Circuit Court Judges

Page updated on Jan 15, 2021 at 2:39 PM


ALEXANDRIA COURTHOUSE IS CLOSED ON JANUARY 19 and 20, 2021

Order Closing Courthouse on January 19 & 20, 2021


ALEXANDRIA CIRCUIT COURT

520 King Street, 4th floor          Alexandria, VA  22314      703.746.4123    CircuitCourtChambers@alexandriava.gov 

During COVID-19, telephones are answered 8:30 a.m. to 1:00 p.m. and 2:00 p.m. to 4:00 p.m.  Judges' Chambers is closed for lunch from 1:00 p.m. to 2:00 p.m. 



1.   CONTACT INFORMATION


    A.    CIRCUIT COURT JUDGES' CHAMBERS   

                    703.746.4123    CircuitCourtChambers@alexandriava.gov 

                          Courtesy copies (notices, pleadings, attachments/exhibits, proposed orders, etc.) may be emailed to Judges' Chambers at CircuitCourtChambers@alexandriava.gov .  Please note a document is not deemed filed until it is received and file-stamped by the Clerk of Court's office. Judges' Chambers will not be responsible for forwarding emails/pleadings/documents to the Clerk of Court. See FILINGS section below.

                          Meetings in-person  inside Judges' Chambers have been suspended during COVID-19.  The court administrators, law clerks and jury coordinator are available by telephone during COVID-19.  See telephone information.

                         Telephones  -  Due to COVID-19, effective September 16, 2020 until further notice, Alexandria Circuit Court Judges’ Chambers will answer telephones from 8:30 a.m. to 1:00 p.m., and then again from 2:00 p.m. to 4:00 p.m.  Judges' Chambers is closed for lunch from 1:00 p.m. to 2:00 p.m. 


     B.        CLERK OF CIRCUIT COURT 

                           703.746.4044    8:00 a.m. to 4:00 p.m.     www.alexandriava.gov/ClerkofCircuitCourt   

 

 C.     JURY SERVICES - CIRCUIT COURT JUDGES' CHAMBERS 

            The Jury Coordinator may be reached at 703.746.4119.

             1.  Your Jury Summons contains your Jury Group Number and your Badge Number.  It also lists your Term of Service.

            2.    (1st step; acknowledge receipt of jury summons) - Call 703.838.4237 (24 hour number).  You will need your Jury Group Number and Badge Number (located on the top right corner of your summons) when you call.

             3.    (2nd step)   IMPORTANT - Come to Court only on the day your group is summoned.  This is how you determine when your group needs to report for Jury Duty.  

                    After 4:00 p.m. on the Friday before your term of service and for the next five (5) business days, please call 703.838.4110 (24 hour number), listen for your group number and follow the instructions.   (Call Friday afternoon for Monday's group numbers; call Monday afternoon for Tuesday's group numbers; call Tuesday afternoon for Wednesday's group numbers; call Wednesday afternoon for Thursday's group numbers; call Thursday afternoon for Friday's group numbers). 

          4.     Additional information is below (see "Juror Summons" and "Jury Questionnaires"). 



 * * * * * * * * * * * * * * * 


2.    AMERICANS WITH DISABILITIES ACT

The Court recognizes that there are persons with special needs who use the Court. Any person needing special accommodation in Circuit Court should contact the ADA Coordinator at 703.746.4123. 



3.   APPEALS   

Appeals from the Circuit Court are either to the Court of Appeals of Virginia or the Supreme Court of Virginia. In criminal trials, trial by jury is mandatory unless waived by the defendant, the prosecutor, and the court. See Prosecution in Alexandria's Courts for additional information.


4.   CALENDAR for Alexandria Circuit Court 

5.   CELL PHONE POLICY

Alexandria Courthouse Cell Phone Policy


6.  CLERK OF COURT   

The Clerk of Court, a constitutional officer, is elected for an eight-year term. The Clerk of Court maintains the Court's official records and provides in-court assistance to the judges in all civil and criminal matters.  In addition, the Clerk of Court's office processes land record documents for the City, handles probate and fiduciary matters, issues marriage licenses, issues notarial certificates, administers oaths to elected and appointed officials, and maintains historical records and statistics for the City. 

          All documents for Circuit Court are filed with the Clerk of Circuit Court.  During COVID-19, filings made be made (1) by using the drop box located in the vestibule of the courthouse; (2); by U.S. Mail to Clerk of Circuit Court, 520 King Street, Room 307, Alexandria, VA 22314; or (3) by email to  case.intake@alexandriava.gov.  Any questions regarding filing of documents should be directed to the Clerk of Court.

            703.746.4044   www.alexandriava.gov/clerkofcourt    See additional information on the Clerk of Circuit Court-Court of Record.


7.  CONTINUANCES

See    Circuit Court Local Procedures - Civil for information.


8.  COPIES

Contact the Clerk of Court at 703.746.4044.   www.alexandriava.gov/ClerkofCircuitCourt   


9. COURT OF APPEALS OF VIRGINIA

The Court of Appeals of Virginia provides for intermediate appellate review of all decisions of the Circuit Courts in traffic infractions, in criminal cases (except where a sentence of death has been imposed), and in decisions of the Circuit Court involving domestic relations matters and appeals from administrative agencies. The Court of Appeals also hears appeals from the Industrial Commission. The Court of Appeals sits in panels of at least three judges at locations designated by the Chief Judge, so as to provide convenient access to the various areas of the Commonwealth. The 10 Court of Appeals judges are elected in the same manner as Circuit Court judges and serve an eight-year term. The Chief Judge is elected by the 10 judges and serves a four-year term.  For more information, visit the Court of Appeals of Virginia web site.


10.   COVID-19 MEMORANDA

Alexandria Circuit Court's COVID-19 temporary procedures

 Current Memorandum

Previous Memoranda


11.  DIVORCE CASES

See   Circuit Court Local Procedures - Civil for information.


12.  EMERGENCY HEARINGS

Emergency hearings may be scheduled by contacting Judges' Chambers at 703.746.4123.


13.  FILING DOCUMENTS

         Notices, pleadings, attachments/exhibits, proposed orders, etc.  

         ORIGINALS must be filed with the Clerk of Circuit Court. A document is not deemed filed until it is received and file-stamped by the Clerk of Court's office. Judges' Chambers will not be responsible for forwarding emails/pleadings/documents to the Clerk of Court.  During Covid-19, the Clerk's Office is accepting filings by U.S. Mail, by the drop box located in the vestibule of the courthouse, or by email at case.intake@alexandriava.gov.   The best methods to submit documents to the Clerk’s Office are by U.S. Mail or using the drop box located in the vestibule of the courthouse. Documents received by U.S. Mail or the drop box may be processed quicker than documents that are emailed. The drop box is checked regularly throughout the day by Clerk's Office employees.  Due to high volume and reduced staff in the Clerk’s Office in response to the COVID-19 pandemic, there may be a delay in processing notices, pleadings, attachments/exhibits, and proposed orders, and signed orders.  For the complete list of current Clerk’s Office procedures, please visit https://www.alexandriava.gov/ClerkOfCircuitCourt.

       COURTESY COPIES may be emailed to Judges' Chambers at CircuitCourtChambers@alexandriava.gov to alert the law clerks that the document has been filed.

       REMOTE HEARINGS - please see REMOTE HEARINGS below for information on issuing a Microsoft Teams meeting invitation, filing exhibits and filing proposed orders for remote hearings.


14.  FORMS


 

15.  INCLEMENT WEATHER POLICY

The Circuit Court will be closed when the City Government (not the City schools) is closed or when the City Government is two (2) or more hours late in opening due to inclement weather.  


16.  INFORMATION PACKETS

          The following information packets are available from the Alexandria Law Library at https://alexlibraryva.org/law-library

                      *  Adult Name Change information packet

                      *  Minor Name Change information packet

                      *  Uncontested divorce information packet  (NOTE: the VS-4 form cannot be downloaded and must be obtained from the Clerk of Court).  During COVID-19, VS4 forms are in a box in the vestibule of the courthouse or please call the Clerk of Court at 703-746-4044 or Judges' Chambers at 703-746-4123 to request a VS-4 form.

                      *  Expungement information packet


17.  INTERPRETER INFORMATION 

*Neither the Circuit Court Judges' Chambers nor the Clerk of Circuit Court schedules foreign language interpreters*

Foreign Language Services - All litigants whose cases will need the services of a foreign language interpreter please be advised as follows:

             A. The interpreter request must be submitted within three business days of setting the hearing or trial date.

             B.  To request interpreter services for Spanish or any other foreign language, call Doralisa Pilarte, Spanish Staff Interpreter and Interpreter Coordinator, at 703.746.4630 or email at dpilarte@vacourts.gov. The interpreter will email you a template to be filled in by you and returned to the interpreter. 

            C.   Failure to submit your request in a timely manner may result in your case being continued. 


18.  JUDGES OF THE ALEXANDRIA CIRCUIT COURT 

Judges of the Circuit Court are elected by a joint vote of both houses of the General Assembly and are commissioned by the Governor for a term of eight years. The Governor can make interim appointments when the General Assembly is in recess. Alexandria has three Circuit Court judges. The judges are: Lisa B. Kemler, Chief Judge; James C. Clark and [a judicial vacancy].  For more information, contact the Judges' Chambers at 703.746.4123. 


19.  JURY COORDINATOR

The jury coordinator is located in Circuit Court Judges' Chambers and can be reached at 703.746.4119.  If the jury coordinator is unavailable, please leave your name, group number and telephone number. 



20.  JURY QUESTIONNAIRES

  • Once a year, Circuit Court mails confidential Juror Questionnaires to prospective jurors, who are randomly selected according to Section 8.01-345 of the Code of Virginia.  The questionnaires are mailed to prospective jurors who reside in the City of Alexandria.
  • If you receive a questionnaire, please complete the questionnaire and return it to the Court within ten (10) days.
    • If the addressee no longer resides at the address, please mark the envelope "return to sender", and mail it to the Court.
    • If the questionnaire is for your son or daughter who is away at school, please complete the questionnaire, sign your name as parent, and return the questionnaire to the Court.
  • Please do not call the Court at this time.
    • If you cannot remember the date of your previous jury service, make your best guess.
    • If you have questions, please write the question at the bottom of the questionnaire.
    • If you wish to be excused from jury service, please write a note at the bottom of the questionnaire.
    • If you have special circumstances, you may attach a note to the questionnaire.
  •  When the completed questionnaires are returned to the Court, the questionnaires are reviewed by JURY COMMISSIONERS to determine which citizens are qualified to serve as Jurors for the following calendar year.  



21.  JUROR SUMMONS

 COVID-19 update:  Alexandria Circuit Court's Jury  Resumption Plan was approved by the Virginia Supreme Court on September 24, 2020.

     A.  PETIT JURORS (TRIAL JURORS)

                  If you are summoned to be a petit (trial) juror, you will be required to be on call for one (1) week, but to actually serve for only one (1) trial. 

                          When you receive your Petit Juror summons, 

                                 Step 1 - Acknowledge receipt of the summons by calling 703.838.4237 (24 hour number) immediately.  You will need your Group Number when you call.

                                 Step 2 - Determine if you need to report for jury duty - After 4:00 p.m. on the Friday before your term of service and for the next five (5) business days,

                                            you are to call 703.838.4110, listen for your group number and follow the instructions. Come to Court only on the day your group is summoned.

                                Step 3 - If your group is summoned to appear - please follow the instructions on your summons and the Jury Reporting tape (703.838.4110).

      B.    GRAND JURORS   

                       If you are summoned to be a Grand Juror, you will be required to serve one (1) day a month for two (2) successive months (usually the 2nd Monday of the month).

                       When you receive your Grand Juror summons, 

                                 Step 1 - Acknowledge receipt of the summons by calling 703.838.4237 (24 hour number) immediately.  You will need your Group Number when you call.

                                 Step 2 - Determine if you need to report for jury duty - Your Grand Juror summons will include specific reporting dates. You do not need to call the

                                                    Jury Reporting tape.

                                  Step 3 - Report to the Jury Assembly Room by 8:30 a.m. on the appointed days that are printed on your summons.  The Jury Assembly Room is

                                              located on the 4th Floor of the Courthouse, 520 King Street, Alexandria, Virginia 22314. 


 
22.  LOCAL PROCEDURES - CIVIL

          Circuit Court Local Procedures - Civil


23.    LOCAL PROCEDURES - CRIMINAL 

                Circuit Court Local Procedures - Criminal 


24.   MARRIAGE CELEBRANTS

               Marriage Celebrant (Petition to Perform One-Time Civil Marriage Ceremony)

          In addition to clergy, several local attorneys have been authorized to perform marriage ceremonies. To obtain the names and contact information of these attorneys, contact the Clerk of Court at 703-746-4044.

          In addition to the above, a petition to perform a one-time civil marriage ceremony may be filed with the Clerk of Court (Virginia Code § 20-25).  The petition shall include a letter from the petitioner explaining (a) that the petitioner (marriage celebrant) lives in Alexandria; (b) the petitioner’s relationship to the couple getting married; and (c) why the petitioner wants to perform the ceremony.  A fee and bond are required.  Please file the petition at least 30 days prior to the ceremony to allow for processing time.


25.  MOTIONS DAY DEADLINES DURING COVID-19

                 A.     AVAILABLE MOTIONS DAYS 

                                 *      FEBRUARY 10, 2021 Motions Day - initial filing deadline is Friday, January 22, 2021 at 3:00 p.m.

                                  *     FEBRUARY 24, 2021 Motions Day - initial filing deadline is Friday, February 5, 2021 at 3:00 p.m.

                                  *      MARCH 10, 2021 Motions Day - initial filing deadline is Friday, February 19, 2021 at 3:00 p.m.

                                  *     MARCH 24, 2021 Motions Day - initial filing deadline is Friday, March 5, 2021 at 3:00 p.m.

                                  *    APRIL 14, 2021 Motions Day - initial filing deadline is Friday, March 26, 2021 at 3:00 p.m.

                                  *    APRIL 28, 2021 Motions Day - initial filing deadline is Friday, April 9, 2021 at 3:00 p.m.

                                  *    MAY 5, 2021 Motions Day  (Motions Day is the 1st Wednesday due to Judicial conference) - initial filing deadline is Friday, April 16 at 3:00 p.m.

                                  *    MAY 26, 2021 Motions Day - initial filing deadline is Friday, May 7 at 3:00 p.m.

                                  *   JUNE 9, 2021 Motions Day - initial filing deadline is Friday, May 21 at 3:00 p.m.

                                  *   JUNE 23, 2021 Motions Day - initial filing deadline is Friday, June 4 at 3:00 p.m.

                                  *   JULY 14, 2021 Motions Day - initial filing deadline is Friday, June 25 at 3:00 p.m.

                                  *   JULY 28, 2021 Motions Day - initial filing deadline is Friday, July 9 at 3:00 p.m.

                                  *   AUGUST 11, 2021 Motions Day - initial filing deadline is Friday, July 23 at 3:00 p.m.

                                  *   AUGUST 25, 2021 Motions Day - initial filing deadline is Friday, August 6 at 3:00 p.m.

                                  *   SEPTEMBER 8, 2021 Motions Day - initial filing deadline is Friday, August 20 at 3:00 p.m.

                                  *   SEPTEMBER 22, 2021 Motions Day - initial filing deadline is Friday, September 3 at 3:00 p.m.

                                  *   OCTOBER 13, 2021 Motions Day - initial filing deadline is Friday, September 24 at 3:00 p.m.

                                 *   OCTOBER 27, 2021 Motions Day - initial filing deadline is Friday, October 8 at 3:00 p.m.

                                 *   NOVEMBER 10, 2021 Motions Day - initial filing deadline is Friday, October 22 at 3:00 p.m.

                                 *   NOVEMBER 24, 2021 Motions Day - initial filing deadline is Friday, November 5 at 3:00 p.m. 

                                 *   DECEMBER 8, 2021 Motions Day - initial filing deadline is Friday, November 19 at 3:00 p.m.

                                 *   DECEMBER 22, 2021 Motions Day - initial filing deadline is Friday, December 3 at 3:00 p.m.



                       B.   DEADLINES THAT HAVE ALREADY PASSED for initial filings. 

                                   *    JANUARY 13, 2021 Motions Day - initial filing deadline was Wednesday, December 23, 2020 at 12:00 p.m. 

                                    *    JANUARY 27, 2021 Motions Day - initial filing deadline was Friday, January 8, 2021 at 3:00 p.m. 


26.   MOTIONS DAY INSTRUCTIONS DURING COVID-19 

During COVID-19, and unless an exception is permitted by the Court, ALL hearings will be heard remotely using Microsoft Teams (see Meeting Invitation below).    The virtual Motions Days hearings are intended to be similar to the pre-COVID Motions Day hearings and are open to anyone.  The Microsoft Teams meeting invitation is posted on this website and may be forwarded to anyone interested in attending the remote hearing, including court reporters and interpreters.

              A     INSTRUCTIONS FOR REMOTE MOTIONS DAY HEARINGS are effective from 7/22/2020 until further notice. These instructions must be followed. If the instructions are not followed, your motion may not be considered by the Court.

                     Motions Day REMOTE Instructions  (updated 12/21/2020).  Includes detailed instructions for all required procedures (mandatory remote hearing notices,  mandatory Microsoft Teams meeting information, and mandatory good faith certification for motions to compel).   Please call Judges' Chambers if you do not understand a procedure.

                      Taped webinar from 9/17/2020 explaining the Motions Day instructions.  Tape webinar slides are available at  Slides from the webinar        

             B.   NOTICE

                          (1)  All Motions Day cases should be noticed for 10:00 a.m., unless special permission has been received from Judges' Chambers to notice the case for the 2:00 p.m. docket. The Court will assign the cases to either the 10:00 a.m. session or the 2:00 p.m. session, which will be reflected on the Microsoft Teams meeting invitation and the docket.

                            (2)  MANDATORY MICROSOFT TEAMS MEETING LANGUAGE must be included on the Notice (see instructions). 

              C.  MEETING INVITATION - The virtual hearing will be remotely using Microsoft Teams.  Microsoft Teams is a free download available at www.microsoft.com.

                            (1) There will be a link for each judge's 10:00 a.m. docket and each judge's 2:00 p.m. docket, if any.

                            (2)  Meeting links will be emailed to the moving party two (2) days prior to the Motions Day. The meeting link will also be emailed to non-moving parties if the email address for the non-moving party has been provided by the moving party.  

                               (3)  If the moving party's praecipe or notice does not include the non-moving party's email address, it shall be the responsibility of the moving party to forward the Court's email with the Microsoft Teams meeting invitation to the non-moving party.

                              (4)  The meeting links will also be posted on this website two (2) days prior to the Motions Day. 

             D.  INITIAL FILING DEADLINE is 3:00 P.M. ON THE FRIDAY  two and one-half (2.5) weeks preceding the Motions Day.   A document is not deemed filed until it is received and file-stamped by the Clerk of Court's office.  Motions must be filed by the deadline, or the praecipe or notice should indicate the motion was previously filed on [date]. Any motion that is not timely filed, or fails to meet the criteria (mandatory language regarding remote hearing notice,  Microsoft Teams meeting information, mandatory good faith certification for motions to compel, exhibits, pleadings/documents, proposed order) WILL NOT BE CONSIDERED.

              E.  DEADLINE FOR FILING ADDITIONAL MOTIONS is one week prior to the Motions Day.  Please email a courtesy copy to  CircuitCourtChambers@alexandriava.gov to alert the law clerks that an additional motion has been filed.

            F.    COURTESY COPY TO JUDGES' CHAMBERS - You are strongly encouraged to email a courtesy copy of your motion  to Judges' Chambers at  CircuitCourtChambers@alexandriava.gov to alert the judicial law clerks that your motion has been filed.     


27.  MOTIONS DAY DOCKET AND MEETING LINKS

 

            A.   DOCKET

                                   The docket will be posted  by 5:00 p.m. on the Tuesday prior to the Motions Day. 

                                                      MOTIONS DAY DOCKET for 01-13-2021             (posted 1/8/2021 at 3:30pm)


               B.     REMOTE  MEETING LINKS 

                                     (1)      *** Important**   If participating by videoconference, you must  DOWNLOAD Microsoft Teams application to your device prior to the meeting.               Microsoft Teams is a free download that is available at  www.microsoft.com.

                                          If participating by telephone, click on the audio link.

                                      (2)     MEETING INVITATIONS are emailed by Court two (2) days prior to the Motions Day hearing .  The Court will send the meeting invitation, which includes a videoconference meeting link link and a telephone number to those persons whose email address was provided to the Court.  Any errors apparent to the parties at the time of the issuance of the meeting invitation should be immediately brought to the attention of the Court.   The telephone number provides audio access to the hearing for those persons who are unable to participate by videoconference. The meeting link may be forwarded to anyone interested in attending the Motions Day hearing in the virtual courtroom, including court reporters  and interpreters. 

                                     (3)   SEPARATE LINK for each Judge's 10:00 a.m. and 2:00 p.m. docket (if there is a 2:00 p.m. docket). Refer to the docket posted above to determine which judge will hear your case. 

                                     (4)   If you do not receive a meeting invitation, the meeting links are posted two (2) days prior to the Motions Day hearing below.

                                     (5)     MEETING LINKS for remote Motions Day hearings

                                                       (a)   JUDGE LISA B. KEMLER -   WEDNESDAY, JANUARY 13, 2021 at 10:00 A.M.  -    Microsoft Teams meeting

                                                                      Join on your computer or mobile app

                                                                              Click here to join the meeting

                                                                     Or call in (audio only)  

                                                                                +1 703-719-4698,,457119491#   United States, Arlington

                                                                               Phone Conference ID: 457 119 491# 

         

                                                   (b)    JUDGE JAMES C. CLARK  - WEDNESDAY, JANUARY 13, 2021 at 10:00 A.M. - Microsoft Teams meeting

                                                                    Join on your computer or mobile app

                                                                            Click here to join the meeting

                                                                         Or call in (audio only)

                                                                                   +1 703-719-4698,,970473052#   United States, Arlington

                                                                               Phone Conference ID: 970 473 052# 


                                                  (c)   JUDGE LISA B. KEMLER -  WEDNESDAY, JANUARY 13, 2021 at 2:00 P.M.  -   Hearing will be in the courtroom


                                                   (b)    JUDGE JAMES C. CLARK  - WEDNESDAY, JANUARY 13, 2021 at 2:00 P.M.  - Microsoft Teams meeting

                                                                    Join on your computer or mobile app

                                                                            Click here to join the meeting

                                                                      Or call in (audio only)

                                                                                +1 703-719-4698,,718188575#   United States, Arlington

                                                                                Phone Conference ID: 718 188 575# 


28. MOTIONS IN LIMINE

Motions in limine should be heard on a Motions Day prior to trial or on the day of trial if less than 5 minutes.


29.  PAYMENT OF FUNDS INTO COURT

See   Circuit Court Local Procedures - Civil for information.


30.  PRETRIAL CONFERENCES

See   Circuit Court Local Procedures - Civil for information.


31.  PRO SE - NOTICE TO PRO SE LITIGANTS   

Pro se litigants are litigants who do not have counsel and are representing themselves.

For pro se litigants who schedule trials (either jury or non-jury) or contested or equitable distribution divorces (including matters relating to child/spousal support and visitation/custody), please be advised that 

  1. You must know the law relating to your issues and you will be expected to adhere to the Rules of Evidence and Rules of Court.
  2. If you have a witness or witnesses that you want to have testify on your behalf, unless they are willing to come to court voluntarily, you must serve them with a lawful subpoena.  Please contact the Clerk of Court at 703-746-4044 for assistance regarding witness subpoenas. 
  3. You must have all the proper pleadings prepared and filed with the Clerk of Court no later than one week before the trial date.
  4. You must know how to proceed with presenting your case, including testifying, examination of witnesses and introduction of exhibits (documents, photographs or other tangible objects), as the Court will not be able help you with the case at trial.
  5. The Court, in its discretion, may dismiss your case if you do not follow the above procedures.

To assist pro se/self-represented litigants, please refer to The Virginia Judicial System Court Self-Help Website,   http://selfhelp.vacourts.gov/.   This website provides neutral legal information as a public service in topical areas commonly sought by self-represented litigants, such as traffic tickets, divorce, and landlord and tenant issues.

You are strongly advised to obtain an attorney to represent you. The Court and its employees cannot give you legal advice on how to proceed; if you need such advice, then you must hire an attorney.


32.   REMOTE HEARINGS DURING COVID-19

             A.   The Court issues a Microsoft Teams meeting invitation for Motions Day hearings (see above "Motions Day Docket and Meeting Links").

             B.  For all other hearings/trials, it is the responsibility of counsel or the pro se litigant to issue the Microsoft Teams meeting invitation.

                         (1)  Microsoft Teams meeting invitation - Counsel or pro se litigant shall issue a Microsoft Teams meeting invitation.  The Microsoft Teams meeting invitation shall be emailed to all counsel, pro se parties, witnesses, interpreters, and anyone else who should participate in the virtual hearing. The judge's meeting invitation should be emailed to CircuitCourtChambers@alexandriava.gov, and will be forwarded to the appropriate judge. 

                        (2)   Proposed orders for virtual hearings/trials  shall be filed at least one week in advance of the hearing.  The original order shall be filed with the Clerk’s office, and a courtesy copy shall be emailed to CircuitCourtChambers@alexandriava.gov 

                        (3)  Exhibits for virtual hearings/trials - A hard copy of the exhibits (labeled P's 1 or D's 1) shall be hand-delivered to Judges' Chambers no later than 9:00 a.m. on the date of the hearing and placed in the drop box that is located outside the door to Judges' Chambers on the 4th floor of the courthouse. The messenger shall explain to the screening post deputy that Judges' Chambers has requested the delivery be made. 

         C.     **IMPORTANT**   If participating by videoconference, you must  DOWNLOAD Microsoft Teams application to your device prior to the meeting.   Microsoft Teams is a free download that is available at  www.microsoft.com.    If participating by telephone, click on the audio link.

 

33.   SETTING CIVIL TRIAL DATES

See   Circuit Court Local Procedures - Civil for information.


34.  SETTLEMENT CONFERENCES FOR CIVIL CASES 

See   Circuit Court Local Procedures - Civil for information.


35.   STATUS CONFERENCES AND SELECTION OF TRIAL DATES  

                  The status conference schedule for the remainder of 2021 is February 8, March 8, April 12, May 10, June 14, July 12, August 9, September 13, October 12 (Tuesday), November 8, and December 13 at 9:00 a.m. 

             Please read the status conference notice below and contact Judges' Chambers at 703-746-4123 as soon as possible after receiving the status conference notice.  Your case may be dismissed if you do not contact Judges' Chambers by 1:00 p.m. on the date of the status conference.

            Due to COVID-19, in-person civil status conference dockets are suspended until further notice. All status conference hearings are being conducted by telephone only.

           Status conference notices are scheduled by the Court. In cases that were initiated at least three (3) months prior to the status conference and good service has not been effected, the Court will mail a status conference notice to the plaintiff and to any defendants for which the Court has a mailing address. Upon receipt of the status conference notice, the plaintiff shall call Judges' Chambers (703-746-4123) to discuss the status of the case. The deadline for calling the Court is 1:00 p.m. on the date of the status conference. The case may be dismissed if the plaintiff does not contact Judges' Chambers prior to the deadline.

            In cases where good service has been effected, the Court will mail a status conference notice to the plaintiff and to any defendants for which the Court has a mailing address. Upon receipt of the status conference notice, counsel or pro se parties shall call Judges' Chambers (703-746-4123) via telephone conference call (all counsel or pro se parties on the same telephone call) to select a trial date. The deadline for calling the Court is 1:00 p.m. on the date of the status conference. The case may be dismissed if the plaintiff does not contact Judges' Chambers prior to the deadline.

      

               A.    STATUS CONFERENCE NOTICE for February 8, 2021 - 

                      Notice - includes COVID-19 Temporary Procedures for Status Conference and Selection of Trial Dates (Appeal Cases) 

      

            B.    CONTACT JUDGES' CHAMBERS - by telephone only 703.746.4123. 

                      DO NOT COME TO THE COURTHOUSE.  No one is allowed into the Courthouse for status conferences or term day during COVID-19.

                     DEADLINE for contacting Judges' Chambers is 1:00 p.m. on the date of the status conference. 

                    Your case may be dismissed if you do not call Judges' Chambers by the deadline.

                                    

                    You may call the Court ANYTIME between now and the deadline. 

                     Circuit Court Judges' Chambers telephone hours are 8:30 a.m. to 1:00 p.m., and then again from 2:00 p.m. to 4:00 p.m.

                                          * Please do not wait until the last minute to call Judges' Chambers.

                                           * Judges' Chambers only has three (3) incoming telephone lines, which may be busy.

                                          * The telephones get busier as we get closer to the deadline.

                                           *  The telephones will be VERY BUSY on the day of the Status Conference, so you may want to call early.

      


36.  SUPREME COURT OF VIRGINIA

The Supreme Court of Virginia's primary purpose is to review the decisions of lower courts in which appeals have been allowed. The Court, which is located in Richmond, also has the power to issue writs of mandamus, habeas corpus, and prohibition; it has original jurisdiction in cases of judicial censure and removal.  The Court has seven justices who are elected by joint vote of both houses of the General Assembly and are commissioned by the Governor to serve 12-year terms. The Chief Justice of the Supreme Court is the administrative head of the state judicial system.  For more information, visit the Supreme Court of Virginia web site.

 

37.   TECHNOLOGY COURTROOMS

              Circuit Court has two (2) technology courtrooms available for both criminal and civil trials.  Please call Judges' Chambers at 703-746-4123 to reserve a technology courtroom.  

              TRAINING IS MANDATORY to use the court's technology equipment and must be taken PRIOR TO the trial date.  Training is available on a walk-in basis (no need to make a request) on most Thursday mornings from 8:00 a.m. to 9:00 a.m.  Please call Judges' Chambers if you need to schedule training at any time other than Thursday mornings.  When you call Judges' Chambers, please have your case number and the date of your trial available.


38.  TERM DAY 

           See Circuit Court Local Procedures - Civil for Term Day procedures.

           The 2021 Term Day schedule  is January 11, March 8, May 10, July 12,  September 13, and November 8 at 9:00 a.m. 

           During COVID-19, all in-person Term Day hearings have been suspended. Counsel and/or pro se litigants shall call Judges' Chambers (703.746.4123) on the date of the Term Day to select the trial date.   The Term Day notice shall include instructions for counsel and/or pro se litigants to call Judges' Chambers at 9:00 a.m. on the date of the Term Day. 

           Telephones are answered from 8:30 a.m. to 1:00 p.m., then again from 2:00 p.m. to 4:00 p.m.  Judges' Chambers is closed for lunch from 1:00 p.m. to 2:00 p.m. 

           Please be aware that Judges’ Chambers only has three (3) incoming telephone lines and limited staff to answer the telephones.  If the telephone lines are busy, please keep calling. Your cooperation and patience are appreciated.  


39. TRIALS - CIVIL CASES

See Circuit Court Local Procedures - Civil for information.


40.  UNCONTESTED HEARINGS

Uncontested hearings such as infant settlements, appointments of guardian, and fiduciary matters may be scheduled at 9:00 a.m. by appointment.  Please file all documents with the Clerk of Court, and then call 703.746-4123 to schedule a hearing.


41.  WORKING GROUP - PROMOTING EQUAL ACCESS TO JUSTICE IN THE ALEXANDRIA JUDICIAL SYSTEM 

The Court will hold periodic virtual meetings to engage in candid communication in an effort to help ensure that justice is delivered in the courts of the Commonwealth, both in fact and by appearance, free from bias or discrimination. The only ground rule for participation in this group is that participants candidly share their thoughts, observations or criticisms.  Prior to each meeting, the Court Administrator will send a meeting link to all persons on the email distribution list.

  • If you would like to be added to the email distribution list, please email CircuitCourtChambers@alexandriava.gov.
  • The next meeting is scheduled for:    
       MONDAY, JANUARY 12, 2021 at 2:00 p.m. - Working Group to discuss Tuesday's January 12th presentations to the TC Williams students.
  • MEETING LINK information

               Join on your computer or mobile app

               Click here to join the meeting

               Or call in (audio only)

                 +1 703-719-4698,,743050347#   United States, Arlington

                 Phone Conference ID: 743 050 347# 


  • SPEAKER ASSIGNMENTS have been emailed to the speakers
  • QUESTIONS?  Email Lori Knoernschild at lori.knoernschild@alexandriava.gov
          

           






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