Circuit Court Judges

Page updated on Apr 22, 2021 at 3:35 PM


ALEXANDRIA CIRCUIT COURT

  • The Circuit Court is the trial court of general jurisdiction in Virginia, and the court has authority to try a full range of both civil and criminal cases.
  • Judges of the Circuit Court are elected by a joint vote of both houses of the General Assembly and are commissioned by the Governor for a term of eight years. The Governor can make interim appointments when the General Assembly is in recess. Alexandria has three Circuit Court judges. The judges are: Lisa B. Kemler, Chief Judge, James C. Clark, and Kathleen M. Uston (term begins April 1, 2021). 
  • The Circuit Court is a court of record.  All original documents must be filed with the Clerk of Circuit Court (see Clerk of Circuit Court's information below and also on the Clerk's website at www.alexandriava.gov/ClerkofCircuitCourt ).
  • No legal advice - The law prohibits Court personnel from giving legal advice or assistance, including how to fill out legal forms.  If you need such advice, you must hire an attorney. 

  

A.   CIRCUIT COURT JUDGES' CHAMBERS - contact information 

  • Address  520 King Street, 4th floor     Alexandria, VA  22314      703.746.4123    
  • Office Hours   8:30 a.m. to 5:00 p.m. (see Telephone hours during COVID-19 below).
    • In-person meetings with law clerks, court administrators and the jury coordinator have been suspended during COVID-19
      • Court administrators can be reached at 703.746.4123.
      • Jury Coordinator can be reached at 703.746.4119.
      • Law clerks  can be reached at 703.746.4123.
    • Lunch hour  Judges' Chambers is closed for lunch from 1:00 p.m. to 2:00 p.m. daily.   Telephones are not answered between 1:00 p.m. and 2:00 p.m.
    • Telephones  During COVID-19, telephones are answered from 8:30 a.m. to 1:00 p.m., and then again from 2:00 p.m. to 4:00 p.m.  
  • Website   www.alexandriava.gov/CircuitCourt

  • Courtesy copies
    • REQUIRED for all Motions Day matters when the motion, praecipe and notice are filed (see Motions Day instructions below).
      • Proposed orders for Motions Day are required to be filed when the motion is filed (DO NOT wait until the week of Motions Day to file the proposed order).
    • OPTIONAL for pleadings, notices, proposed orders, etc.  NOTE: Judges' Chambers waits for the original document to be received from the Clerk of Court, and does not process the courtesy copy.
  • Filing of documents  Originals must be filed with the Clerk of Circuit Court in Room 307.  A document is not deemed filed until it is received and file-stamped by the Clerk of Court's office. Judges' Chambers WILL NOT be responsible for forwarding any document to the Clerk of Court's office. See FILING DOCUMENTS section below.
  • Orders (proposed) 
    • Motions Day
      • Proposed orders for Motions Day are required to be filed when the motion is filed (DO NOT wait until the week of Motions Day to file the proposed order).
      • 3/22/2021:  Judges’ Chambers is receiving an excessive number of proposed orders being emailed to Judges’ Chambers the week of  Motions Day.  Counsel is reminded that all proposed orders should be filed with the Clerk of Court and a courtesy copy emailed to Judges’ Chambers when the original motion is filed. Your cooperation is appreciated.
    • All other proposed orders should be filed with the Clerk of Circuit Court.


B.  CLERK OF CIRCUIT COURT - contact information  

  • J. GREG PARKS, the Clerk of Alexandria Circuit Court, is a constitutional officer and was elected to an eight-year term starting on January 1, 2020. Any questions regarding the processing or receipt of filings shall be addressed to 703.746.4044.
    • The Clerk of Circuit Court maintains the Circuit Court's official records. See www.alexandriava.gov/ClerkofCircuitCourt   for additional responsibilities of the Clerk of Circuit Court.
    • All original filings shall be delivered or mailed to the Clerk of Circuit Court (case pleadings, payments, proposed orders, transcripts, etc.).  Courtesy copies may be sent to Judges' Chambers.  NOTE: Judges' Chambers waits for the original document to be received from the Clerk of Court, and does not process the courtesy copy.
      • Originals filings - During COVID-19, the Clerk of Circuit Court's office is open by appointment only (call 703.746.4044 to make an appointment). 
        • Preferred method of filing a document - By U.S. Mail addressed to Clerk of Circuit Court, 520 King Street, Room 307, Alexandria, VA 22314.
        • Second preferred method of filing a document - By using the "Circuit Court" drop box located in the vestibule of the courthouse at 520 King Street, accessible from 8:00 a.m. to 4:00 p.m. Monday through Friday (excluding holidays). 
          • DO NOT submit the same document by multiple methods, as this slows down the processing of all documents and may result in the same order being entered multiple times.
          • Least preferred method - Email document to case.intake@alexandriava.gov.  Be advised this is the slowest method of having the document processed by the Clerk of Circuit Court. 
    • Trial exhibits for remote hearings during COVID-19
      • A hard copy of the exhibits (labeled P's 1 or D's 1, etc.) shall be hand-delivered to Judges' Chambers  no later than 9:00 a.m. on the date of the hearing.
      • The trial exhibits shall be addressed to Lori Knoernschild, Court Administrator at 520 King Street, 4th floor drop box.
        • When hand delivering the trial exhibits, please advise the deputy that you must deliver the documents directly to Judges' Chambers on the 4th floor.
        • To confirm receipt of your trial exhibits, please call 703.746.4123.  
          • DO NOT deliver your exhibits to the Clerk's Office. This will delay the receipt of the exhibits in Judges' Chambers.



 

C.   COURTHOUSE IT/TECH SUPPORT  

            703.746.4310

  • TECHNOLOGY COURTROOMS FOR ELECTRONIC EVIDENCE-PRESENTATION  in Circuit Court courtrooms
    • Reserve courtroom by contacting Judges' Chambers at 703.746.4123 
    • Receive mandatory training - information below
  • VIDEO TECHNOLOGY CART for hybrid hearings in Circuit Court courtrooms
    • Reserve video cart by contacting Courthouse IT Technology Support at 703.746.4310. 
  •  TRAINING (MANDATORY) for both Technology Courtroom and Video Technology Cart (used during hybrid trials/hearings; screen on which parties or witnesses appear remotely) 
    • Thursday mornings -  (8:00 a.m. to 9:00 a.m.) - walk in training
      • Bring your Windows OS laptop
      • Report to Courtroom #2 on the 4th floor. 
      • Call 703.746.4310 if courtroom is not open.
    • Non-Thursday mornings - contact Courthouse IT Technology Support at 703.746.4310.



D.   JURY SERVICES - contact information

  • Address   Judges' Chambers  520 King Street, 4th floor    Alexandria, VA  22314      
  • Telephone  703.746.4119    


  • If you have received a Juror Summons from Alexandria Circuit Court 

                  1.     (1st step)    Acknowledge receipt of summons.     703-838-4237 (24 hours).  You will need your juror summons when you call to acknowledge receipt of the juror summons.  The juror summons lists your name, jury group number, badge number and term of service. 

                  2.      (2nd step)    Juror Reporting Line     703-838-4110  (24 hours)   

  • IMPORTANT - Come to Court ONLY on the day your group is summonsed. 
    • To determine if you are needed for jury service ON THE NEXT BUSINESS DAY -
      • After 4:00 p.m. on the Friday before your term of service and for the next five (5) business days (,
        • Call 703.838.4110 (24 hour number)
        • Listen for your group number
        • Follow the instructions about where and when to report for Jury Duty. 
      • After 4:00 p.m. on Monday, call for Tuesday's group numbers
      • After 4:00 p.m. on Tuesday, call for Wednesday's group numbers
      • After 4:00 p.m. on Wednesday, call for Thursday's group numbers
      • After 4:00 p.m. on Thursday, call for Friday's group numbers
  • Additional information is below (see "Juror Summons" and "Jury Questionnaires"). 



 * * * * * * * * * * * * * * * 


1.    AMERICANS WITH DISABILITIES ACT

The Court recognizes that there are persons with special needs who use the Court. Any person needing special accommodation in Circuit Court should contact the ADA Coordinator at 703.746.4123. 


2.   APPEALS FROM CIRCUIT COURT   

Appeals from the Circuit Court are either to the Court of Appeals of Virginia or the Supreme Court of Virginia. In criminal trials, trial by jury is mandatory unless waived by the defendant, the prosecutor, and the court. See Prosecution in Alexandria's Courts for additional information.


3.   APPEALS TO CIRCUIT COURT

  • The first return date is assigned by the lower court when the appeal is noted. 
    • The Clerk of Circuit Court issues a notice of appeal to the appellee(s).
  • To select a trial date of the appeal,
    • On or before the first return date, counsel and/or pro se litigants may call Judges' Chambers together (on the same telephone call) at 703-746-4123 to select a trial date. The deadline for contacting Judges' Chambers is 1:00 p.m. on the date of the first return date. Telephones are extremely busy on the days of status conferences.  If you are having problems getting through to Judges' Chambers, please keep trying.   
    • If counsel and/or pro se litigants cannot call Judges' Chambers prior to the first return date, counsel and/or pro se litigants shall appear in the lobby on the 4th floor of the Courthouse at 9:00 a.m. to select the trial date.
  • If a trial date is not selected on the first return date, or if the appellant fails to appear,  or if the appellant fails to contact Judges' Chambers by 1:00 p.m. on the day of the first return date, 
    • the case will be continued to an upcoming status conference date.
    • Notice of the upcoming status conference will be mailed to all counsel and/or pro se litigants approximately three (3) weeks prior to the date of the status conference. Counsel and/or pro se litigants shall follow the Status Conference instructions below. 
  • If a trial date is not selected at subsequent status conference hearings,  or if the appellant fails to appear at subsequent status conference hearings, or if the appellant does not contact Judges' Chambers prior to the 1:00 p.m. deadline on the date of the status conference,
    • the appeal may be dismissed. 


4.  CALENDAR for Alexandria Circuit Court 

5.   CELL PHONE POLICY

Alexandria Courthouse Cell Phone Policy


6.  CONTINUANCES

See    Circuit Court Local Procedures - Civil for information on continuances.


7.  COPIES

Contact the Clerk of Circuit Court at 703.746.4044.   www.alexandriava.gov/ClerkofCircuitCourt   


8. COURT OF APPEALS OF VIRGINIA

The Court of Appeals of Virginia provides for intermediate appellate review of all decisions of the Circuit Courts in traffic infractions, in criminal cases (except where a sentence of death has been imposed), and in decisions of the Circuit Court involving domestic relations matters and appeals from administrative agencies. The Court of Appeals also hears appeals from the Industrial Commission. The Court of Appeals sits in panels of at least three judges at locations designated by the Chief Judge, so as to provide convenient access to the various areas of the Commonwealth. The 10 Court of Appeals judges are elected in the same manner as Circuit Court judges and serve an eight-year term. The Chief Judge is elected by the 10 judges and serves a four-year term.  For more information, visit the Court of Appeals of Virginia web site.


9.   COVID-19 MEMORANDA

Alexandria Circuit Court's COVID-19 temporary procedures

 Current Memorandum

Previous Memoranda


10.  DELIVERIES TO JUDGES' CHAMBERS

  • ALL DELIVERIES TO JUDGES' CHAMBERS, including exhibits for remote hearings, should be hand delivered to  
    • 520 King Street, 4th floor, Alexandria, VA  22314
      • Please use the drop box located outside of Judges' Chambers on the 4th floor.
      • When hand-delivering the documents, please advise the deputies that you must deliver the documents directly to Judges' Chambers.
      • The envelope may be addressed to the Court Administrator, Lori Knoernschild.
  • DO NOT deliver the documents to the Circuit Court Clerk's office.  Deliver to the 4th floor instead.
  • DO NOT use the dropbox located in the vestibule of the courthouse.  Deliver to the 4th floor instead.
  • To confirm receipt of your documents, you may call 703-746-4123.


11.  DIVORCE CASES

See   Circuit Court Local Procedures - Civil for additional information.

  • ANNULMENT CASES are heard on the Court's 10:00 a.m. docket. Contact Judges' Chambers to schedule (703.746.4123).
  • CONTESTED DIVORCE CASES are heard on the Court's 10:00 a.m. docket. Contact Judges' Chambers to schedule (703.746.4123).
  • UNCONTESTED DIVORCE CASES
    • BY AFFIDAVIT - Parties may use a sworn Declaration Under Penalty of Perjury (see Va. Code § 8.01-4.3) to satisfy the requirements of a sworn statement under Va. Code § 20-99.1:1 (acceptance and waiver of service of process) and Va. Code § 20-106 (divorce by affidavit).
    • BY ORE TENUS HEARING - In-person ore tenus uncontested divorce hearings will be heard on most Tuesday mornings at 9:00 a.m. and will be limited to six (6) cases. After filing all of the documents with the Clerk of Circuit Court, counsel/pro se parties shall wait one week for the documents to be scanned, and then contact Judges’ Chambers (703-746-4123) to schedule the ore tenus hearing. The date of the ore tenus hearing will be at least two weeks after calling Judges’ Chambers.  
  • VS-4 FORM - The Virginia State Form 4  is mandatory for all divorce cases and cannot be downloaded. The form is available in the vestibule of the courthouse, or by calling the Clerk of Circuit Court at 703‑746‑4044 or Judges’ Chambers at 703‑746‑4123. 


12.  EMERGENCY HEARINGS

Emergency hearings may be scheduled by contacting Judges' Chambers at 703.746.4123.


13.  FIDUCIARY MATTERS

Uncontested fiduciary matters may be scheduled at 9:00 a.m. by appointment.  Please file all documents with the Clerk of Circuit Court, and then call 703.746-4123 to schedule a hearing.  See also Guardianships/Conservatorships-Appointment of Guardian, and Infant and Wrongful Death Settlements.


14.  FILING DOCUMENTS

 Notices, pleadings, attachments/exhibits, proposed orders, etc.  

All original filings shall be delivered or mailed to the Clerk of Circuit Court (case pleadings, payments, proposed orders, transcripts, etc.).  Courtesy copies may be sent to Judges' Chambers.  NOTE: Judges' Chambers waits for the original document to be received from the Clerk of Court, and does not process the courtesy copy.

  • Originals filings - During COVID-19, the Clerk of Circuit Court's office is open by appointment only (call 703.746.4044 to make an appointment). 
    • Preferred method of filing a document - By U.S. Mail addressed to Clerk of Circuit Court, 520 King Street, Room 307, Alexandria, VA 22314.
    • Second preferred method of filing a document - By using the "Circuit Court" drop box located in the vestibule of the courthouse at 520 King Street, accessible from 8:00 a.m. to 4:00 p.m. Monday through Friday (excluding holidays). 
      • DO NOT submit the same document by multiple methods, as this slows down the processing of all documents and may result in the same order being entered multiple times.
      • Least preferred method - Email document to case.intake@alexandriava.gov.  Be advised this is the slowest method of having the document processed by the Clerk of Circuit Court. 

REMOTE HEARINGS - please see REMOTE HEARINGS below for information on issuing a Microsoft Teams meeting invitation, filing exhibits and filing proposed orders for remote hearings.


15.  FORMS


 

16.  GARNISHMENTS

  1.  If debtor’s email and/or telephone are available: A remote garnishment hearing may be scheduled on Motions Day.  

                    Judgment creditor shall file a notice/praecipe including (a) the date and time to docket the motion; (b) a statement that the matter will be heard virtually via Microsoft Teams; (c) the email addresses of all relevant parties to the hearing; and (d) all exhibits and proposed orders (if any). Such notice shall (a) include a statement from the creditor that the debtor has a verified email address or telephone number, and (b) attach an email from the debtor to the creditor which acknowledges receipt of an email stating the debtor can access Microsoft Teams either via the internet or via telephone.

                     Originals of the motion, and a praecipe or notice, shall be emailed to the Clerk of Court (see below) and judgment debtor/defendant; and A courtesy copy shall be emailed to Judges’ Chambers at CircuitCourtChambers@alexandriava.gov to alert the Court. 

2.    If debtor's email and/or telephone number are not available: An in-person hearing must be scheduled.

                   Judgment creditor shall contact Judges’ Chambers at CircuitCourtChambers@alexandriava.gov or 703-746-4123 to request a date certain for an in-person garnishment hearing. After obtaining a date certain from Judges’ Chambers, the creditor shall file the proper praecipe or notice with the Clerk of Court. Originals of the motion, and a praecipe or notice, shall be emailed to the Clerk of Court (see below) and debtor; and a courtesy copy of the motion, and the praecipe or notice, shall be emailed to Judges’ Chambers at CircuitCourtChambers@alexandriava.gov to alert the Court.


17.  GUARDIANSHIPS/CONSERVATORSHIPS - APPOINTMENT OF GUARDIAN 

(updated 4/21/2021)

See also Fiduciary Matters and Infant and Wrongful Death Settlements

In all guardianship and conservatorship cases, the matter must be placed on the docket by scheduling a hearing with Judges' Chambers. Uncontested appointments of guardian and/or Conservator hearings may also be scheduled by properly setting the matter on the Motions Day docket.

Any orders providing for funds to be deposited with the General Receiver shall comply with Va. Code § 8.01-600(B) and “shall include information necessary to make prudent investment and disbursement decisions.” The orders shall include, except when it is unreasonable, the proposed dates of periodic and final disbursements. Prior to the entry of the order, the beneficiary or his representative shall file an affidavit with the court providing the beneficiary's name, date of birth, address, and social security number. The affidavit shall be maintained under seal by the clerk unless otherwise ordered by the court, and the information therein shall be used solely for the purposes of financial management and reporting.” 

  1. Motions Day docket - UNCONTESTED Appointment of Guardian and/or Conservator Hearings.
    After the order of appointment of GAL is entered, see Motions Day instructions to properly set the matter on the Motions Day docket.
  2. 9:00 docket - UNCONTESTED Appointment of Guardian and/or Conservator Hearings. 
    After the order of appointment of GAL is entered, counsel for Petitioner shall contact Judges' Chambers at 703.746.4123 to schedule a hearing. After scheduling the hearing, all documents, including notice of hearing, the GAL report, and proposed final order, must be filed with the Clerk of Circuit Court prior to the hearing date. A courtesy copy of all documents must also be provided to Judges' Chambers. 
            *    Notice of the hearing must comply with Va. Code Section 64.2-2004, but Petitioner and GAL may waive appearance and have the order entered "on the papers". Provided neither Respondent, nor any other entity whose name appears in the petition, appears at the hearing, the proposed appointment order may be entered at the hearing, based on clear and convincing evidence, in consideration of the factors listed in Va. Code Section 64.2-2007(C).
            **  If there are any objections to the entry of the Order of Appointment, counsel will be notified to schedule a contested hearing at 10:00 a.m. 
  3. 10:00 a.m. - CONTESTED Appointment of Guardian and/or Conservator Hearings.
    After the order of appointment of GAL is entered, counsel for Petitioner shall contact Judges’ Chambers at 703.746.4123 to schedule a contested hearing at 10:00 a.m. After scheduling the hearing, all documents, including notice of hearing, the GAL report, and proposed final order, must be filed with the Clerk of Circuit Court prior to the hearing date. A courtesy copy of all documents must also be provided to Judges' Chambers. 


18.   INCLEMENT WEATHER POLICY

The Circuit Court will be closed when the City Government (not the City schools) is closed or when the City Government is two (2) or more hours late in opening due to inclement weather.  


19.  INFANT AND WRONGFUL DEATH SETTLEMENTS 

See also Fiduciary Matters and Guardianships/Conservatorships-Appointment of Guardian.

Uncontested hearings such as infant settlements, appointments of guardian, and fiduciary matters may be scheduled at 9:00 a.m. by appointment.  Please file all documents with the Clerk of Court, and then call 703.746-4123 to schedule a hearing.

Any orders providing for funds to be deposited with the General Receiver shall comply with Va. Code § 8.01-600(B) and “shall include information necessary to make prudent investment and disbursement decisions”. The orders shall include, except when it is unreasonable, the proposed dates of periodic and final disbursements. Prior to the entry of the order, the beneficiary or his representative shall file an affidavit with the court providing the beneficiary's name, date of birth, address, and social security number. The affidavit shall be maintained under seal by the clerk unless otherwise ordered by the court, and the information therein shall be used solely for the purposes of financial management and reporting.” 


20.  INFORMATION PACKETS

  The following information packets are available from the Alexandria Law Library at https://alexlibraryva.org/law-library

  • Adult Name Change information packet
  • Minor Name Change information packet
  • Uncontested divorce information packet  (NOTE: the VS-4 form cannot be downloaded and must be obtained from the Clerk of Court).  During COVID-19, VS4 forms are in a box in the vestibule of the courthouse or please call the Clerk of Court at 703-746-4044 or Judges' Chambers at 703-746-4123 to request a VS-4 form.
  • Expungement information packet


21.  INTERNSHIPS

The Circuit Court of Alexandria does not offer a summer internship program.  Our clerkships are for law school graduates for a term of 2 years, beginning the August after your law school graduation and the Virginia state bar examination.  See Law Clerks for Circuit Court below. 



22.  INTERPRETER INFORMATION 

*Neither the Circuit Court Judges' Chambers nor the Clerk of Circuit Court schedules foreign language interpreters*

Foreign Language Services - All litigants whose cases will need the services of a foreign language interpreter please be advised as follows:

             A. The interpreter request must be submitted within three business days of setting the hearing or trial date.

             B.  To request interpreter services for Spanish or any other foreign language, call Doralisa Pilarte, Spanish Staff Interpreter and Interpreter Coordinator, at 703.746.4630 or email at dpilarte@vacourts.gov. The interpreter will email you a template to be filled in by you and returned to the interpreter. 

            C.   Failure to submit your request in a timely manner may result in your case being continued. 


23.  JUDGES OF THE ALEXANDRIA CIRCUIT COURT 

Judges of the Circuit Court are elected by a joint vote of both houses of the General Assembly and are commissioned by the Governor for a term of eight years. The Governor can make interim appointments when the General Assembly is in recess. Alexandria has three Circuit Court judges. The judges are: Lisa B. Kemler, Chief Judge; James C. Clark and Kathleen M. Uston.  


24.  JURY COORDINATOR

The jury coordinator is located in Circuit Court Judges' Chambers and can be reached at 703.746.4119.  If the jury coordinator is unavailable, please leave your name, group number and telephone number. 



25.  JURY QUESTIONNAIRES

  • Once a year, Circuit Court mails confidential Juror Questionnaires to prospective jurors, who are randomly selected according to Section 8.01-345 of the Code of Virginia.  The questionnaires are mailed to prospective jurors who reside in the City of Alexandria.
  • If you receive a questionnaire, please complete the questionnaire and return it to the Court within ten (10) days.
    • If the addressee no longer resides at the address, please mark the envelope "return to sender", and mail it to the Court.
    • If the questionnaire is for your son or daughter who is away at school, please complete the questionnaire, sign your name as parent, and return the questionnaire to the Court.
  • Please do not call the Court at this time.
    • If you cannot remember the date of your previous jury service, make your best guess.
    • If you have questions, please write the question at the bottom of the questionnaire.
    • If you wish to be excused from jury service, please write a note at the bottom of the questionnaire.
    • If you have special circumstances, you may attach a note to the questionnaire.
  •  When the completed questionnaires are returned to the Court, the questionnaires are reviewed by JURY COMMISSIONERS to determine which citizens are qualified to serve as Jurors for the following calendar year.  


26.  JURY RESUMPTION PLAN - Revised 

          Criminal Jury Trials - Criminal jury trials resumed on 11/9/2020, under Alexandria Circuit Court's initial jury resumption plan dated 9/23/2020, and approved by the Supreme Court on 9/24/2020.  The initial jury resumption plan envisioned conducting one jury trial per week. Based on careful reconsideration of the factors considered, the Court determined that adequate space and personnel are available to safely conduct two jury trials per week by staggering the start dates.  Alexandria Circuit Court's Revised Jury Resumption Plan dated 2/24/2021, was approved by the Supreme Court on 2/25/2021.

          Civil Jury Trials - All civil jury trials remain suspended at least through May 31, 2021. 



27.  JUROR SUMMONS

 COVID-19 update:  Alexandria Circuit Court's Jury  Resumption Plan was approved by the Virginia Supreme Court on September 24, 2020.

     A.  PETIT JURORS (TRIAL JURORS)

                  If you are summoned to be a petit (trial) juror, you will be required to be on call for one (1) week, but to actually serve for only one (1) trial. 

                          When you receive your Petit Juror summons, 

                                 Step 1 - Acknowledge receipt of the summons by calling 703.838.4237 (24 hour number) immediately.  You will need your Group Number when you call.

                                 Step 2 - Determine if you need to report for jury duty - After 4:00 p.m. on the Friday before your term of service and for the next five (5) business days,

                                            you are to call 703.838.4110, listen for your group number and follow the instructions. Come to Court only on the day your group is summoned.

                                Step 3 - If your group is summoned to appear - please follow the instructions on your summons and the Jury Reporting tape (703.838.4110).

      B.    GRAND JURORS   

                       If you are summoned to be a Grand Juror, you will be required to serve one (1) day a month for two (2) successive months (usually the 2nd Monday of the month).

                       When you receive your Grand Juror summons, 

                                 Step 1 - Acknowledge receipt of the summons by calling 703.838.4237 (24 hour number) immediately.  You will need your Group Number when you call.

                                 Step 2 - Determine if you need to report for jury duty - Your Grand Juror summons will include specific reporting dates. You do not need to call the

                                                    Jury Reporting tape.

                                  Step 3 - Report to the Jury Assembly Room by 8:30 a.m. on the appointed days that are printed on your summons.  The Jury Assembly Room is

                                              located on the 4th Floor of the Courthouse, 520 King Street, Alexandria, Virginia 22314. 


 
28. LAW CLERKS FOR CIRCUIT COURT 

Alexandria Circuit Court has a total of three law clerks who work with all three Circuit Court Judges as well as retired and visiting judges. Law clerks are not assigned to a specific judge.

The Court is currently accepting applications for the 2022-2024 term, for which there is one law clerk vacancy.  The clerkships are for law school graduates, and will begin in August after law school graduation and sitting for the Virginia State Bar exam. The law clerks are hired on a rotational basis, with either one or two clerks being hired each year. 

The application package shall include a cover letter, resume, law school transcript, and a list of references with telephone numbers. Writing samples (less than 10 pages please) are not required but may be included in the application package. Applicants should send only one application package to the Court. There is no need to send an application package to each judge.

The application deadline is June 15, 2021. Application packages may be mailed to Chief Judge Lisa Kemler at 520 King Street, 4th Floor, Alexandria, VA 22314, or emailed to the court administrator at lori.knoernschild@alexandriava.gov.

Interviews will be in July/August 2021.  The law clerks applicants are interviewed and hired by all three Circuit Court Judges. Applicants to be interviewed will be contacted by email.


29.   LOCAL PROCEDURES - CIVIL

          Circuit Court Local Procedures - Civil


30.    LOCAL PROCEDURES - CRIMINAL 

                Circuit Court Local Procedures - Criminal   includes calendar of available slots for criminal trials and motions


31.   MARRIAGE CELEBRANTS

  •  Marriage Celebrants Authorized by Court - In addition to clergy, several local attorneys have been authorized to perform marriage ceremonies. To obtain the names and contact information of these attorneys, contact the Clerk of Court at 703-746-4044.
  • Petition to Perform One-Time Civil Marriage Ceremony. 
    • An Alexandria resident may petition the Court to perform a one-time civil marriage ceremony (Virginia Code § 20-25). The following may be filed with the Clerk of Circuit Court.  Please file all documents at least thirty days prior to the ceremony to allow for processing time.
      • Petition
      • Proposed order
      • Filing fee and bond
      • Local Procedures - Letter from the petitioner explaining (a) the petitioner (marriage celebrant) lives in Alexandria City (not Fairfax County); (b) the petitioner's relationship to the couple getting married; and (c) why the petitioner wants to perform the ceremony.


32.  MOTIONS - NON-EVIDENTIARY MOTIONS WITH WAIVER OF ORAL ARGUMENT 

            As per the Third Revised Memorandum Regarding Alexandria Circuit Court Ordered COVID‑19 Temporary Procedures issued April 27, 2020, motions and proposed orders from the moving party, the responses/oppositions and proposed orders from the non‑moving party and the Waiver of Oral Argument signed by both parties, in addition to being filed with the Clerk of Court, may be emailed to Judges’ Chambers at CircuitCourtChambers@alexandriava.gov.



33.   MOTIONS DAY 

  • COURTESY COPIES of praecipes, notices, proposed orders, etc. 
    • are required to be emailed to CircuitCourtChambers@alexandriava.gov to alert Circuit Court Judges' Chambers that the documents have been filed.  
    • See Orders for Remote Motions Day hearings below
  • DEADLINES for filing initial motions >>>> Scroll down to #35 
  • DOCKET - Motions Day docket  is posted by 5:00 p.m. on the day before the Motions Day >>> Scroll down to #34
  • INFORMATION: GENERAL  >>>> Scroll down to #36 
  • INSTRUCTIONS FOR MOTIONS DAY DURING COVID-19 (updated 12/21/2020) >> Scroll down to #37
  • INSTRUCTIONS: MOTIONS DAY REMOTE HEARING INSTRUCTIONS  >> scroll down to #38
  • INSTRUCTIONS:  WEBINAR (presented 9/17/2020)  Discussion was Motions Day Remote Instructions >> Scroll down to #37  
  • MEETING LINKS for Remote Hearings during COVID-19  >>> scroll down to #34
    • Posted by 5:00 p.m. on the Tuesday before the Motions Day.
    • Includes Microsoft Teams meeting link and telephone access information (for participants who do not have internet access)
  • MEETING LINK and REMOTE HEARING INSTRUCTIONS  >> scroll down to #37 
    •  are emailed by the Court to the moving party and non-moving parties (if email has been provided) two (2) days prior to the Motions Day. 
    • The Court's email includes the judge assignment and the meeting link for the case
    • The Court's email may be forwarded to anyone who shall participate in the hearing (opposing counsel, parties, court reporters, etc.) 
    • The meeting link and telephone numbers are also posted above (see meeting links)
  • MOTIONS IN LIMINE on Motions Day >>> Scroll down to #39
  • ORDERS FOR REMOTE MOTIONS DAY HEARINGS
    • Proposed orders are required to be filed when the motion is filed.
    • DO NOT wait until the week of Motions Day to file the proposed order.
      • 3/22/2021:  Judges’ Chambers is receiving an excessive number of proposed orders being emailed to Judges’ Chambers the week of  Motions Day.  Counsel is reminded that all proposed orders should be filed with the Clerk of Court and a courtesy copy emailed to Judges’ Chambers when the original motion is filed. Your cooperation is appreciated.
  • SET DATE MATTERS on Motions Day >>> Scroll down to #40
  • SHOW CAUSE ORDERS returnable to Motions Day >>> Scroll down to #41


34.  MOTIONS DAY DOCKET AND MEETING LINKS

            A.   DOCKET

                                   The docket will be posted  by 5:00 p.m. on the Tuesday prior to the Motions Day. 

                                               Docket for April 14, 2021 Motions Day   (posted 4/12 at 11:15am)       


            B.   MEETING LINKS FOR  April 14, 2021 Motions Day

                             (1)    JUDGE JAMES C. CLARK - 10:00 a.m. on April 14, 2021

                                           Join on your computer or mobile app               Click here to join the meeting

                                             Or call in (audio only)                                        +1 703-719-4698,,888722068#     Phone Conference ID: 888 722 068# 

               

                             (2)    JUDGE LISA B. KEMLER - 10:00 a.m. on April 14, 2021

                                           Join on your computer or mobile app              Click here to join the meeting

                                           Or call in (audio only)                                         +1 703-719-4698,,467905517#    Phone Conference ID: 467 905 517# 


                             (3)    JUDGE KATHLEEN M. USTON - 10:00 a.m. on April 14, 2021

                                            Join on your computer or mobile app                Click here to join the meeting

                                            Or call in (audio only)                                          +1 703-719-4698,,321965683#          Phone Conference ID: 321 965 683# 


                            (4)   JUDGE ALFRED D. SWERSKY (JUDGE DESIGNATE) - 10:00 a.m. on April 14, 2021

                                        Join on your computer or mobile app             Click here to join the meeting

                                        Or call in (audio only)                                          +1 703-719-4698,,591909025#     Phone Conference ID: 591 909 025# 


                             (5)   JUDGE KATHLEEN M. USTON - 2:00 p.m. on April 14, 2021

                                             Join on your computer or mobile app                   Click here to join the meeting

                                              Or call in (audio only)                                             +1 703-719-4698,,484290740#              Phone Conference ID: 484 290 740# 



35.   DEADLINES - MOTIONS DAY DEADLINES DURING COVID-19

           The initial filing deadline for Motions Day is typically on the Friday two and one half weeks prior to Motions Day.

  •   MAY 26, 2021 Motions Day - initial filing deadline is Friday, May 7 at 4:00 p.m.
  • JUNE 9, 2021 Motions Day - initial filing deadline is Friday, May 21 at 4:00 p.m.
  • JUNE 23, 2021 Motions Day - initial filing deadline is Friday, June 4 at 4:00 p.m.
  • JULY 14, 2021 Motions Day - initial filing deadline is Friday, June 25 at  4:00 p.m.
  • JULY 28, 2021 Motions Day - initial filing deadline is Friday, July 9 at 4:00 p.m.
  • AUGUST 11, 2021 Motions Day - initial filing deadline is Friday, July 23 at 4:00 p.m.
  • AUGUST 25, 2021 Motions Day - initial filing deadline is Friday, August 6 at  4:00 p.m.
  • SEPTEMBER 8, 2021 Motions Day - initial filing deadline is Friday, August 20 at 4:00 p.m.
  • SEPTEMBER 22, 2021 Motions Day - initial filing deadline is Friday, September 3 at 4:00 p.m.
  • OCTOBER 13, 2021 Motions Day - initial filing deadline is Friday, September 24 at 4:00 p.m.
  • OCTOBER 27, 2021 Motions Day - initial filing deadline is Friday, October 8 at 4:00 p.m.
  • NOVEMBER 10, 2021 Motions Day - initial filing deadline is Friday, October 22 at  4:00 p.m.
  •  NOVEMBER 24, 2021 Motions Day - initial filing deadline is Friday, November 5 at 4:00 p.m. 
  • DECEMBER 8, 2021 Motions Day - initial filing deadline is Friday, November 19 at 4:00 p.m.
  • DECEMBER 22, 2021 Motions Day - initial filing deadline is Friday, December 3 at 4:00 p.m.

    • DEADLINES THAT HAVE ALREADY PASSED for initial filings. 
      • APRIL 28, 2021 Motions Day - initial filing deadline was Friday, April 9th at 4:00 p.m.
      • MAY 5, 2021 Motions Day (early due to Judicial Conference) - initial filing deadline was Friday, April 16th at 4:00 p.m.


36.   INFORMATION: GENERAL - MOTIONS DAY 

       a.  Remote Motions Day dockets are held on the second and fourth Wednesdays of the month. (See above for the Motions Day schedule and initial filing deadlines.)

       b.  All hearings will be heard remotely using Microsoft Teams.  A Microsoft Teams meeting invitation will be emailed by the Court two (2) days prior to the Motions Day to the moving party and non‑moving parties if the email address for the non-moving party has been provided to the Court.  The Court’s email will include a separate link and telephone number for each judge’s 10:00 a.m. session (and 2:00 p.m. session if applicable). For participants who do not have internet access, they may use the telephone number that is provided on the meeting invitation to have audio access to the hearing. The Microsoft Teams meeting invitation may be forwarded to anyone interested in attending the hearing. The Microsoft Teams meeting link and Motions Day docket will be posted on the Circuit Court’s website (www.alexandriava.gov/CircuitCourt) two (2) days prior to the Motions Day.   

    c.    For any hearing requiring the presentation of documentary evidence, counsel or pro se parties shall submit proposed exhibits (e.g., labeled P’s 1 or D’s 1), to the Judges’ Chambers’ drop box located on the 4th floor of the courthouse no later than 12:00 p.m. on the Friday before Motions Day.

    d.   Unless leave for additional time is granted, or the motion or motions are set for a time certain, argument time limit is 25 minutes total, regardless of the number of motions filed in any one case (10 minutes per side with 5 minutes for rebuttal).

   e.   Proposed Orders for Motions Day

                 3/20/2021:  Judges’ Chambers is receiving an excessive number of proposed orders being emailed to Judges’ Chambers the week of  Motions Day.  Counsel is reminded that all proposed orders should be filed with the Clerk of Court and a courtesy copy emailed to Judges’ Chambers when the original motion is filed. Your cooperation is appreciated.


37.   INSTRUCTIONS FOR MOTIONS DAY  DURING COVID-19 

During COVID-19, and unless an exception is permitted by the Court, ALL hearings will be heard remotely using Microsoft Teams (see Meeting Invitation below).    The virtual Motions Days hearings are intended to be similar to the pre-COVID Motions Day hearings and are open to anyone.  The Microsoft Teams meeting invitation is posted on this website and may be forwarded to anyone interested in attending the remote hearing, including court reporters and interpreters.

              A     INSTRUCTIONS FOR REMOTE MOTIONS DAY HEARINGS are effective from 7/22/2020 until further notice. These instructions must be followed. If the instructions are not followed, your motion may not be considered by the Court.

                     Motions Day REMOTE Instructions  (updated 12/21/2020).  Includes detailed instructions for all required procedures (mandatory remote hearing notices,  mandatory Microsoft Teams meeting information, and mandatory good faith certification for motions to compel).   Please call Judges' Chambers if you do not understand a procedure.

                      Taped webinar from 9/17/2020 explaining the Motions Day instructions.  Tape webinar slides are available at  Slides from the webinar        

             B.   NOTICE

                          (1)  All Motions Day cases should be noticed for 10:00 a.m., unless special permission has been received from Judges' Chambers to notice the case for the 2:00 p.m. docket. The Court will assign the cases to either the 10:00 a.m. session or the 2:00 p.m. session, which will be reflected on the Microsoft Teams meeting invitation and the docket.

                            (2)  MANDATORY MICROSOFT TEAMS MEETING LANGUAGE must be included on the Notice (see instructions). 

              C.  MEETING INVITATION - The virtual hearing will be remotely using Microsoft Teams.  Microsoft Teams is a free download available at www.microsoft.com.

                            (1) There will be a link for each judge's 10:00 a.m. docket and each judge's 2:00 p.m. docket, if any.

                            (2)  Meeting links will be emailed to the moving party two (2) days prior to the Motions Day. The meeting link will also be emailed to non-moving parties if the email address for the non-moving party has been provided by the moving party.  

                               (3)  If the moving party's praecipe or notice does not include the non-moving party's email address, it shall be the responsibility of the moving party to forward the Court's email with the Microsoft Teams meeting invitation to the non-moving party.

                              (4)  The meeting links will also be posted on this website two (2) days prior to the Motions Day. 

             D.  INITIAL FILING DEADLINE is 3:00 P.M. ON THE FRIDAY  two and one-half (2.5) weeks preceding the Motions Day.   A document is not deemed filed until it is received and file-stamped by the Clerk of Court's office.  Motions must be filed by the deadline, or the praecipe or notice should indicate the motion was previously filed on [date]. Any motion that is not timely filed, or fails to meet the criteria (mandatory language regarding remote hearing notice,  Microsoft Teams meeting information, mandatory good faith certification for motions to compel, exhibits, pleadings/documents, proposed order) WILL NOT BE CONSIDERED.

              E.  DEADLINE FOR FILING ADDITIONAL MOTIONS is one week prior to the Motions Day.  Please email a courtesy copy to  CircuitCourtChambers@alexandriava.gov to alert the law clerks that an additional motion has been filed.

            F.    COURTESY COPY TO JUDGES' CHAMBERS - You are strongly encouraged to email a courtesy copy of your motion  to Judges' Chambers at  CircuitCourtChambers@alexandriava.gov to alert the judicial law clerks that your motion has been filed.     


38.  INSTRUCTIONS:  MOTIONS DAY REMOTE HEARING INSTRUCTIONS 

               (1)  IMPORTANT – Download Microsoft Teams (a free download) prior to the meeting.  Microsoft Teams is a free download that is available at  www.microsoft.com.     If participating by videoconference, you must  DOWNLOAD Microsoft Teams application to your device prior to the meeting.     If participating by telephone, click on the audio link.

                 (2)  You are receiving this email because you have placed a motion on the upcoming Motions Day. If you have already removed your motion from the docket, you may disregard this invitation.   MEETING INVITATIONS are emailed by Court two (2) days prior to the Motions Day hearing .  The Court will send the meeting invitation, which includes a videoconference meeting link link and a telephone number to those persons whose email address was provided to the Court.  Any errors apparent to the parties at the time of the issuance of the meeting invitation should be immediately brought to the attention of the Court.   The telephone number provides audio access to the hearing for those persons who are unable to participate by videoconference. The meeting link may be forwarded to anyone interested in attending the Motions Day hearing in the virtual courtroom, including court reporters  and interpreters. 

                 (3)  Please do not respond to this email other than by accepting or declining the meeting invitation.  The link below for the meeting will also be posted on the Court’s website at www.alexandriava.gov/circuitcourt.  Anyone who does not receive this invitation (parties, court reporters, etc.) may still join the meeting by clicking on the posted link on the Court’s website. Do not call or email the Court to ask that this invitation be sent out again to additional recipients.  If you have any questions that are not about who did, or did not, receive the Microsoft Teams Invitation, please email CircuitCourtChambers@alexandriava.gov.

                  (4)  Please review the following instructions with regards to the upcoming Motions Day:

                              a.  All hearings will be remotely through Microsoft Teams.

                                  b.  Please keep your microphone muted until your case is called.

                    (5)   When you hear your case called by the judge, you will need to alert the judge that you are present, and give a time estimate for the amount of time you believe your case requires.

                      (6)  Please note:

                                a.   When your case is called, please speak as loudly as possible.

                               b.  Make sure you are in a quiet space where you will not be disturbed during the hearing.  Eliminate all ambient noise in the room, even if you think it will not be picked-up on your microphone.

                                  c.  If you interrupt the court during any case other than your own, you will be muted and possibly removed from the court proceeding.

                               d.  If your motion extends beyond the designated 25 minute time limit per case, you will be asked to reschedule your motion for a date certain.

                    (7)   There is a SEPARATE LINK for each Judge's 10:00 a.m. and 2:00 p.m. docket (if there is a 2:00 p.m. docket). Refer to the posted docket to determine which judge will hear your case. 

                                                

 

39. MOTIONS DAY - MOTIONS IN LIMINE

Motions in limine should be heard on a Motions Day prior to trial or on the day of trial if less than 5 minutes.


40.  MOTIONS DAY - SET DATE MATTERS

At the Motions Day hearing, the Court will instruct counsel and/or parties to contact Judges’ Chambers at 703-746-4123 to schedule the trial date. Counsel and/or parties may avoid appearing remotely on Motions Day by contacting Judges’ Chambers to schedule the trial date.  


41.  MOTIONS DAY - SHOW CAUSE ORDERS RETURNABLE TO MOTIONS DAY

            (1)  Any motion that is not timely filed, or fails to meet the criteria (mandatory language regarding remote hearing notice, Microsoft Teams meeting information, proposed order) will not be considered.   

           (2)   If the defendant does not appear remotely at the Motions Day hearing, the case shall be rescheduled unless the plaintiff can demonstrate that the defendant knew of the remote hearing and had access to Microsoft Teams.

           (3)  If the defendant, or the defendant with counsel, does appear remotely, the case may proceed unless it will take more than 25 minutes. If the case will take more than 25 minutes, counsel/parties shall be instructed to contact Judges’ Chambers to set a date certain.


42.  ORDERS  

  • The originals of all documents for Circuit Court are filed with the Clerk of Circuit Court.  During COVID-19, filings made be made (1) by using the drop box located in the vestibule of the courthouse; (2); by U.S. Mail to Clerk of Circuit Court, 520 King Street, Room 307, Alexandria, VA 22314; or (3) by email to  case.intake@alexandriava.gov
    • A courtesy copy of the document may be emailed to CircuitCourtChambers@alexandriava.gov.  However, Judges' Chambers will wait for the original order to be forwarded from the Clerk's Office, and will not process the courtesy copy.
    • Proposed Orders for Motions Day Proposed orders for Motions Day are required to be filed when the motion is filed (DO NOT wait until the week of Motions Day to file the proposed order).

      • 3/22/2021: Judges’ Chambers is receiving an excessive number of proposed orders being emailed to Judges’ Chambers the week of  Motions Day.  Counsel is reminded that all proposed orders should be filed with the Clerk of Court and a courtesy copy emailed to Judges’ Chambers when the original motion is filed. Your cooperation is appreciated.


43. PAYMENT OF FUNDS INTO COURT

See   Circuit Court Local Procedures - Civil for information.


44.  PRETRIAL CONFERENCES

See   Circuit Court Local Procedures - Civil for information.


45.  PRO SE - NOTICE TO PRO SE LITIGANTS   

Pro se litigants are litigants who do not have counsel and are representing themselves.

For pro se litigants who schedule trials (either jury or non-jury) or contested or equitable distribution divorces (including matters relating to child/spousal support and visitation/custody), please be advised that 

  1. You must know the law relating to your issues and you will be expected to adhere to the Rules of Evidence and Rules of Court.
  2. If you have a witness or witnesses that you want to have testify on your behalf, unless they are willing to come to court voluntarily, you must serve them with a lawful subpoena.  Please contact the Clerk of Court at 703-746-4044 for assistance regarding witness subpoenas. 
  3. You must have all the proper pleadings prepared and filed with the Clerk of Court no later than one week before the trial date.
  4. You must know how to proceed with presenting your case, including testifying, examination of witnesses and introduction of exhibits (documents, photographs or other tangible objects), as the Court will not be able help you with the case at trial.
  5. The Court, in its discretion, may dismiss your case if you do not follow the above procedures.

To assist pro se/self-represented litigants, please refer to The Virginia Judicial System Court Self-Help Website,   http://selfhelp.vacourts.gov/.   This website provides neutral legal information as a public service in topical areas commonly sought by self-represented litigants, such as traffic tickets, divorce, and landlord and tenant issues.

You are strongly advised to obtain an attorney to represent you. The Court and its employees cannot give you legal advice on how to proceed; if you need such advice, then you must hire an attorney.


46.   REMOTE HEARINGS DURING COVID-19


A.     MS Teams Meeting invitation instructions

  • ISSUE MS TEAMS MEETING INVITATION.  Counsel or pro se litigant must issue the meeting invitation. The Court does not issue MS Teams meeting invitations for non-Motions Days hearings or trials. 
    • EMAIL MS TEAMS MEETING INVITATION to all counsel, pro se litigants, witnesses, interpreters, court reporters and anyone else who should participate in the virtual hearing.
    • The MS Teams meeting invitation for the judge shall be emailed to CircuitCourtChambers@alexandriava.gov, and will be forwarded to the appropriate judge.  
  • INCLUDE the following information on the MS Teams meeting invitation:
    • If participating by videoconference and you have not already done so, you must DOWNLOAD the Microsoft Teams application to your device prior to the meeting. Microsoft Teams is a free download that is available at  www.microsoft.com.  
    • If participating by telephone, dial the telephone number that is included on the MS Teams meeting invitation.                   


B.    FOR VIRTUAL TRIALS/HEARINGS -

        IF ALL COUNSEL, PARTIES, WITNESSES, ETC. ARE APPEARING REMOTELY

  • ISSUE MS TEAMS MEETING INVITATION.  Counsel or pro se litigant must issue MS Teams meeting invitation.   See instructions above. 
    • EMAIL MS TEAMS MEETING INVITATION to all counsel, pro se litigants, witnesses, interpreters, court reporters, etc.  See instructions above.
  • SUBMIT PROPOSED ORDER(S) shall be filed at least one week in advance of the hearing.  The original order shall be filed with the Clerk’s office, and a courtesy copy must be emailed to CircuitCourtChambers@alexandriava.gov  
  • SUBMIT EXHIBITS  - a hard copy of the exhibits (labeled P's 1 or D's 1) shall be hand-delivered to Judges' Chambers at the address below no later than 9:00 a.m. on the date of the hearing.  
    • Address the envelope to Lori Knoernschild, Court Administrator - 520 King Street, 4th floor, Alexandria, VA 22314.  703.746.4123
    • Hand-deliver to 4th floor Judges' Chambers - Advise the screening post that the envelope must be delivered directly to Judges' Chambers.
    • DO NOT deliver the envelope to the Clerk of Circuit Court.
    • DO NOT use the drop box in the vestibule of the Courthouse. 

  

C.  FOR HYBRID HEARINGS and TRIALS: 

      JUDGE AND attorneys (or pro se litigants) in courtroom; OTHER PARTIES  may be APPEARING REMOTELY

  • ISSUE MS TEAMS MEETING INVITATION   - Counsel or pro se litigant must issue meeting invitation.  See instructions above.
    • EMAIL MS TEAMS MEETING INVITATION to all counsel, pro se litigants, witnesses, interpreters, court reporters, etc.  See instructions above.
  • RESERVE VIDEO CART - Counsel or pro se litigant must reserve the Court's video cart (the screen on which parties or witnesses will appear)
    • To reserve the Court's video cart, contact Courthouse IT Technology Support at 703.746.4310
  • MANDATORY TRAINING  on how to connect your Windows OS laptop to the video cart. 
    • Thursday mornings (8:00 a.m. to 9:00 a.m.) - walk-in training.
      • Bring your Windows OS laptop
      • Report to Courtroom #2 on the 4th floor. Call 703-746.4310 if courtroom is not open.
    • If training is needed on a non-Thursday, please contact Courthouse IT Technology Support at 703.746.4310


  

47.   SETTING CIVIL TRIAL DATES

See   Circuit Court Local Procedures - Civil for information.


48.  SETTLEMENT CONFERENCES FOR CIVIL CASES 

See   Circuit Court Local Procedures - Civil for information.


49.   STATUS CONFERENCES AND SELECTION OF TRIAL DATES  

                  The status conference schedule for the remainder of 2021 is March 8, April 12, May 10, June 14, July 12, August 9, September 13, October 12 (Tuesday), November 8, and December 13 at 9:00 a.m. 

             The status conference notice is posted below. Please contact Judges' Chambers at 703-746-4123 as soon as possible after receiving the status conference notice.  Your case may be dismissed if you do not contact Judges' Chambers by 1:00 p.m. on the date of the status conference.

            Due to COVID-19, in-person civil status conference dockets are suspended until further notice. All status conference hearings are being conducted by telephone only.

           Status conference notices are scheduled by the Court. In cases that were initiated at least three (3) months prior to the status conference and good service has not been effected, the Court will mail a status conference notice to the plaintiff and to any defendants for which the Court has a mailing address. Upon receipt of the status conference notice, the plaintiff shall call Judges' Chambers (703-746-4123) to discuss the status of the case. The deadline for calling the Court is 1:00 p.m. on the date of the status conference. The case may be dismissed if the plaintiff does not contact Judges' Chambers prior to the deadline.

            In cases where good service has been effected, the Court will mail a status conference notice to the plaintiff and to any defendants for which the Court has a mailing address. Upon receipt of the status conference notice, counsel or pro se parties shall call Judges' Chambers (703-746-4123) via telephone conference call (all counsel or pro se parties on the same telephone call) to select a trial date. The deadline for calling the Court is 1:00 p.m. on the date of the status conference. The case may be dismissed if the plaintiff does not contact Judges' Chambers prior to the deadline.

      

               A.    STATUS CONFERENCE NOTICE 

                      Status Conference Notice for May 10, 2021 - includes COVID-19 Temporary Procedures for Status Conference and Selection of Trial Dates (Appeal Cases) 

      

            B.    CONTACT JUDGES' CHAMBERS - by telephone only 703.746.4123. 

                    DO NOT COME TO THE COURTHOUSE.  No one is allowed into the Courthouse for status conferences or term day during COVID-19.

                    DEADLINE for contacting Judges' Chambers is 1:00 p.m. on the date of the status conference. 

                    Your case may be dismissed if you do not call Judges' Chambers by the deadline.

                                    

                    You may call the Court ANYTIME between now and the deadline. 

                     Circuit Court Judges' Chambers telephone hours are 8:30 a.m. to 1:00 p.m., and then again from 2:00 p.m. to 4:00 p.m.

                                          * Please do not wait until the last minute to call Judges' Chambers.

                                           * Judges' Chambers only has three (3) incoming telephone lines, which may be busy.

                                          * The telephones get busier as we get closer to the deadline.

                                           *  The telephones will be VERY BUSY on the day of the Status Conference, so you may want to call early.

      


50.  STRUCTURED SETTLEMENTS

In all structured settlement cases, all documents, including application for approval, notice of proposed transfer and proposed final order containing the statutory requirements, must be filed with the Clerk of Circuit Court not less than 20 days prior to the scheduled hearing.

  • After filing all of the required documents, counsel for petitioner shall contact Judges’ Chambers (703.746.4123) to schedule a 9:00 a.m. hearing. During COVID-19, the final hearing may be held remotely or in person.
  • The payee must attend the final hearing unless good cause exists and a waiver is filed with the Court. 


51. SUPREME COURT OF VIRGINIA

The Supreme Court of Virginia's primary purpose is to review the decisions of lower courts in which appeals have been allowed. The Court, which is located in Richmond, also has the power to issue writs of mandamus, habeas corpus, and prohibition; it has original jurisdiction in cases of judicial censure and removal.  The Court has seven justices who are elected by joint vote of both houses of the General Assembly and are commissioned by the Governor to serve 12-year terms. The Chief Justice of the Supreme Court is the administrative head of the state judicial system.  For more information, visit the Supreme Court of Virginia web site.

 

52.   TECHNOLOGY COURTROOMS

Circuit Court has two (2) technology courtrooms available for both criminal and civil trials.  

Circuit Court Judges' Chambers (to reserve the courtroom) - 703.746.4123 

Courthouse Tech Support (for training or questions) - 703.746.4310.

  • TO RESERVE A TECHNOLOGY COURTROOM
    • Call Judges' Chambers at 703.746.4123 with the docket number and the day(s) of trial.
  • TO SCHEDULE MANDATORY TRAINING - Training must be taken PRIOR TO the trial date. 
    • Training is available on a walk-in basis (no need to make a request) on most Thursday mornings from 8:00 a.m. to 9:00 a.m. 
    • If you need training at a time other than Thursday morning, please call Courthouse IT/TechSupport at 703-746-4310.
    • Bring your laptop and cables with you to the mandatory training.


53.  TERM DAY 

           See Circuit Court Local Procedures - Civil for Term Day procedures.

           See Calendar for Alexandria Circuit Court section above for Term Day schedule. The 2021 Term Day schedule  is January 11, March 8, May 10, July 12,  September 13, and November 8 at 9:00 a.m. 

           During COVID-19, all in-person Term Day hearings have been suspended.  

            NOTICE - The Term Day notice shall include instructions for counsel and/or pro se litigants to call Judges' Chambers at 9:00 a.m. on the date of the Term Day. 

            DATE OF TERM DAY - It is preferable that counsel and/or pro se parties contact Judges' Chambers via telephone conference (all counsel and/or pro se parties on the same telephone call) at 703-746-4123 prior to the Term Day to select a trial date. If a telephone conference call is not possible, counsel and/or pro se parties may appear in the 4th floor lobby at 9:00 a.m. to select a trial date. The deadline for calling the Court to set a trial date is 1:00 p.m. on the day of the Term Day.

           NOTE:  Telephones are answered from 8:30 a.m. to 1:00 p.m., then again from 2:00 p.m. to 4:00 p.m.  Judges' Chambers is closed for lunch from 1:00 p.m. to 2:00 p.m.         Please be aware that Judges’ Chambers only has three (3) incoming telephone lines and limited staff to answer the telephones.  If the telephone lines are busy, please keep calling. Your cooperation and patience are appreciated.  


54. TRIALS AND HEARINGS - CIVIL CASES

          See Circuit Court Local Procedures - Civil for information.

         For all hearings and bench trials scheduled through May 31, 2021, counsel and pro se parties should contact Judges' Chambers as soon as feasible to advise whether the hearing or trial may be done remotely and, if not, whether the hearing or trial may be continued. . For any such hearing or trial that may not be done remotely or be continued, the Court will, on a case‑by-case basis, determine whether the hearing or trial may proceed in‑person in a manner that is consistent with the CDC.gov and Virginia Department of Health recommendations for minimizing the risk of the spread of COVID-19, as well as the guidance set forth in the Virginia Supreme Court’s Pandemic Continuity of Operations Planning: Reconstitution, Guide to Transitioning from Emergency to Routine Operations. This includes, but is not limited to, asking anyone seeking entry into the Courthouse a series of questions and taking their temperature prior to entry which based on the answers or temperature would result in the person not being permitted to enter, as well as the wearing of facial coverings, maintaining at least 6-feet between persons, frequent handwashing, use of hand sanitizing liquid, etc.

          For any in-person hearings or bench trials, the following shall apply:

  •  All persons who are present in the courtroom shall wear facial coverings, unless excused from doing so by the judge, and shall practice social distancing in accordance with CDC.gov and Virginia Department of Health recommendations.
  • If an  interpreter is required, the interpreter will appear either remotely or in the courtroom with a telephone accessible to the party or witness in need of translation services. The decision whether to appear remotely, or in the courtroom, will be up to the interpreter.
  • Court reporters may attend proceedings either remotely or in‑person and whether to appear remotely, or in the courtroom, will be up to the court reporter.


55.  WORKING GROUP - PROMOTING EQUAL ACCESS TO JUSTICE IN THE ALEXANDRIA JUDICIAL SYSTEM 

The Court will hold periodic virtual meetings to engage in candid communication in an effort to help ensure that justice is delivered in the courts of the Commonwealth, both in fact and by appearance, free from bias or discrimination. The only ground rule for participation in this group is that participants candidly share their thoughts, observations or criticisms.  Prior to each meeting, the Court Administrator will send a meeting link to all persons on the email distribution list.

  • If you would like to be added to the email distribution list, please email CircuitCourtChambers@alexandriava.gov.
  • The next meeting is scheduled for:    
       MONDAY, JANUARY 12, 2021 at 2:00 p.m. - Working Group to discuss Tuesday's January 12th presentations to the TC Williams students.


     


          

           






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