council and keeps a record of all approved ordinances and resolutions and reports presented to Council for consideration. We serve as a neutral and impartial source for obtaining information and official records on functions of local government by providing equal service to all. All of these records are public records and open to inspection.

Responsibilities

The Office of the City Clerk provides several key functions that are vital to local government and the citizens of the City.

  • Prepares Council Dockets for Action (the public may access the dockets for current and past meetings below.)
  • Records and Publishes Meeting Minutes
  • Provides Notice of Council Meeting
  • Maintains Official Records of the City
  • Records Ordinances and Resolutions
  • Boards and Commissions Management
  • Collects and Records Annual Statements of Economic Interests 
  • Official Custodian of the City Seal

 

Boards and Commissions

The Office of the City Clerk is responsible for receiving applications for Council consideration for appointments to City boards and commissions. For a list of boards and commissions descriptions and meeting schedules, please visit Boards and Commissions. Position vacancies are advertised through Enews, the City’s cable TV channel and on the City’s website. A list of positions being considered at the next legislative meeting can be found here. Applicants for vacancies may obtain further information by calling the Office of the City Clerk and Clerk of Council at 703.746.4550. Applications are available for completion on-line.

Boards and Commissions Manual

Boards and Commissions Training PowerPoint

Resources and Links

Other Resources

Please contact the Clerk of Court at 703.746.4044 for assistance or inquiries regarding the following:

Civil, Criminal, Juvenile and Domestic, and Traffic Cases, Divorces, Marriage License, Concealed Handgun Permits, Land Records, Name Changes, Notary Public, Probate, Wills, and Single Status Affidavits.

Birth and Death Certificates

The Alexandria Health Department issues birth, death, and other vital records.  For hours and requirements, visit the vital records webpage here Vital Records or call (703) 746-4991.

Copies of birth records can also be obtained from the State of Virginia Office of Vital Records at (804) 662-6200 or at most Virginia Department of Motor Vehicles locations.

Businesses

For information about corporations, limited partnerships, limited liability companies and new fictitious name forms, contact the State Corporation Commission at (804) 371-9967 or visit their website at scc.virginia.gov.