Clerk of Circuit Court

Information regarding services that the City of Alexandria offers.

Page updated on Oct 31, 2019 at 3:24 PM

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Birth Records 

  • Birth Certificates are not kept by the Clerk of Court. The Health Department can issue birth, death, or other vital records. For hours and requirements, visit their website or call 703.746.4991. Copies of birth records can also be obtained from the state Office of Vital Records at 804.662.6200 or at most Virginia Department of Motor Vehicles location.


  •  Individuals and partnerships record trade name/partnership certificates with Clerk of Circuit Court. For this and all other trade name questions or concerns, contact the Clerk at 7023.746.4044 (option 2,3). For other business license related matters, contact the Business License Office at 703.746.3903..
  • Printed index of trade names from 1950, computerized index from 1984, corporation records prior to 1988, available in Clerk's Office.
  • For information about corporations, limited partnerships and limited liability companies, contact the State Corporation Commission 804.371.9967
  • Download Assumed Name Certificate.
  • Download  Certificate of Dissolution of Trade Name.
  • Filing fee is $10.00 cash or money order, there will be a charge of $2.50 if you would like a certified copy.

Civil Action, Money Damages and Collections of Bad Debts 

  • Amounts under $25,000.00 usually are filed in General District Court, the small claims court, which has fill-in-the-blank forms. Phone 703.746.4021
  • No forms available for the circuit court.
  • Civil Fee Schedule (effective July 1, 2015) Service fees will be additional.
  • Lawyer Referral 703.548.1105
  • Legal Aid 703.684.5566
  • Printed indexes from 1870 until 1984.
  • Computerized indexes from 1984
  • Coversheet used when filing a new law case.
  • Case status information can be obtained Monday - Friday 9:00 a.m. to 5:00 p.m. by calling the clerk's office 703.746.4044 (option 2,1)

Concealed Handgun Permits 

  • View  Application Requirements for City of Alexandria.
  • Completed application along with a $50.00 fee shall be submitted to the Clerk's Office for the Alexandria Circuit Court, between the hours of 9:00 a.m. and 4:30 p.m. Monday through Friday, either in person or by mail. Contact Clerk  703.746.4044 (option 2,1) for more information.
  • For more information pertaining to the laws regarding concealed handgun permits such as reciprocity or non-resident applications, please visit  Virgina State Police.
  • For replacement permit due to new address or loss of current permit complete the following form and submit to clerks office with proof of new address
  • Download  Concealed Handgun Permit Application

Criminal Felony Cases and Misdemeanor Appeals 

  • Criminal case hearings and motions are heard by the court every Thursday, which is Commonwealth Day.
  • Traffic and misdemeanor appeals are heard the 3rd Tuesday each month.
  • Delinquent collections of costs and fines are done through the Virginia Department of Taxation 804.367.0016
  • Collection of Court Costs Policy  (Effective July 1, 2017)
  • For information on a Circuit Court Criminal case call 703.746.4044 (option 2,2)


  • No forms available from the clerk's office, however an uncontested divorce information packet is available in the Alexandria Law Library 703.746.4077
  • Coversheet used when filing a new divorce case.
  • Information on Parent Education Providers in Virginia 
  • The filing fee for a divorce case is $86.00. If you are requesting to have a maiden name restored, there is an additional fee of $21.00. If you are requesting to have a Virginia Sheriff's Department serve the Defendant, there is an additional fee of $12.00. If you have any questions call 703.746.4044 (option 2,1)
  • Lawyer Referral 703.548.1105
  • Legal Aid 703.684.5566
  • Printed indexes from 1870 until 1984
  • Computerized indexes from 1984

Land Records 

  • Printed indexes from 1800's until October 1993, records in printed books and on microfilm, available to public 9 a.m. to 5 p.m. Monday thru Friday.
  • Records after October, 1993, maintained in automated Supreme Court of Virginia Records Indexing System available in Clerk's Office.
  • Recordings done 9:00 a.m. - 3:30 p.m. Monday thru Friday.
  • Copies $0.50 per page; $2.00 for certification of a document.
  • Call 703.746.4044 (option 2,3) for the latest deed recording information and costs.
  • If you are recording a deed and need to calculate the fees, you can go to Virginia Courts Deed Calculation.

Marriage Information 

  • Marriage Licenses are issued Monday thru Friday between 9:00 a.m. and 4:30 p.m., in the Circuit Court Clerk's office at 520 King St., Room 307. Both parties must appear together to obtain a license and must present an UNEXPIRED, government issued picture identification (i.e. drivers license, passport).
  • Fee for the marriage license is $30.00, cash only
  • No blood tests, no waiting period, no residency requirements.
  • There is no one in the clerk's office to perform wedding ceremonies, you must have a marriage ceremony in Virginia within 60 days of the issuance of the license. List of Individuals who can perform a civil marriage ceremony.List of Civil Celebrants 07/29/2019
  • Religious Officiants must be authorized by the Court to perform marriage ceremonies in the Commonwealth of Virginia.  Alexandria Circuit Court Requirements, pursuant to VA Code 20-23.
  • Indexes and records available from 1870, computerized after 1983, open to public 9 a.m. to 5 p.m. Monday thru Friday.
  • Copies of marriage certificates for proof of marriage are available from the clerk's office after the original license is returned by the marriage celebrant. Provide the names of both parties at the time of the marriage, date of marriage and $2.50 cash or money-order for each certified copy; stamped, self-addressed envelope if mailing.

  • The Health Department can also issue copies of marriage licenses and other vital records; visit their website or call 703.746.4991 for more details.

Name Change 

  • Filed in the City or County where you are resident. Proof of residency will be required at time of filing (i.e. current driver's license, lease, or utility bill).
  • Sample forms available from the Alexandria Law Library at the courthouse.
  • File with the clerk the original notarized petition and proposed order. 
  • Filing fee is $41.00 cash or money order.

Notary Public Qualifications 

  • Complete the Notary Public Application electronically with the Secretary of the Commonwealth of Virginia.
  • There is no notary public in the Clerk's office. Many banks and law offices have a notary available for the public. Some notary listings are in the phone book yellow pages.
  • Notarized documents that are to be sent to other states or countries may require a certification of the notary public. If the notary public took his/her oath in Alexandria, the Clerk's office can provide that certification for a fee of $2.00.

Service Fees, Per Defendant 

Will and Fiduciary Records 

  • Probates done by appointment, for information and to schedule call (703) 746-4044 (option 2,4).
  • Printed indexes from 1800's until 1984
  • Computerized indexes from 1984
  • Death Certificates are not available from the clerk's office. You may contact the vital statistics section of the Alexandria Health Department at 703.838.4400 x200 or contact the Office of Vital Records in Richmond, Virginia 804.662.6200
  • Commissioner of Accounts 703.746.4031

* Case Information Includes :

  • Civil Cases since Jan. 1, 1983
  • Marriage Licenses since July 1, 1983
  • Trade Names since July 1, 1985
  • Financing Statements since July 1, 1985
  • Search Warrants since July 1, 1985
  • Fiduciary Cases since July 1, 1986
  • Judgments since July 1, 1986
  • Criminal Cases since July 1, 1987
  • Name Changes since July 1, 1984

All fees quoted on this site are subject to change at any time by the Virginia state legislature.